BID 26039 Heard Community Center Accessible Parking Improvements

NOTICE OF
INVITATION FOR BID
#26039
FOR
Heard Community Center Accessible Parking Improvements
THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA
Sealed bids will be accepted by the Unified Government of Athens-Clarke County Finance Department,
Purchasing Division, 375 Satula Avenue, Athens, GA. 30601, until 2:00 P.M. ET, TUESDAY, June 23, 2026
for BID 26039, according to plans and specifications. All bids will be opened in public and read aloud
immediately following the specified closing time.
The Project consists of accessibility improvements to the Heard Park Community Center parking lot, a new
switchback access path from the parking lot to the Community Center building, and ADA-accessible plaza area
according to the engineering plans.
A mandatory pre-bid conference to respond to any questions related to the details of this project will be held
at 10:00 A.M. ET, THURSDAY, MAY 28, 2026, at Athens-Clarke County City Hall, 301 S. College Avenue,
Suite 101, Athens, Georgia 30601. Potential bidders are required to attend.
Inquiries regarding this Invitation to Bid should be made to Edward Tulenko, Senior Buyer, (762) 400-6070 or
email accbids@accgov.com. Technical Questions may be directed to Project Manager, Julia Johnson (762) 400-
7750 or Email Julia.johnson@accgov.com
Bid documents may be obtained at on the Georgia Procurement Registry or Links to the web sites to view the
advertisement and Mayor and Commission agenda items and minutes of meetings are available at
www.athensclarkecounty.com.
The estimated range of this project is between $800,000 and $900,000.
BONDING REQUIREMENTS: An original Bid Bond for 5% of the total bid must be submitted with the bid.
Performance and Payment Bonds in the amount of 100% of the contract price will be required if contract is
awarded.
Plans/Specifications/Contract Documents will be on file FOR INSPECTION ONLY at the following
locations on or after May 18, 2026
Athens-Clarke County
Leisure Services
315 Pound Street
Athens, Georgia 30601
The Bidder shall affix to the outside of its bid envelope, its Georgia Contractor License Number.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
bid opening date. Please call (706) 613-3088, for more information. This service is in compliance with the
Americans with Disabilities Act (ADA).
It is the policy of the Athens-Clarke County government that no person or business shall be excluded from
participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance
of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.
May 18, 2026, Bid #26039

The Unified Government of Athens-Clarke County reserves the right to reject any or all bids, to waive any
technicalities or irregularities, and to award the bid based on the highest and best interest of the Unified
Government of Athens-Clarke County.
The Owner will in no way be liable for any costs incurred by any bidder or potential bidder in the preparation of
its Bid in response to this Invitation to Bid.
Jessica Beri
Purchasing Administrator
May 18, 2026
May 18, 2026, Bid #26039

CONTRACT DOCUMENTS
Volume I of I
Bid Number #26039
Heard Community Center Accessible Parking
Improvements
UNIFIED GOVERNMENT
OF
ATHENS-CLARKE COUNTY
GEORGIA
May 2026

PROJECT MANUAL
SPECIFICATIONS - Volume 1 of 1
Section Title
Division 0 - Bidding and Contract Requirements
00010 TOC
00020 Invitation to Bid
00100 Instructions to Bidders
00300 Bid
00410 Bid Bond
00417 Corporate and Partnerships Certificates
00419 Subcontractor Listing Form
00420 Statement of Bidder's Qualifications
00425 Contractor's License Certification
00427 Georgia Security and Immigration Compliance Act Affidavits
00480 Non-collusion Affidavit of Prime Bidder
00481 Non-collusion Affidavit of Subcontractor
00500 Contract Agreement
00550 Pre-Award Oath
00610 Performance Bond
00620 Payment Bond
00700 General Conditions
00828 Insurance
SPECIFICATIONS - Volume 1 of 1
Section Title
Division 1 - General Requirements
01010 Summary of Work
INDEX OF CONSTRUCTION DRAWINGS
Sheet/Drawing No. DESCRIPTION
C1.0 COVER SHEET
C1.1 DEMOLITION PLAN
C1.2 DEVELOPMENT PLAN
C1.3 UPPER PLAZA GRADING PLAN
C1.4 DETAILED RAMP PLAN
C1.5 STAKING PLAN
C1.6 PROFILE SHEET
C2.1 EROSION AND SEDIMENTATION PLAN
C3.1 ESCPE DETAILS & NOTES
C4.1 DETAILS 1
C4.2 DETAILS 2
C4.3 DETAILS 3
C4.4 DETAILS 4

Division 3 - Specifications Incorporated by Reference
Section Title
3000 Specifications Incorporated by Reference - GDOT

Section 00100
Instructions to Bidders
1.01 Contract Documents
A. The Contract Documents include the Contract Agreement, Invitation to Bid,
Instructions to Bidders, Contractor's Bid (including all documentation accompanying
the Bid and any post Bid documentation required by the Owner prior to the Notice of
Award), Bonds, all Special Conditions, General Conditions, Supplementary Conditions,
Specifications, Drawings, and addenda, together with written amendments, change
orders, field orders and the Engineer's written interpretations and clarifications issued
in accordance with the General Conditions on or after the date of the Contract
Agreement.
B. Shop drawing submittals reviewed in accordance with the General Conditions,
geotechnical investigations and soils reports, and drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site, are not
Contract Documents.
C. The Contract Documents shall define and describe the complete work to which they
relate.
D. All bids received will become a part of the official contract file and may be subject to
disclosure under Georgia Open Records Act.
E. Bidders are expected to examine the specifications, price schedule, and all
instructions. Failure to do so will be at the bidders' risk. Each offeror shall furnish the
information required by the solicitation.
1.02 Definitions
A. Where the following words or the pronouns used in their stead occur herein, they shall
have the following meaning:
1. "Owner" shall mean the Unified Government of Athens-Clarke County, Georgia,
party of the first part to the Contract Agreement, or its authorized and legal
representatives.
2. "Engineer" shall be the entity as defined in the Agreement.
3. "Design Professional" and/or "Architect" shall all mean the same, unless
specifically designated otherwise in the Agreement and shall be the entity as
defined in the Agreement.
4. "Contractor" shall mean the party of the second part to the Contract Agreement
or the authorized and legal representative of such party.
5. "Work" and "Project" shall mean the entire completed construction required to be
furnished under the Contract Documents.
6. "Contract Time" shall mean the number of consecutive calendar days as
May 18, 2026 Bid #26039

00100 - 2
Instructions to Bidders
provided in the Contract Agreement for completion of the Project, to beginning
with and inclusive of the date of the Notice to Proceed.
7. "Liquidated Damages" shall be as stipulated in the Agreement.
8. "Products" shall mean materials or equipment permanently incorporated into the
Project.
9. "Provide" shall mean to furnish and install.
10. "Balanced Bid" shall mean a Bid in which each of the unit prices and total
amount bid for each of the listed items reasonably reflects the value of that item
with regard to the entire job considering the prevailing cost of labor, material and
equipment in the relevant market. A Bid is unbalanced when, in the opinion of
the Owner, any unit prices or total amounts bid on any of the listed items do not
reasonably reflect such values.
11. "Substantial completion of the work", solely for the purposes of Official Code of
Georgia Annotated (O.C.G.A.) 13-10-80(b)(2)(c), shall be defined as occurring
on the date of the written notification from the Engineer that the Project is ready
for final inspection, as specified in the General Conditions.
12. "Satisfactorily completed", solely for the purposes of O.C.G.A. 13-10-81(b),
shall mean the completion of all work, certifications and affidavits as specified in
the, General Conditions.
1.03 Preparation and Execution of Bid
A. Each Bid must be prepared to represent that it is based solely upon the materials and
equipment specified in the Contract Documents.
B. Each Bid must be submitted on the Bid Forms which are attached to the Contract
Documents. All blank spaces for Bid prices, both words and figures, must be filled in,
in ink. In case of discrepancy, the amount shown in words will govern. All required
enclosed certifications must be fully completed and executed when submitted.
C. Bid Timetable: The anticipated schedule of the bid process is as follows:
Bid Documents Available: Monday, May 18, 2026
Pre-Bid Conference: 10:00 AM ET Thursday, May 28, 2026
Deadline for submission of
questions: 4:00 PM ET Friday, June 5, 2026
Bid Due Date and Opening: 2:00 PM ET Tuesday, June 23, 2026
Bids valid until: 120 Days after Bid Opening Date
D. All bid copies must be submitted in a sealed envelope or container with the OUTER
MOST Container stating the company name, address, telephone number, the BID
number, and title Bid #26039 Heard Community Center Accessible Parking
May 18, 2026 Bid #26039

00100 - 3
Instructions to Bidders
Improvements. If you have an ACCGov Vendor Number please include it on the sealed
envelope or container. If you do not know your vendor number, please email:
vendor@accgov.com. If you do not have a vendor number but you are awarded this
RFP, you will be invited to submit your vendor registration per the following instructions:
https://www.accgov.com/DocumentCenter/View/88465.
Please Note: The ACCGov Vendor Number is not required to submit a proposal, and
new vendor registrations will not be processed for bidding/proposal purposes only.
One (1) marked original of the complete signed bid
One (1) marked COPY of the complete signed bid
One (1) marked PDF of the complete signed bid
are to be delivered to:
Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, GA. 30601
Hand-delivered copies may be delivered to the above address only between the hours
of 8:00 am and 5:00 pm ET, Monday through Friday, excluding holidays observed by
the Unified Government of Athens-Clarke County.
Bidders are responsible for informing any commercial delivery service, if used, of all
delivery requirements and for ensuring that the required address information appears
on the outer wrapper or envelope used by such service. No responsibility shall attach
to the Unified Government of Athens-Clarke County for premature opening of a bid not
properly addressed and identified, and/ or delivered to the proper designation.
E. The Bidder shall provide on the outside of the sealed envelope the following
information, otherwise the Bid will not be opened and will be returned to the Bidder:
1. Bidder's Name
2. Georgia General Contractor License Number
F. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in
another envelope addressed to the Unified Government of Athens-Clarke County,
Finance Department/ Purchasing Division, 375 Satula Avenue, Athens, Georgia
30601.
G. Any and all Bids not meeting the aforementioned criteria for Bid submittal may be
declared non-responsive, and subsequently returned to the Bidder.
H. The Contractor, in signing a Bid on the whole or any portion of the Project, shall
conform to the following requirements:
May 18, 2026 Bid #26039

00100 - 4
Instructions to Bidders
1. The Bid submittal must be signed by a company officer who is legally authorized to
enter into a contractual relationship in the name of the bidder.
2. Bids which are not signed by individuals making them shall have attached thereto a
power of attorney evidencing authority to sign the Bid in the name of the person for
whom it is signed.
3. Bids which are signed for a partnership shall be signed by all of the partners or by
an attorney-in-fact. If a Bid is signed by an attorney-in-fact, there should be
attached to the Bid a power of attorney executed by the partners evidencing
authority to sign the Bid.
4. Bids which are signed for a corporation shall have the correct corporate name
thereof and the signature of the president or other authorized officer of the
corporation manually written below the corporate name following the wording "By
". Corporation seal shall also be affixed to the Bid and Bid Bond.
5. The Bidder shall complete, execute and include the following mandatory
documents, which are attached to these Contract Documents. Bids received
without all of the Mandatory Documents may be rejected:
a. Bid Form, to include acknowledgement of all addenda issued
b. Bid Bond, in the amount of no less than 5% of the total base bid
c. Statement of Bidder's Qualifications
e. Corporate Certificate, if the Bidder is a corporation or, Partnership
Certificate, if Bidder, is a partnership
f. General Contractor's License Certification
g. Georgia Security and Immigration Compliance Act Affidavits for the Bidder
h. Non-collusion Affidavit of Prime Bidder
`
The following mandatory documents, which are attached to these Contract
Documents, shall be submitted by the apparent low bidder in both hard copy and
on the required CD within 24 hours of bid opening, or Bid may be deemed non-
responsive:
i. Subcontractor Listing Form
j. Non-collusion Affidavits from all Subcontractors.
I. Any and all bids not meeting the aforementioned criteria for Bid submittal may be
declared non-responsive, and subsequently returned.
J. Cost Incurred by Bidders: All expenses involved with the preparation and submission
of the Bid to the Unified Government of Athens-Clarke County, or any work performed
in connection therewith shall be borne by the Bidder. No payment will be made for any
responses received or for any other effort required of or made by Bidder(s) prior to
commencement of work as defined by a contract approved by the governing body of
the Unified Government of Athens-Clarke County.
May 18, 2026 Bid #26039

00100 - 5
Instructions to Bidders
1.04 Method of Bidding
A. The unit or lump sum price for each of the several items in the Bid of each Bidder shall
include its pro rata share of overhead and profit so that the sum of the products,
obtained by multiplying the quantity shown for each item by the unit price, represents
the total Bid.
B. The Bidder must include a unit or lump sum price for all items shown on the Bid Form;
failure to comply may be cause for rejection. Additionally, Unbalanced Bids will be
subject to rejection. Conditional Bids will not be accepted. The special attention of all
Bidders is called to this provision, for should conditions make it necessary to revise the
quantities, no limit will be fixed for such increased or decreased quantities or extra per
unit compensation allowed.
C. Unbalanced Bids: The Unified Government of Athens-Clarke County may reject a Bid
as non-responsive if the prices bid are materially unbalanced between the line items or
sub-line items. A bid is materially unbalanced when it is based on prices significantly
less than cost for some work or prices which are significantly overstated in relation to
cost for other work, and if there is a reasonable doubt that the Bid will result in the
lowest overall cost to the Unified Government even though it may be the low evaluated
Bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.
D. Discrepancy in Unit Price: In case of discrepancy between a unit price and an
extended price and total amount, the unit price will be presumed to be correct, subject,
however, to correction to the same extent and in the same manner as any other
mistake.
1.05 Addenda and Interpretations
A. No interpretation of the meaning of the Drawings, Specifications or other pre-bid
documents will be made to any Bidder orally.
[ ] B. The contact person for this BID is Edward Tulenko, Senior Buyer, email
accbids@accgov.com. Explanation(s) desired by offeror(s) regarding the meaning or
interpretation of this Bid must be requested from the contact person, in writing via
facsimile or email at the above number or email address.
Technical questions may be directed to Julia Johnson, Project Manager. Every request
for such interpretation should be made in in writing via email to
Julia.johnson@accgov.com.
To be given consideration all request for interpretations or questions must be received
by the time and dated stated in the above bid timetable.
C. Any and all such interpretations and any supplemental instructions will be in the form of
written Addenda to the Contract Documents which, if issued, will be mailed, shipped or
faxed to all prospective Bidders (at the respective addresses furnished) prior to the
date fixed for the opening of Bids.
May 18, 2026 Bid #26039