Bid 18-106: Infield Groomer/Bunker Rake

Agency: City of Hutchinson
State: Kansas
Type of Government: State & Local
Caegory:
  • 89 - Subsistence (Food)
Posted Date: Jun 25, 2018
Due Date: Jul 3, 2018
Solicitation No: 18-106
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Contact information: Please Login to View Page
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Bid Number: 18-106
Bid Title: Bid 18-106: Infield Groomer/Bunker Rake
Category: Public Bids
Status: Open

Publication Date/Time:
6/25/2018 12:00 AM
Closing Date/Time:
7/3/2018 10:00 AM
Related Documents:

Attachment Preview

CITY OF HUTCHINSON
SEALED BID FORM
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult attached
minimum and general specifications for requirements. This is not an order.
BID NO. 18-106 BID SUBMITTAL DEADLINE: 10:00 A.M. CST on July 3, 2018
PUBLIC BID OPENING TIME: 1:30 P.M. CST on July 3, 2018
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON
TO: The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 10:00 A.M. CST on July 3, 2018. Bids are to be made on this SEALED BID FORM,
sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature opening of the
Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not be considered
during official opening. Bids will be publicly opened and read at the above stated time in the Public Works Conference Room, 1500 South
Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out in this request may be rejected. All Bids received after
the stated opening date and time will be returned unopened to the vendor. Vendors wishing to remain on the vendor list should return
this bid with a bid or a written request to remain on the vendor list. Questions may be directed to: Carmel White, Purchasing Agent, City
of Hutchinson (620)694-1973 OR (620)694-1900
* The City of Hutchinson reserves the right to reject part or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases among
venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
ITEM QTY DESCRIPTION PER SPECIFICATIONS OR
UNIT PRICE BID PRICE
NO
EQUIVALENT
TOTAL
#1
1
Toro Sand Pro 5040 Infield Groomer/Bunker Rake
Each or Equivalent
TOTAL REQUEST FOR BID IF ALL ITEMS ARE ORDERED FROM YOUR
COMPANY AT ONE TIME INCLUDING ALL DISCOUNTS
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! THE FOLLOWING SIGNATURE ACKNOWLEDGES RECEIPT OF ADDENDUM __.
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
_________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
___________________________________________________________
BIDDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
TELEPHONE NUMBER
EMAIL ADDRESS
_______________________________________________________
REMITTANCE NAME
_______________________________________________________
REMITTANCE ADDRESS
_________________________________________________________
REMITTANCE CITY/STATE/ZIP
__________________________________________________________
FAX NUMBER
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of Hutchinson, Kansas,
1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as amended, including subsection (a),
paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(1)
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the performance of
work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry;
(2)
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar phrase to be
approved by the Commission;
(3)
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of K.S.A. 44-
1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended,
in whole or in part, by the contracting agency;
(4)
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has become
final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated or suspended, in whole or in part, by the
contracting agency; and
(5)
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions will be binding
upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of the terms of this
certificate.
___________________________
Date
________________________________________________
Name of Contractor
By _____________________________________________
Name and Title
*****************************************************
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County must be
completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
DATE:_____________________________________ SIGNATURE:___________________________________________
COMPANY:________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:______________________ TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
BID 18-106
2018 MINIMUM SPECIFICATIONS
Toro Sand Pro 5040 Infield Groomer/Bunker Rake or Equivalent
Fun Valley
Engine
Air Cleaner System
Fuel Capacity
Traction Drive
Ground Speed
Hydraulic Oil
Tires/Wheels
Main Frame
Brakes
Steering
Controls/Gauges
Seats
Electrical Features
Power
Dimensions
Ground Clearance
Weight
Warranty
Vanguard® , V-twin cylinder, 4-cycle, OHV, air-cooled, gas
engine with cast iron sleeves. 18 hp (13.4 kW) at 3600 rpm.
Displacement: 34.8 cu. in. (570 cc). Oil capacity: 1.75 quart
(1.8 liter). Electronic ignition. Full pressure lubrication, oil
filter. Base mounted engine and pump with 4 isolation mounts.
Remote mounted 3-phase Donaldson® air cleaner.
Y 5.0 gallon (18.9 liter) of unleaded gasoline.
Direct driven hydrostatic variable displacement piston pump to
3 hydraulic motors for 3WD. Large, front mounted hydraulic
cooler and fan. Foot pedal control, forward/reverse. Patented
Series/Parallel hydraulic traction system keeps three wheels
working together, virtually eliminates spin-outs.
Infinitely variable 0-10 mph (16 km/h) forward; 4.3 mph (6.9
km/h) reverse.
5.0 gallon (18.9 liter) system capacity. Polyethylene reservoir to
reduce corrosion. 10 (nominal) micron replaceable cartridge
Three 22 x 11.00-8 pneumatic tubeless tires on demountable,
interchangeable wheels. Tire pressure: 8-10 psi (55.2-69 kPa)
Tricycle vehicle with welded rectangular tubular steel frame
construction. Rear engine placement.
Dynamic braking through the hydrostatic transmission and hand
actuated brake lever.
Hydraulic power steering. 15" (38 cm) diameter steering wheel.
Hand operated choke, throttle, and hydraulic control for
raising/lowering with float. Foot pedal controls traction
forward/reverse speed. Front and rear hydraulic lift and lower
controls. Gauges: hour meter.
High-back cushion seat w/drain hole. 4" front-back adjustment
w/additional 1.75" mounting adjustment. (arm rests optional)
12-volt battery, 15 amp., 300 CCA @ 0° F, 12-volt electric
starter. Dash mounted ignition switch with key. Neutral
interlock switch, seat switch. Also provisions for light kit
97 dB(A) under normal operating conditions.
Width: 58" (147 cm), Length: 67.5" (171.5 cm), Height: 45.25"
(114.9 cm), Wheelbase: 42.75" (108 cm)
6.0" (15.2 cm)
Net weight (less fluids): 930 lbs. (421.8 kg).
Two-year limited warranty. Refer to the Operator’s Manual for
further details. Briggs & Stratton® provides a two-year
commercial engine warranty and a lifetime Magnetron®
warranty
Must be equipped with Quick Attach System (QAS)
Attachments:
Front Attachment
Mid Mount Attachment
Rear Attachment
Rear Attachment
Manual Blade:
Carbide Tine Tool
Drag Mat Carrier System
Steel Drag Mat
Standard 40” (102 cm) width
steel blade. Spring balanced
manual blade is used for
leveling uneven areas and
pushing up bunkers after
washouts (cannot be used
when 08712 is installed).
Model 08714.
Use in the harshest conditions
and for extended life 15
carbide tines included
(requires Mid-Mount
Assembly 08731). Model
08735.
QAS-mounted carrier frame
with hydraulic lifter allows
operator to raise and lower
drag mats without ever leaving
the operator seat. 72” (183 cm)
width. Model 08756.
T Designed to for more rugged
surfaces to quickly groom and
finish. Use on wet or dry sand
surfaces (requires Drag Mat
Carrier System - 08756).
Model 08757
REQUEST FOR BID
GENERAL CONDITIONS
The City of Hutchinson is seeking bids for items specified in the enclosed which it wished to purchase. None of the attachments are intended to
be restrictive but to act as a guide for those desiring to submit bids.
PRICE PROTECTION. The price stated in the bid shall be firm and not subject to increase during the term of any contractual agreement arising
between the City of Hutchinson and the vendor as a result of the bid. Vendors shall provide firm prices less any federal excise tax. The City of
Hutchinson is exempt from payment of sales tax. For further information contact the City Clerk's Office (694-2614).
METHOD OF PAYMENT. Payment will be made within 30 days of date of delivery and satisfactory performance to the City of Hutchinson.
DELIVERY/DELIVERY DATES. Bids shall reflect delivery to the City of Hutchinson, Fun Valley 4401 West 4th, Hutchinson, Kansas, 67501
with all expenses paid by vendor. Delivery of items shall be made on a weekday between the hours of 8:00 a.m. and 5:00 p.m., on or before July
27, 2018. All items may be subject to review prior to purchase and will need to be made available by the vendor for review. Items received by
the City of Hutchinson shall meet specifications and/or deemed to be acceptable by the City. Items not meeting specifications and deemed to be
unacceptable by the City shall be returned to the vendor. The City of Hutchinson shall not be liable for any items during transit.
NON-DISCRIMINATION. During the performance of this contract, the contractor/vendor will not discriminate against any employee or
applicant for employment because of race, sex, religion, color, age, national origin, ancestry or physical handicap, unless based upon a bonafide
occupational qualification. The contractor/vendor will take affirmative action to insure applicants are employed, and that employees are treated
during employment without regard to their race, sex, religion, color, age, national origin, ancestry or physical handicap.
PROPERTY TAX STATEMENT. The attached statement on property owned within the City of Hutchinson must be complete and returned with
the bid in accordance with the City's policy on delinquent property taxes. "The City reserves the right to reject all bids from bidders who are
delinquent in personal or real estate property taxes to Reno County, Kansas."
AWARDING OF BID. Whenever the City of Hutchinson lets bids for goods or services, and the low bid is submitted by a vendor domiciled
outside of Reno County, a vendor domiciled inside Reno County may be deemed the preferred vendor and awarded the bid if:
1.
The quality, suitability, and usability of the goods or services are equal and fully comply with the minimum bid specifications,
and the vendor has the capability to adequately service the product.
2.
The amount of the bid of the vendor domiciled within Reno County is not more than 5% greater than the amount of the low bid
if the low bid is under $10,000, or not more than 3% greater than the amount of the low bid if the low bid is greater than
$10,000.
3.
The bid does not pertain to new construction or involve State of Federal Funding.
4.
The vendor domiciled within Reno County is willing to match the bid price offered by the low vendor domiciled outside of
Reno County within 24 hours of official notification.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT PART OR ALL OF ANY BID AND TO WAIVE
FORMALITIES. ALL BIDS ARE SUBJECT TO PURCHASING POLICIES SET BY THE CITY COUNCIL OF HUTCHINSON.
THE CITY OF HUTCHINSON RESERVES THE RIGHT TO DIVIDE PURCHASES AMONG VENDERS TO ACCOMPLISH
THE BEST GROSS PRICE AND TO MAKE THE FINAL DECISION AS TO ACCEPTABILITY OF QUALITY AND PRICE.
ALL VENDORS DOING BUSINESS WITH THE CITY OF HUTCHNSON SHALL ABIDE BY ALL LOCAL, STATE AND
FEDERAL LAWS.

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