Bid 2026-05 Harlingen Smart Corridors Project CSJ-0921-06-401 Bid Notice & Bidder Registration Form

Notice is hereby given that the City of Harlingen, TX will receive competitive, sealed bids for:
Bid 2026-05 Harlingen Smart Corridors
CSJ: 0921-06-401
Bid/Contract Documents, including Drawings and Technical Specifications may be obtained at the Purchasing Office, 404
South 54th, Harlingen, Texas 78550 during regular business hours or may be emailed upon request to
mleal@myharlingen.us.
Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026, at the Purchasing Office, 404 S. 54th
St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday, May 27, 2026, at City
Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted by Wednesday, May 20, 2026.
Inquiries after this date will not receive a response.
A bid bond in the amount equal to five percent (5%) of the bid issued by an acceptable surety shall be submitted with each
bid. A certified check or bank draft payable to the City of Harlingen or negotiable U.S. government Bonds (as par value)
may be submitted in lieu of the Bid Bond.
Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and related Acts) wage
rate, as issued by Department of Labor and contained in the contract documents, must be paid on this project. In addition,
the successful bidder must ensure that employees and applicants for employment are not discriminated against because of
race, color, religion, sex, national origin, sexual orientation, gender identity, or any other classification protected under the
law. All first-tier contractors are required to have or obtain an Employer Identification Number (EIN), a DUNS number, and
to register with the System for Award Management (SAM). Contractors & subcontractors will be required to comply
with the provisions of the E-Verify Federal Contractor Rule.
The City of Harlingen reserves the right to reject any or all bids or to waive any formalities or informalities in the bidding and
to award the contract to the Bidder which it considers has submitted the best and most advantageous bid. Bids may be
held by the City of Harlingen for a period not to exceed ninety (90) calendar days from the date of the bid opening. These
days shall be utilized for the purpose of reviewing the bids and investigating the Bidders qualifications prior to the contract
award. All contractors/subcontractors that are debarred, suspended or otherwise excluded from or ineligible for participation
on federal assistance programs may not undertake any activity in part or in full under this project. The City of Harlingen is
an Affirmative Action and Equal Opportunity Employer. Small (SBE), minority (MBE), and women-owned businesses (WBE)
are encouraged to submit bids for this project.
Eligible bidders on this project must be prequalified through TxDOT. Refer to TxDOT's website for prequalification
requirements. Assure prequalification application is submitted to TxDOT at least ten (10) business days before bid
opening.
This project is financed in part by Federal funds. A 0% DBE goal has been established for this project in accordance
with 49 CFR Part 26. Notice of Requirement for Affirmative Action to Ensure Equal Opportunity (Executive Order
11246, as amended).
We request that you read carefully the Instructions to Bidders that are enclosed. For further information please contact the
Purchasing Department at (956) 216-5316.
City of Harlingen - Purchasing Department
404 S. 54th St., Harlingen TX 78550
(956) 216-5316
Email: purchasing@harlingentx.gov
_________________________________________________________________________________________________

Bidder Registration Information
IF YOUR COMPANY IS INTERESTED IN PARTICIPATING, PLEASE EMAIL THE REGISTRATION
INFORMATION BELOW TO PURCHASING@HARLINGENTX.GOV TO REQUEST A BID PACKET.
Company Name:
Company Address:
Phone #:
Fax#:
Contact Person
Name(s):
Email Address(s):
HUB Certified
(Yes/No):
HUB Certification#:

BID NUMBER: 2026-05
CONTRACT DOCUMENTS AND SPECIFICATIONS FOR
HARLINGEN SMART CORRIDORS PROJECT
BID SUBMISSION DEADLINE: Wednesday, May 27, 2026 at 2:00 p.m.
BID OPENING: Wednesday, May 27, 2026 at 2:30 p.m.
May 2026
PREPARED BY:
City of Harlingen
Engineering Department
502 E. Tyler Avenue
Harlingen, Texas 78550
All inquiries regarding this project should be submitted via email to
Procurement Supervisor, Mari Leal at purchasing@harlingentx.gov

Table of Contents
INVITATION TO BID .................................................................................................................................................................................... 1
INSTRUCTIONS TO BIDDERS ....................................................................................................................................................................... 2
BIDDERS INFORMATION ............................................................................................................................................................................ 5
MINIMUM INSURANCE REQUIREMENTS ................................................................................................................................................. 19
BOND & CONSTRUCTION INSURANCE ..................................................................................................................................................... 20
TEXAS WORKERS' COMPENSATION RULES .............................................................................................................................................. 21
BID PROPOSAL/NONCOLLUSION AFFIDAVIT OF PRIME BIDDER .............................................................................................................. 26
BID FORM ................................................................................................................................................................................................. 29
BID BOND ................................................................................................................................................................................................. 30
BID SCHEDULE .......................................................................................................................................................................................... 32
Harlingen Smart Corridors - Location Map........................................................................................................................................ 34
STATEMENT OF BIDDER'S QUALIFICATIONS ............................................................................................................................................ 35
BID REFERENCE FORM ............................................................................................................................................................................. 36
CONFLICT OF INTEREST QUESTIONNAIRE ................................................................................................................................................ 37
CERTIFICATION REGARDING LOBBYING FOR ........................................................................................................................................... 39
CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS ......................................................................................................... 39
DISCLOSURE OF LOBBYING ACTIVITIES .................................................................................................................................................... 40
FINANCIAL INTEREST REPORT .................................................................................................................................................................. 42
CERTIFICATE FROM CONTRACTOR APPOINTING OFFICER OR EMPLOYEE ............................................................................................... 43
TO SUPERVISE PAYMENT OF EMPLOYEES ................................................................................................................................................ 43
PERMISSIBLE PAYROLL DEDUCTIONS ....................................................................................................................................................... 44
PAYROLL DEDUCTION AUTHORIZATION .................................................................................................................................................. 45
WORKFORCE CENTER INFORMATION ........................................................................................................................................................................ 46
WRITTEN HAZARD COMMUNICATION PROGRAM ................................................................................................................................... 47
CERTIFICATE OF INTERESTED PARTIES (Form 1295): ............................................................................................................................... 48
CONTRACTOR STATEMENT ...................................................................................................................................................................... 49
FORM OF AGREEMENT ............................................................................................................................................................................ 50
PERFORMANCE BOND ............................................................................................................................................................................. 52
PAYMENT BOND ...................................................................................................................................................................................... 54
REQUEST FOR PAYMENT .......................................................................................................................................................................... 56
CONTRACT CHANGE ORDER REQUEST ..................................................................................................................................................... 57
CERTIFICATE OF CONSTRUCTION COMPLETION ...................................................................................................................................... 58
GENERAL CONTRACTOR'S ........................................................................................................................................................................ 59
AFFIDAVIT, WARRANTY, AND LIEN WAIVER ............................................................................................................................................ 59
SUBCONTRACTOR'S ................................................................................................................................................................................. 60
AFFIDAVIT, WARRANTY, AND LIEN WAIVER ............................................................................................................................................ 60
GENERAL CONDITIONS ............................................................................................................................................................................. 61
SPECIAL CONDITIONS OF THE CONTRACT................................................................................................................................................ 76
UTILITIES WITHIN PROJECTS .................................................................................................................................................................... 87
DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS ..................................................................................................................... 88
CHILD SUPPORT STATEMENT ................................................................................................................................................................... 89
STATE OF TEXAS CHILD SUPPORT BUSINESS OWNERSHIP FORM ............................................................................................................ 90
CONTRACTOR'S ASSURANCE ................................................................................................................................................................... 91
CERTIFICATION TO NOT BOYCOTT ENERGY COMPANIES ........................................................................................................................ 92
CERTIFICATE NOT TO BOYCOTT ISRAEL ................................................................................................................................................... 93
CERTIFICATION REGARDING DISCLOSURE OF PUBLIC INFORMATION ..................................................................................................... 94
CERTIFICATION TO NOT DISCRIMINATE AGAINST FIREARM ENTITIES OR FIREARM TRADE ASSOCIATIONS ........................................... 95
PROHIBITION ON CERTAIN TELECOMMUNICATIONS EQUIPMENT OR SERVICES .................................................................................... 96
FORM FHWA-1273 ................................................................................................................................................................................... 97
GOVERNING SPECIFICATIONS AND SPECIAL PROVISIONS ..................................................................................................................... 111

INVITATION TO BID
Notice is hereby given that the City of Harlingen, Texas will receive competitive, sealed bids for:
Bid No. 2026-05 Harlingen Smart Corridors Project
CSJ: 0921-06-401
Bid/Contract Documents, including Drawings and Technical Specifications may be obtained at the Purchasing
Office, 404 South 54th, Harlingen, Texas 78550 during regular business hours or may be emailed upon request
to mleal@myharlingen.us.
Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026 at the Purchasing Office,
404 S. 54th St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday,
May 27, 2026, at City Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted
by Wednesday, May 20, 2026. Inquiries after this date will not receive a response.
A bid bond in the amount equal to five percent (5%) of the bid issued by an acceptable surety shall be submitted
with each bid. A certified check or bank draft payable to the City of Harlingen or negotiable U.S. government
Bonds (as par value) may be submitted in lieu of the Bid Bond.
Attention is called to the fact that not less than the federally determined prevailing (Davis-Bacon and related
Acts) wage rate, as issued by Department of Labor and contained in the contract documents, must be paid on
this project. In addition, the successful bidder must ensure that employees and applicants for employment are
not discriminated against because of race, color, religion, sex, national origin, sexual orientation, gender identity,
or any other classification protected under the law. All first-tier contractors are required to have or obtain an
Employer Identification Number (EIN), a DUNS number, and to register with the System for Award Management
(SAM). Contractors & subcontractors will be required to comply with the provisions of the E-Verify
Federal Contractor Rule.
The City of Harlingen reserves the right to reject any or all bids or to waive any formalities or informalities in the
bidding and to award the contract to the Bidder which it considers has submitted the best and most advantageous
bid. Bids may be held by the City of Harlingen for a period not to exceed ninety (90) calendar days from the
date of the bid opening. These days shall be utilized for the purpose of reviewing the bids and investigating the
Bidders qualifications prior to the contract award. All contractors/subcontractors that are debarred, suspended
or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any
activity in part or in full under this project. The City of Harlingen is an Affirmative Action and Equal Opportunity
Employer. Small (SBE), minority (MBE), and women-owned businesses (WBE) are encouraged to submit bids
for this project.
Eligible bidders on this project must be prequalified through TxDOT. Refer to TxDOT's website for
prequalification requirements. Assure prequalification application is submitted to TxDOT at least ten
(10) business days before bid opening.
This project is financed in part by Federal funds. A 0% DBE goal has been established for this project
in accordance with 49 CFR Part 26. Notice of Requirement for Affirmative Action to Ensure Equal
Opportunity (Executive Order 11246, as amended).
We request that you read carefully the Instructions to Bidders that are enclosed. For further information please
contact the Purchasing Department at (956) 216-5316.
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INSTRUCTIONS TO BIDDERS
1.0 THE BID:
Competitive formal bids will be received for:
Bid No. 2026-05 Harlingen Smart Corridors Project
Sealed bids must be submitted on or before 2:00 p.m., Wednesday, May 27, 2026 at the Purchasing Office,
404 S. 54th St., Harlingen, Texas 78550. Bids will be publicly opened and read aloud at 2:30 p.m., Wednesday,
May 27, 2026, at City Hall located at 118 E. Tyler Avenue, Harlingen, TX 78550. All inquiries shall be submitted
by Wednesday, May 20, 2026. Inquiries after this date will not receive a response.
2.0 BIDDERS RESPONSIBILITIES:
Bids must be submitted on the attached "Bid Form". All the requested information blanks must be filled in clearly
and completely to avoid possible disqualification of the bid submitted.
The bid price quoted must include all items requested and remain firm until payment. Price shall include all
incidentals required to complete the project. No partial bids will be accepted.
All bids submitted must include the following items: BID PROPOSAL (pp. 26-28), BID FORM (p. 29), BID
SCHEDULE (pp. 32-33), and BID DEPOSIT, in the form of a BID BOND (pp. 30-31), CERTIFIED CHECK, OR
CASHIER'S CHECK for the amount of five percent (5%) of the total bid price quoted, payable to the City of
Harlingen. All bids must also include a completed Statement of Bidder's Qualifications (p. 35), Bid Reference
Form (p. 36), Conflict of Interest Questionnaire Form (p. 37), Certification Regarding Lobbying for Contracts,
Grants, Loans, and Cooperative Agreements (p. 39), Disclosure of Lobbying Activities (p. 40).
FAILURE TO COMPLY WITH BID REQUIREMENTS MAY DISQUALIFY BIDDER.
3.0 EXCEPTIONS OR CHANGES:
No bid may be changed after the bid date, although any bid may be withdrawn and resubmitted before that date. Any
bids received after the bid date and time specified, in the bid packet will be returned unopened.
No changes or alterations will be allowed to the bidder instructions and specifications unless specifically changed by
an addendum, sent out to all vendors from the Purchasing Department and no changes will be made within three (3)
days of the bid opening date.
4.0 THE CITY'S RESERVATIONS:
The City reserves the right to hold all bids for a period of ninety (90) days without taking any action. If no action is
taken, all bids and bid deposits will be rejected and returned to their owners.
Those bid deposits submitted by the unsuccessful bidders will be returned with notification within ten (10) days of
award of bid. The bid deposit of the successful bidder will then be held by the City and released within ten (10) days
of approval and execution of contract.
The City of Harlingen reserves the right to reject any or all bids, to waive defects and formalities in such bids, and to
award the contract to the bidder which it considers has submitted the best and most advantageous bid. In the event
that there is a conflict in the statement of a price within the bid, the Owner reserves the right to select the amount most
advantageous to the Owner.
The Owner also reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the
best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the
Bidder is unqualified or of doubtful financial ability or the Bidder's safety record is unsatisfactory in the
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owner's opinion or if the owner has had problems with the bidder's performance on prior contracts which, in
the Owner's opinion, makes the bidder unsatisfactory.
The contract must be awarded to the lowest responsible bidder or to the bidder who provides goods or services
at the best value for the municipality.
In determining the best value for the municipality, the municipality may consider:
(1) the purchase price;
(2) the reputation of the bidder and of the bidder's goods or services;
(3) the quality of the bidder's goods or services;
(4) the extent to which the goods or services meet the municipality's needs;
(5) the bidder's past relationship with the municipality;
(6) the impact on the ability of the municipality to comply with laws and rules relating to contracting with
historically underutilized businesses and non-profit organizations employing persons with disabilities;
(7) the total long-term cost to the municipality to acquire the bidder's goods or services; and
(8) any relevant criteria specifically listed in the request for bids or proposals.
5.0 SUBMITTING OF BID:
Respondents shall submit five (5) copies of their response, one (1) original marked "ORIGINAL," and four (4)
copies marked "COPY" individually. Bids must be delivered or mailed to the Procurement Supervisor, 404 S.
54th St., Harlingen, TX 78550 in a sealed envelope on or before the bid opening date and time.
Sealed Bids Must Be Marked Clearly On The Bottom Left Corner:
SEALED BID:
Bid No.: 2026-05
Project Name: Harlingen Smart Corridors Project
Due Date & Time: 2:00 p.m., Wednesday, May 27, 2026
Opening Date & Time: 2:30 p.m., Wednesday, May 27, 2026
6.0 MINIMUM REQUIREMENTS:
These are the minimum requirements that will be acceptable to the City of Harlingen. Any bid that does not meet the
minimum requirements specified will be rejected. Bidders on this project must be prequalified through TxDOT.
Refer to TxDOT's website for prequalification requirements. Assure prequalification documents are submitted to
TxDOT at least 10 days before bid opening. Comply with all technical prequalification requirements in the bid
documents.
7.0 SPECIAL NOTE TO BIDDER:
Whenever an article or material is defined by describing a proprietary product or by using the name of a
manufacturer, the term "or equal," if not inserted shall be implied. The specified article or material shall be
understood as descriptive, not restrictive; it is intended to indicate type and quality desired. THE CITY OF
HARLINGEN RESERVES THE RIGHT TO JUDGE THE QUALITY OF ANY SUBSTITUTION. Bids on brand of
like nature and quality will be considered. If bidding on other than referenced specifications, bid must show
manufacturer, brand, model, etc., of article covered.
8.0 CONFLICT OF INTEREST QUESTIONNAIRE:
Chapter 176 of the Texas Local Government Code requires entities seeking to contract and/or contracting with
local government entities, such as cities, for the sale of goods or services, and their agents, to complete, sign
and file a Conflict of Interest Questionnaire (Form CIQ) with the City of Harlingen. If the bidder or a principal of
the bidder has a business relationship with the City or with a City Official, the name of the City contact or City
Official must be disclosed on the enclosed CIQ Form. If the bidder of a principal of the bidder has no business
relationship with the City or a City Official, write/type in "none in the form and write/type in the name of the bidder
and person acting for the bidder and sign the CIQ Form. A blank CIQ Form is enclosed and should be completed,
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signed and submitted with your bid. If you are not sure how to fill in the CIQ Form, contact your attorney for
advice.
*A sample CIQ Form, to be used ONLY if there is NO business relationship with the City or with a City Official,
is included in this bid packet, see page 41.
9.0 CERTIFICATE OF INTERESTED PARTIES (FORM 1295):
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government
Code. The law states that a governmental entity or state agency may not enter into certain contracts with a
business entity unless the business entity submits a disclosure of interested parties to the governmental entity
or state agency at the time the business entity submits the signed contract to the governmental entity or state
agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an
action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value
of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.
The Texas Ethics Commission was required to adopt rules necessary to implement that law, prescribe the
disclosure of interested parties form, and post a copy of the form on the commission's website. The commission
adopted the Certificate of Interested Parties form (Form 1295) on October 5, 2015. The commission also adopted
new rules (Chapter 46) on November 30, 2015, to implement the law. The commission does not have any
additional authority to enforce or interpret House Bill 1295.
Filing Process:
Staring on January 1, 2016, the commission will make available on its website a new filing application that must
be used to file Form 1295. A business entity must use the application to enter the required information on Form
1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique
certification number. An authorized agent of the business entity must sign the printed copy of the form and have
the form notarized. The completed Form 1295 with the certification of filing must be filed with the governmental
body or state agency with which the business entity is entering into the contract.
Additional Information: https://www.ethics.state.tx.us/filinginfo/1295/
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BIDDERS INFORMATION
1. Use of Separate Bid Forms
These Contract Documents include a complete set of bid and contract forms, which are for the convenience of
the bidders and are not, to be detached from the contract document, completed or executed. Separate bid
forms are provided for your use.
2. Interpretations or Addenda
No oral interpretations will be made to any bidder. Each request for an interpretation shall be made in writing to
the locality or ENGINEER no less than seven (7) days prior to the bid opening. Each interpretation made will be
in the form of an Addendum to the contract documents and will be distributed to all parties holding contract
documents no less than three (3) days prior to the bid opening. It is, however, the bidder's responsibility to make
inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders
shall be bound by such addenda, whether or not received by the bidders.
3. Inspection of Site
Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions there
and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the
performance of the contract. The bidder should thoroughly examine and familiarize himself with the drawings,
technical specifications and all other contract documents. The contractor by the execution of the contract shall
in no way be relieved of any obligation under it due to his failure to receive or examine any form or legal document
or to visit the site or acquaint himself with the conditions there existing. The City will be justified in rejecting any
claim based on lack of inspection of the site prior to the bid.
4. Alternate bid items.
No alternate bids or bid items will be considered unless they are specifically requested by the technical
specifications.
5. Bids
a. All bids must be submitted on the forms provided and are subject to all requirements of the
Contract Documents, including the Drawings and Technical Specifications.
b. All bids must be regular in every respect and no interlineations; excisions or special conditions
may be made or included by the bidder.
c. Bid documents, including the bid, the bid bond, and the statement of bidders' qualifications, shall
be sealed in an envelope and clearly labeled with the words "Bid Documents", the project number,
name of bidder and the date and time of bid opening.
d. The City (Grant Recipient) may consider as irregular any bid on which there is an alteration of or
departure from the bid form and, at its option, may reject any irregular bid.
e. If a contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best
bid and the selected alternate bid items, if any. The contract will require the completion of the
work in accordance with the contract documents.
6. Bid Modification Prior to Bid Opening
a. Any bidder may modify his bid by telegraphic communication at any time prior to the scheduled
closing time for receipt of bids, provided such telegraphic communication is received by the City
prior to the closing time, and provided further, the City is satisfied that a written confirmation of
the telegraphic modification over the signature of the bidder was mailed prior to the closing time.
The telegraphic communication should not reveal the bid price but should provide the addition,
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subtractions or other modifications so that the final prices or terms will not be known by the City
until the sealed bid is open. If written confirmation is not received within two (2) days from the
closing time, no consideration will be given to the telegraphic modification.
b. Likewise, any bidder may modify a bid by submitting a supplemental bid in person prior to the
scheduled closing time for receipt of bids. Such supplemental bid should mention only additions
or subtractions to the original bid so as to not reveal the final prices or terms to the City until the
sealed bid is open.
7. Bid Bond
a. A bid bond in the amount of 5% of the bid issued by a surety listed on the U.S. Department of
Treasury's Listing of Approved Sureties (Department Circular 570) and authorized to operate in
the State of Texas by the Texas Department of Insurance shall be submitted with each bid. A
certified check or bank draft payable to the City or negotiable U.S. Government Bonds (at par
value) may be submitted in lieu of the bid bond.
b. The bid bond or its comparable submitted by the unsuccessful bidders will be returned with
notification within ten (10) days of award of bid. The bid bond or its comparable submitted by the
successful bidder will then be held by the City and released within ten (10) days of approval and
execution of contract.
8. Statement of Bidders Qualifications
Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications. The
City shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform
his obligations under the contract, and the bidder shall furnish the City all such information and data for this
purpose as it may request. The right is reserved to reject any bid where an investigation of the available data
does not satisfy the locality that the bidder is qualified to carry out properly the terms of the contract.
9. Unit Price
The Unit Price for each of the several items in the bid shall include its pro rata share of overhead so that the sum
of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total
bid. Any bid not conforming to this requirement may be rejected as informal. Special attention is drawn to this
condition, as the unit prices will be used to determine the amount of any change orders resulting from an increase
or decrease in quantities.
10. Corrections
Erasures or other corrections in the bid must be noted over the signature of the bidder.
11. Time for Receiving Bids
Bids received prior to the advertised hour of opening shall be securely sealed. The officer appointed to open the
bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except
that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is
completed, and it is shown to the satisfaction of the locality that the late arrival of the bid was solely due to delay
in the mail for which the bidder was not responsible, such bid will be received and considered.
12. Opening of Bids
The City shall, at the time and place fixed for the opening of bids, open each bid and publicly read it aloud,
irrespective of any irregularities therein. Bidders and other interested individuals may be present.
13. Withdrawal of Bids
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