BID 26-51 Hexafluoroglutaryl Fluoride

THIS IS NOT
AN ORDER
REQUEST FOR BIDS/PROPOSALS COVERSHEET
THE UNIVERSITY OF SOUTHERN MISSISSIPPI
Procurement and Contract Services
118 College Drive #5003, Hattiesburg, Mississippi 39406-0001
Date: July 2, 2026
Name: ____________________________________
BID No. 26-51
Company: _________________________________
THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering
Address: __________________________________ the purchase of the following item(s). We ask that you submit your
bid and retain one copy for your files. Right is reserved to accept or
reject any part of your bid. Your quotation will be given
City/State/Zip: ______________________________ consideration if received in Bond Hall, Room 214 on or before:
2:00 p.m. CT
TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.
July 21, 2026
These terms will apply per Mississippi law.
AWARDING CONTRACT - Cash terms will not be used as a basis for awarding
Buyer: Amber Floyd
contracts; however, the University will accept cash discounts when earned.
NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete
specifications of any alternate. If additional space is required, use a separate sheet or letter of transmittal.
ITEM QUANTITY UNIT PRICE TOTAL NET PRICE
DESCRIPTION
BID 26-51 Hexafluoroglutaryl Fluoride
RFx # 3160008131
PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN
ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND
DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF
THE ENVELOPE IF USING THAT METHOD.
We quote you as above - F.O.B. The University of Southern Mississippi.
Shipment can be made in days from receipt of order. DATE ______________
Return quotation to Procurement Services at above address.
Signature Required
__________________________________________
AA/EOE/ADAI

THE UNIVERSITY OF SOUTHERN MISSISSIPPI
PROCUREMENT SERVICES
118 COLLEGE DRIVE
#5003
HATTIESBURG, MS 39406-0001
GENERAL TERMS, CONDITIONS AND INSTRUCTIONS FOR BIDS/PROPOSALS
1.) Failure to examine any drawings, specifications, and instructions will be at
bidder's risk.
2.) Samples of items when called for must be furnished free of expense and if not
destroyed in testing, will, upon request, be returned at the bidder's expense.
Request for the return of samples must be made within ten (10) days following
opening proposals. Each individual sample must be labeled with the bidder's
name and manufacturer's brand name and number.
3.) As a public entity of the state, we use sealed bidding to ensure "fair and open
competition" to ensure no one in the buying organization can influence the
bidding process or steer the selection of a particular company by sharing
competitive proposal information during the solicitation process. Generally, all
proposals must remain sealed until they are opened publicly at the time stated
in the notice-advance disclosure of the terms of a proposal may be cause for
rejection of said proposal. Bidders should never send advanced copies of a
sealed proposal via email or screenshots of electronic proposals. Bidders must
submit sealed proposals to be opened at the time and place stated in the
solicitation for the public opening of proposals and must not be revealed to the
buyer before that time. Bids must be signed and sealed with the bidder's name
and address on the outside of the envelope, and the date and time of the
proposal opening, and the proposal file number shown in the lower-left corner of
the packages, envelopes, express mailing labels, boxes, etc.
4.) At least one (1) signed original and one (1) signed copy of the proposal MUST be
provided. The University requires a portable electronic virus/malware-free copy
(thumb drive) of the proposal response from the responding Vendor to be
included in the proposal response package. If an electronic copy is not included,
the University reserves the right to request an electronic copy of the exact
proposal response prior to review of the proposal.
5.) For your proposal to be considered, it must be received, and time stamped in our
office by 2:00 P.M. of the proposal opening date. It is the responsibility of the
vendor to ensure their proposal is received within the appointed time. If your
proposal package is not received in Bond Hall, Room 214, by 2:00 P.M. of the
proposal opening date, it will not be considered.
a. If you are delivering your proposal, you need to hand carry the proposal
package to: The University of Southern Mississippi
Procurement Services (RFP #)
Bond Hall, Room 214
Hattiesburg, Mississippi

b. If you are mailing your proposal package via U.S. Postal Service, mail to: The
University of Southern Mississippi
Procurement Services (RFP #)
118 College Drive #5003
Hattiesburg, MS 39406-0001
c. If you are express mailing your proposal package via Federal Express or
UPS, or any other delivery service which requires the use of a physical
address, deliver to:
The University of Southern Mississippi
Receiving Department
2609 West 4th Street
Hattiesburg, MS 39401
6.) Bids or proposals shall not be modified, corrected, altered, or amended after the
specified closing time and the opening of such proposals, unless otherwise noted
in the request for proposals or proposals.
7.) The University of Southern Mississippi reserves the right to reject any and all
proposals, to waive any informality in proposals, and unless otherwise specified
by the bidders, to accept any items on the proposal. If the bidder fails to state the
time within which proposals must be accepted, it is understood and agreed that
The University of Southern Mississippi shall have 90 days to accept. The
University of Southern Mississippi reserves the right to make an award to this
proposal on an all or none basis, or on a line-by-line basis, whichever serves the
best interest of The University of Southern Mississippi.
8.) Contracts and purchases will be made or entered into with the lowest,
responsible bidder meeting specifications.
9.) A written purchase order or contract award mailed or otherwise furnished to the
successful bidder within the time of acceptance specified in the Invitation for Bid
results in a binding contract without further action by either party. The contract
shall not be assignable by the vendor in whole or in part without the written
consent of The University of Southern Mississippi.
10.) Unless written exception is provided in the proposal response, the winning
Vendor agrees to be bound by the USM Terms and Conditions, which are
incorporated herein, and may be found at https://www.usm.edu/procurement-
contract-services/usm-terms-and-conditions.php.
11.) Respondents are required to comply with all applicable local, State and
Federal laws, codes, ordinances, and regulations in the provision of the
materials required.
12.) Respondents must comply with Personally Identifiable Information (PII) data
protection regarding State, Federal, and University regulations and policies.
13.) Legal Provisions to Which USM Cannot Agree

a. Any provisions disclaiming implied warranties shall be null and void. See
Mississippi Code Annotated Sections 11-7-18 and 75-2-719(4). The Vendor
shall not disclaim the implied warranties of merchantability and fitness for a
particular purpose.
b. Any limitation of liability for claims related to the following items:
i. Infringement issues;
ii. Bodily injury;
iii. Death;
iv. Physical damage to tangible personal and/or real property; and/or the
intentional and willful misconduct or negligent acts of the Vendor
and/or Vendor's employees or subcontractors.
c. Any requirements that the University pay interest, except for those in
conjunction with USM's standard payment terms of Net 45 days. Payments
made beyond 45 days are subject to late fees and interest.
d. Any terms and conditions in the purchase contract that conflict with the laws
of the State of Mississippi. Any such instances shall require a revision of the
terms and conditions to ensure compliance with Mississippi state law.
e. Any provision requiring USM to pay attorney's fees, prejudgment interest or
costs associated with any legal action to or for the Vendor, except that which
are ordered by a court of competent jurisdiction.
14.) Bid files can only be examined during normal working hours by interested
parties, but only after the official award has been made.
15.) If purchase orders or contracts are canceled because of the awarded vendor's
failure to perform or request for price increase, that vendor shall be removed
from our bidders' list for a period of 24 months.
16.) No addendum will be issued within a period of two (2) working days prior to
the time and date set for the proposal opening. Should it become necessary
to issue an addendum within the two-day period prior to the proposal
opening, the proposal date will be reset giving bidders ample time to answer
the addendum.
17.) Alternate proposals, unless specifically requested or allowed, will not be
considered.
18.) Bid openings will be conducted open to the public. However, they will serve only
to open the proposals. No discussion will be held with any vendor as to the
quality or provisions of the specifications, and no award will be made either
stated or implied at the proposal opening. After the close of the proposal
opening meeting, the proposals will be considered to be in the evaluation
process and will not be available for review by bidders. Proposal openings are
not required to be open to the public; however, the resulting award is open for
public inspection.
19.) Prices quoted shall be firm for the term of the contract or for the stated time of
acceptance.
20.) The bidder understands that The University of Southern Mississippi is an

equal opportunity employer and, therefore, maintains a policy which prohibits
unlawful discrimination based on race, color, creed, sex, age, national origin,
physical handicap, disability, or any other such discrimination; and the bidder,
by signing this proposal, agrees during the term of agreement that the bidder
will strictly adhere to this policy in its employment practices and provision of
products or services.
21.) Bidders must upon request of The University of Southern Mississippi furnish
satisfactory evidence of their ability to furnish products or services in accordance
with the terms and conditions of these specifications. The University of Southern
Mississippi reserves the right to make the final determination as to the bidder's
ability.
22.) Questions or problems arising from proposal procedures should be directed to
the Buyer listed on the solicitation at:
The University of Southern Mississippi
118 College Drive #5003
Hattiesburg, MS 39406-0001
Phone: (601) 266-4131
Bids@usm.edu
23.) All items must equal or exceed the specifications listed. The absence of
detailed specifications or the omission of a detailed description shall be
recognized as meaning that only the best commercial practices are to prevail,
and that only first-quality materials and workmanship are to be used.
24.) It is the intent of the specifications to obtain a product that will adequately
meet the needs of the user while promoting the greatest extent of competition
that is practicable. It is the responsibility of the prospective bidder to review
the entire Invitation to Bid packet and to notify The University of Southern
Mississippi if the Specifications, Instructions, General, or Special Conditions
are formulated in a manner which would unnecessarily restrict competition.
25.) It shall be incumbent upon the bidders to understand the specifications. Any
requests for clarifications shall be in writing and shall be submitted to our
Procurement Services office at least seven (7) business days prior to the time
and date set for the proposal opening, unless otherwise noted in the proposal or
proposal specifications.
26.) The minimum specifications are used to set a standard and in no case are used
with the intention of discriminating against any manufacturer. Bidders should
note the name and the manufacturer and model number of the product they
propose to furnish and submit descriptive literature.
27.) Trade names, brand names, and/or manufacturer's information used in these
specifications are for the purpose of establishing a level of quality, unless
otherwise noted. Bids on products from other qualified manufacturers are
acceptable, provided they are demonstrated as equal to those specified in
construction, design, and suitability. Each bidder shall submit with his proposal

a complete brochure with pictures on each item and shall point out specifically
any deviations from the specified items. Failure to do so may disqualify any
proposal. Please proposal as specified or an approved equal.
28.) A copy of the manufacturer's standard guarantee/warranty shall accompany
and become a part of this proposal.
29.) There are no federal or state laws that prohibit bidders from submitting a
proposal lower than a price or proposal given to the U.S. Government. Bidders
may proposal lower than U.S. Government contract price without any liability as
The University of Southern Mississippi is exempt from the provisions of the
Robinson-Patman Act and other related laws. In addition, the U.S. Government
has no provisions in any of its purchasing arrangements with bidders whereby a
lower price to The University of Southern Mississippi must automatically be given
to the U.S. Government.
30.) All invoices, unless noted otherwise, are to be billed to:
Mississippi Polymer Institute
Caitlyne Shirley
46 Shelby Thames Dr.
Hattiesburg, MS 39402
Caitlyne.shirley@usm.edu
601-266-4094
31.) All equipment proposals shall be of current production and of the latest design
and construction.
32.) Where all, or part(s), of the proposal is requested on a unit price basis, both the
unit prices and the extension of the unit prices constitute a basis of determining
the lowest responsible and responsive bidder. In cases of error in the extension
of price, the unit price will govern.
33.) Should the University close due to inclement weather conditions, or any other
unforeseen events on the proposal opening date, sealed solicitations will open
the following business day at the same time and location.
34.) The University reserves the right to solicit Best and Final Offers (BAFOs) from
Vendors, principally in situations in which proposal costs eclipse available
funding, or the University believes none of the competing proposals presents a
Best Value (lowest and best proposal) opportunity. Because of the time and
expense incurred by both the Vendor community and the University, BAFOs are
not routinely conducted. Vendors should offer their best pricing with the initial
solicitation. Situations warranting solicitation of a BAFO will be considered an
exceptional practice for any procurement. Vendors that remain in a competitive
range within an evaluation may be requested to tender Best and Final Offers, at
the sole discretion of the University. All such Vendors will be provided an equal
opportunity to respond with a Best and Final Offer under a procedure to be
defined by the University that encompasses the specific, refined needs of a
project, as part of the BAFO solicitation. The University may re-evaluate and

amend the original project specifications should it be deemed necessary in order
to improve the opportunity for attaining Best Value scenarios from among the
remaining competing Vendors. All BAFO proceedings will be uniformly
conducted, in writing, and be subject to solicitation by the University and receipt
from the Vendors under a precise schedule.
35.) As an alternative to traditional sealed bids in envelopes, the University of
Southern Mississippi is capable of receiving electronic proposal responses. While
this option is available, it is not required, and we ask that all potential respondents
keep in mind that with any electronic system there could be delays or glitches with
the submission process; therefore the University highly encourages traditional
sealed bids which are either mailed or submitted in person. Should a vendor
choose to submit their response electronically, please follow the instructions
below using the following website:
https://www.ms.gov/dfa/bid_proposal_search/Home/Sell. On this site you will find
helpful links to procurement opportunities, as well as a link to supplier registration.
If not already registered in this system, potential bidders will first need to click on
'Supplier Registration' and follow the steps outlined (a one-time process). Once
registered, they can return to the original website and click on 'Procurement
Opportunities' where they can either search by keyword for the proposal they
desire to respond to or leave the search box blank and click 'Search' for a listing
of all current bids and proposals for the various State of Mississippi offices.
AA/EOE/ADAI

Hexafluoroglutaryl Fluoride
REQUEST FOR BIDS
February 3, 2026

A. Introduction / Objectives
The University of Southern Mississippi (USM) is looking to procure 300 kg
hexafluoroglutaryl fluoride, 98%, CAS# 678-78-4 (HFGF 98%). This must be able
to be released in increments up to 100 kg at a time over the course of a year.
B. Instructions to Vendors
The Request for Bids coversheet must be included in all sealed proposals for this
proposal.
Each proposal must be submitted in a sealed envelope bearing on the outside the
name "HFGF 98%" the name of the Vendor, the Vendor address, and the
notification of opening on the specified date on the cover sheet.
C. Payment
The currency used for payment of costs will be in United States dollars.
The University requests to be invoiced annually for maintenance.
During any required implementation the University cannot be invoiced in advance
of services not rendered or equipment not received. Therefore, the university
prefers to be billed in installments based upon mutually agreed upon project
implementation milestones completed.
State law requires that the University receive an original invoice from the Vendor
and that payment of the invoice is processed within 45 days of receipt (Miss
Code 31-7-305). The invoice should be on the Vendor's letterhead and/or include
an original Vendor representative signature.
USM may choose to use a VISA(R) Purchasing Card for invoice payments in place
of a check to pay for purchases from this solicitation. Unless exception is noted in
the proposal response, the bidder, by submitting a response agrees, to accept the
VISA(R) Purchasing Card as an acceptable form of payment and may not add
additional service fees/handling charges to purchases made with the VISA(R)
Purchasing Card.
D. Length of Agreement - Intentionally left blank.
E. Legibility and Organization: Proposals MUST be printed, written in English, legible,
and appropriately structured. Each page needs to be numbered sequentially.
Proposals MUST be bound.
F. Pre-Payments with Pro-Rata Refund
State law (Section 31-7-305 of the Mississippi Code Ann.) authorizes the issuance of
payment after receipt of the invoice and receipt, inspection, and approval of the goods
and/or services. The intent is that goods and services must be received, inspected,
and accepted prior to payment. Pursuant to this requirement, where pre-payment has
been authorized, all pre-payment contracts will require the following statement in the
Termination section: "Upon termination of this Agreement by Licensee or by Licensor,

Licensor shall issue Licensee a refund of a proportionate share (based on the number
of days in the term year before and after the termination) of the Annual Fees paid with
respect to that term year."
G. Bid Specifications
i. Requirements
The following specifications are to ensure that HFGF satisfies the project's objectives.
Any deviation from the following specifications must be explained and justified.
Bidder shall meet or exceed the following specifications:
General
o The company must be able to provide 300 kg of 98% HFGF over the course
of a year.
o The company must be able to ship 100 kg of 98% HFGF per order.
o The company must be able to prove that their HFGF is 98% purity.
ii. Customer Support
The vendor should be willing to help The University of Southern Mississippi resolve
any technical issues associated with the system, not only in the warranty period but
also out of the warranty with reasonable service fees and leading time. Online and on-
call technical support for software and hardware for the lifetime of the system shall
also be provided. Training includes system setup, operation, maintenance, and
troubleshooting.
iii. Warranty
Bidder warrants that the machinery shall be free from defects in material and
workmanship under normal use and service with the obligation to repair or replace any
parts, which are proven defective, with a minimum of one year from delivery with a
warranty start date which commences post system installation and verification. Bidder
shall also provide free software upgrades for the life of the instrument.
iv. Delivery
The vendor should quote the lead time required for delivery of the quoted equipment.
Quoted prices should be F.O.B. Destination Freight Allowed. Onsite installation and
system check is required and must be completed to the satisfaction of USM staff.
H. Additional Requirements
The University acknowledges that the specifications within this RFP may not be
exhaustive. Rather, they reflect the known requirements that must be met by the
proposed system. Vendors must specify what additional components may be needed
and are proposed to complete each configuration.