Bid 10015707 Glass and Glazing Services

Bid number 10015707 Glass and Glazing Services
Invitation for Bid
16th Judicial Circuit of Missouri
Family Court Division
625 E. 26TH Street
Kansas City, Missouri 64108
Glass and Glazing Services
Bid Number: 10015707
Bid issued by: Neil Struchtemeyer, CPPB Bid issue date: Wednesday, July 22, 2026
Title: Senior Purchasing Agent Phone number: (816) 435-4780
The purpose of this bid is to seek competition among competitors and to award a term and supply contract for Glass and
Glazing Services between Jackson County Family Court, herein referred to as the ("Family Court") and the undersigned,
herein referred to as the ("Contractor"), collectively referred to as the "parties". The term "offer" as used herein refers to the
contractor's offer made in response to this Invitation for Bid, herein referred to as the ("IFB").
This IFB, upon award will become known as Bid Contract Number 4800572626 between the Family Court and the
Contractor, collectively referred to as the "parties".
The Bid Contract shall be in accordance with the terms, conditions and specifications set forth in this solicitation and the
parties agree as follows in consideration of the mutual covenants contained herein.
Bid Closes: Tuesday, August 11, 2026 @ 10 a.m. CDT
Bids must be submitted prior to the closing date and time to be eligible for consideration. Bids will
be publicly opened and read at 10:05 a.m. Local Time (Central). Bids received after the deadline
designated shall not be considered.
Contract Term: September 1, 2026 through August 31, 2029
Contract Renewal: Possible three (3) one-year periods at the discretion of the Family Court
For all questions regarding this Invitation for Bid, herein referred to as an ("IFB") contact via e-mail to
Neil.Struchtemeyer@courts.mo.gov. All questions must be submitted by the close of business on Friday, February 20, 2026.
From the date this IFB is issued until an award is made, absolutely no communication with department staff is allowed!
If communication is required between potential contractors and individuals employed by the Family Court regarding this IFB
it is restricted to written communication with the Senior Purchasing Agent.
Timeline Schedule:
IFB Issue Date Wednesday, July 22, 2026
IFB Due Date Tuesday, August 11, 2026 @ 10 a.m. CDT
Bid Evaluation August 11 through August 18, 2026
Projected Award Date Monday, August 24, 2026 or before
Contract Term September 1, 2026 through August 31, 2029 with 3 possible one-year terms
Note: This timeline may change if needed, but the Family Court will make every effort to stay within this schedule.
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
Instructions to Bidders: The Bidder shall comply with all the terms and conditions contained herein which are hereby
made part of this contract. The submission of a Bid shall be considered as prima facie evidence that the Bidder has
familiarized themselves with and understands the conditions under which this Contract will be awarded, performed and
administered. No Letter or stipulation submitted with a Bid shall alter the terms of this Contract.
Preparation of Bids: The bid shall be legibly printed in ink or typed. The bid shall be legally signed and shall include the
complete address of the bidder. If a price already entered is to be altered, it shall be crossed out and initialed in ink by the
bidder.
The 16th Judicial Circuit of Missouri, Family Court Division is exempt from Federal Tax (Exemption Number 43-91-0217K)
and Missouri State Sales Tax Exempt Sec. 39 [10] Article 3, Missouri Constitution; Missouri Tax I.D. 12495671, and such
taxes shall not be included in bid prices. A Sales and Use Tax Exemption letter will be provided upon request.
All bids must be signed by an individual authorized to bind the bidder. The individual signing certifies, under penalty of
perjury, that he or she has legal authorization to bind the bidder. By signing the Offer to Contract/Signature Page, bidder
certifies: The submission of the offer did not involve collusion or other anti-competitive practices. The bidder has not given,
offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity,
special discount, trip, favor, or service to a public servant in connection with the submitted offer.
Unless otherwise stated by the bidder, the bid shall be considered as being in accordance with Family Court's applicable
standard specifications, and any special specifications outlined in the bid document.
Any delivery being made shall be F.O.B. Destination (the Family Court's delivered location specified herein) and all Freight
and applicable Fuel Surcharges shall be included in bid prices.
A responsive bid shall substantially conform to the requirements of this Invitation for Bid and/or specifications contained
herein. Bidders who substitute any other terms, conditions, specifications and/or requirements or who qualify their bids in
such a manner as to nullify or limit their liability to the contracting entity shall have their bids deemed non-responsive. Also,
bids containing any clause that would limit contracting authority shall be considered non-responsive. Examples of non-
responsive bids include but shall not be limited to: a) bids that fail to conform to required delivery schedules as set forth in
the bid request; b) bids with prices qualified in such a manner that the bid price cannot be determined, such as with vague
wording that may include "price in effect at the time of delivery," and c) bids made contingent upon award of other bids
currently under consideration.
Bid Submission: Bid submittal pages marked as "Return Page" shall be submitted to the below address or via email to
Neil.Struchtemeyer@courts.mo.gov until date and time specified herein. Bids will be publicly opened, read, reviewed and
tabulated by the senior purchasing agent at 10:05 a.m. CDT. Bids received after 10 a.m. CDT on Thursday, July 9, 2026
shall not be considered.
Submit by mail or messenger to the following address:
Jackson County Family Court
Purchasing Department
625 E. 26th Street
Kansas City, Missouri 64108
If not submitting a bid, please complete and send the Statement of No Bid to Neil.Struchtemeyer@courts.mo.gov.
Bids will be accepted at the above address until date and time specified above, and will be publicly opened and read aloud
at 10:05 a.m. Local Time (Central). Bids received after the deadline designated shall not be considered.
All bids shall be tightly sealed in an envelope and plainly marked with the Invitation for Bid number, due date, and the
bidder's name and address.
Telephone or faxed bids will not be accepted!
By submitting a bid response, you offer to enter into the proposed contract and your offer is not revocable for ninety (90)
days following the response deadline indicated herein.
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
All bids submitted in response to this invitation for bid shall become the property of the Family Court and will be a matter of
public record available for review.
Bids may be withdrawn in person by a bidder or authorized representative, provided their identity is made known and a
receipt is signed for the bid, but only if the withdrawal is made prior to the time set for receipt of bids. Bids are an irrevocable
offer and may not be withdrawn within 90 days after opening date.
Contractors are invited to be present at the opening of bids. After the official opening of bids, the amount of time necessary
for bid evaluation may vary and is determined solely by the Senior Purchasing Agent. Normally a period of not less than
one week is necessary. Following the bid evaluation, all bids submitted are available for public review.
Bid Evaluation/Contract Award
In awarding the contract; the bid award will be based on the most responsive and responsible bidder offering the best
perceived pricing as deemed by the Family Court. (The court reserves the right to make award to a minimum of two
contractors).
To be considered for award, bidder must at least: have the ability to obtain adequate financial resources, be able to comply
with required or proposed delivery schedule, have a satisfactory record of performance; have a satisfactory record of
integrity and ethics, and be otherwise qualified and eligible to receive award.
Family Court Purchasing reserves the right to reject all or parts of bids, to waive technical defects in bids, and to select the
bid(s) deemed most advantageous to the Family Court. The Family Court shall consider bids submitted on an "all or nothing"
basis only if the bid is clearly marked as such.
The contract award will be made no later than Monday, August 24, 2026 by means of an award letter.
Only awarded contractor will be notified. Bidders may e-mail Neil.Struchtemeyer@courts.mo.gov any time after Monday,
August 24, 2026 to get bid results.
Award Protest
Any protest concerning the award of a contract shall be decided by the Chief Financial Officer after consultation with Legal
Counsel. Protests shall be in writing to the Office of the Purchasing Department and shall be filed within three (3) business
days of final approval and acceptance of the bid by the Purchasing Department. The written protest shall include the name
and address of the protestor, the bid number, a statement of the specific reasons for the protest and supporting exhibits. A
protest is considered filed when all requested information is received by the Office of the Purchasing Department along with
the required cashier's check or bond. The Budget and Fiscal Operations Officer will respond to the written protest within
fourteen (14) days. The Budget and Fiscal Operations Officer's decision relative to the protest shall be final, no further
appeals will be recognized.
Upon receipt of a protest the Family Court may, but is not required to, delay its award of said contract. The protesting bidder
is required to submit a bond by cashier's check.
The submission of the cashier's check will be as follows: 1% Percent of the value of the solicitation, but in no case less
than five hundred dollars ($500.00) or to exceed five thousand dollars. This bond shall be a US postal service money order
or a certified cashier's check made payable to the Jackson County Family Court. Money will be refunded to the submitting
vendor only if the protest is found to be in their favor.
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
Statement of No Bid
We, the undersigned, have declined to submit a bid in response to this Invitation for Bid for the following
reason(s):
Specifications too "tight", i.e., geared toward one brand or supplier.
Insufficient time to respond to the bid.
We do not offer this product or service.
Our schedule would not permit us to perform.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are not clear (explain in Remarks below).
We are unable to meet insurance requirements.
Remove us from your list for this commodity or service.
Other (explain).
Remarks
Company Name:
Signature:
Telephone:
Date:
Note: If you are not submitting a bid, please e-mail this "Statement of No Bid" form to
Neil.Struchtemeyer@courts.mo.gov, otherwise disregard and submit the required
submittal pages, marked "Return Page" by e-mail, mail, or messenger.
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
1.0 Intention
1.1 This document, upon award, shall constitute a term and supply contract between Jackson County Family
Court, herein referred to as the ("Family Court") and the undersigned, herein referred to as the ("Contractor"),
collectively referred to as the "parties" for Glass and Glazing Services. This IFB, upon award will become known
as Bid Contract Number 4800572626 between the Family Court and the Contractor, collectively referred to as
the "parties".
1.1.1 The contract shall be in accordance with the terms, conditions and specifications set forth in this
solicitation and the parties agree as follows in consideration of the mutual covenants contained herein.
1.1.2 The contractor's bid response and acceptance by the Family Court upon issuance of an award
letter shall constitute a binding agreement for the Glass and Glazing Services, thus eliminating the need
for a formal signed contract between the parties.
1.2 This contract will commence on September 1, 2026 and end on August 31, 2029 with three (3) one-year
renewal options and shall be an open account (charge account) and billed per instructions specified in Section
22.0 Invoices/Billing. As required, the Family Court Purchasing Department shall issue a purchase order as
authorization to proceed with work and as a means to encumber funds and all invoices shall be paid against/from
said purchase order. No Services shall be authorized without a purchase order or invoices paid without an
authorized purchase order number.
2.0 Scope of service
2.1 Under this contract; the contractor shall provide all labor, tools, equipment, parts, materials and
supervision necessary in order to provide any Family Court facility located within Jackson County, Missouri with
Glass and Glazing Services on an as needed basis. All work shall comply with City and/or County regulations
and the most current Uniform Building Code. Except in emergency situations, all services provided shall
require a quote.
2.1.1 The glass and glazing services shall include; but may not be limited to providing tempered safety
glass, Lexan, plexi-glass, etc. Possible repair or installation of glass doors, lights and transoms. Possible
repair or installation of glass panels, walls and partitions. The repair and installation of glass windows.
Possible repair or installation of glass furniture tops (i.e. desks, credenzas, etc.). Possible repair or
installation of glass mirrors.
2.2 The Family Court reserves the right to bid or quote out projects considered New Installations or Major
Repairs over $25,000.00. When going out for bid, the Family Court reserves the right to use any scope of work
and/or specifications obtained from contractor. New Installations or Major Repairs may fall under the Missouri
Prevailing Wage Law pursuant to section 290.250, RSMO as defined in section 3.0.
3.0 Prevailing wage
Labor for glass repairs and new installations shall be at the current Prevailing Wage Rate of Wages for
Workmen as defined by Section 290.262 RSMo 2000, the Division of Labor Standards, State of Missouri if total
contract value is $75,000 or more.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
4.0 Occupational safety and health administration (OSHA)
4.1 The contractor or any subcontractor and their employees, while on Family Court property, shall comply
with the Occupational Safety and Health Act of 1970 (OSHA), latest version.
4.1.1 As of August 28, 2009; pursuant to the Missouri Revised Statutes [Chapter 292] Health and Safety
of Employees {Section 292.675, paragraph 2} "Any person signing a contract to work on the construction
of public works for any public body shall provide a ten-hour Occupational Safety and Health Administration
(OSHA) construction safety program for their on-site employees which includes a course in construction
safety and health approved by OSHA or a similar program approved by the department which is at least
as stringent as an approved OSHA program.
4.1.2 Any employee of the contractor or subcontractor doing work at the Family Court MUST be able
to provide the OSHA 10 Hour Card upon request of the Facilities Manager or Senior Purchasing Agent.
Failure to provide the card will be grounds for the employee of the contractor or subcontractor to be asked
to leave the premises.
4.2 The contractor will forfeit a penalty to the 16th Judicial Circuit Court of Jackson County, Missouri - Family
Court Division in the amount of $2,500 plus an additional $100 for each worker employed by the contractor or
subcontractor, for each calendar day, or portion thereof, such worker is employed without the required training.
(See section 292.675 RSMo).
4.3 All materials, parts, equipment, labor and/or service shall comply with applicable OSHA regulations in
effect at the time materials, parts or equipment are shipped and/or labor or the service is performed.
5.0 E-verify
5.1 Formerly the Basic Pilot/Employment Eligibility Verification Program is an online system operated jointly
by the Department of Homeland Security and the Social Security Administration (SSA). In compliance with
Missouri HB 1549, effective January 1, 2009 and pursuant to the State of Missouri's RSMO 285.530 (1), No
business entity or employer shall knowingly employ, hire for employment, or continue to employ an unauthorized
alien to perform work within the state of Missouri.
5.2 The contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and
participation in a federal work authorization program with respect to the employees working in connection with
the contracted services. Every such business entity shall sign an affidavit that it does not knowingly employ any
person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
5.3 If Family Court determines that the contractor employs any persons not eligible to work in the United
States, the contractor shall be in breach of contract and the Family Court may lawfully cancel the contract and
suspend or debar the contractor from doing any future business with the Family Court.
6.0 Licenses and permits
6.1 The successful contractor must provide a copy of a current Missouri State Business License to the Family
Court Purchasing Department within 10 business days after receiving the Notification of Award Letter. The copy
of the Missouri State Business License must be received prior to the commencement of any work under this
contract.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
6.2 The contractor shall be responsible for securing all licenses and permits required by cities (Kansas City,
Independence, or Lee's Summit) where work would be taking place.
7.0 Pricing structure
7.1 The labor rates submitted shall be firm and fixed for the duration of each year of this contract as defined
in the following sections. All submitted labor rates shall include, but is not limited to; labor, supervision,
equipment, fuel, oil, incidentals, company's profit margin and related items necessary to complete the work in
accordance with the scope of service and provisions as contained herein. All fuel surcharges shall be the
responsibility of the contractor.
7.2 The Jackson County Family Court carries the Federal Tax Exemption Number 43-91-0217K and is
exempt from city/state sales tax under Section 144.062, RSMo (Missouri Tax I.D. 12495671), and such taxes
shall not be included in bid prices. A Missouri Sales and Use Tax Exemption letter and Missouri Project
Exemption Certificate will be provided upon request.
7.3 Contractor shall offer a % discount off the Manufacturer's list price for parts, materials, equipment
or supplies and must supply to the court their suppliers invoice showing the discount for any parts, equipment,
materials, and supplies purchased/leased in support of any particular work or service performed under this
contract.
7.4 The undersigned contractor hereby proposes to perform all work as outlined in the scope of service as
necessary and incidental to the completion of the Glass and Glazing Services as follows:
Hourly rates for contracted year from September 1, 2026 through August 31, 2027 (These rates should reflect
union wages).
Regular Time Overtime Weekends/Holidays
Item Labor Description
"Hourly rate" "Hourly rate" "Hourly rate"
001 Foreman with truck
002
Journeyman Glazier
with truck
003
Additional
Journeyman Glazier
004 Skilled Laborer
005
Lift with operator, shall
include mobilization
0006
Combined hourly
labor rates
Average of the
combined hourly
labor rates, i.e. the
combined hourly labor
0007 $_________________ $_________________ $_________________
rates (item 0006)
divided by 5 equals
average hourly labor
rate.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
7.5 For the contracted years from September 1, 2027 through August 31, 2032 - The contractor may increase
the hourly rate (regular, overtime, weekend & holiday) at the following percentage increase % that
would apply to each contracted year. [If, however; the union negotiation authorizes a higher wage increase that
wouldn't be covered under the percentage increase listed, the contractor may ask the Family Court for a higher
percentage increase for that particular contracted year]. The percentage discount off manufacturer's list price
for parts, materials, equipment or supplies shall not change during the term of the agreement.
8.0 Working hours: The normal working hours on this contract will be from 7:30 a.m. to 4:30 p.m. Monday
through Friday. If it becomes necessary for the contractor to perform certain tasks or parts of tasks during Family
Court non-working hours or on weekends or holidays, the contractor shall make necessary arrangements with
the Facilities Services Manager. The contractor's employees must have proper identification in their possession.
This will insure proper ingress and egress to and from the site at which they are required to work.
9.0 Call-backs: Any call-backs related to the scope of service as stated in section 2.0 is at the contractor's
sole expense [vandalism or "acts of god" not caused by negligence of contract shall be excluded]. However, if
the Family Court should require, at any time, examinations, minor repairs, or adjustments not covered in section
2.0, the contractor may bill per the hourly rate as defined in section 7.0 Pricing structure of this IFB.
10.0 Service calls
10.1 The assigned Family Court designee shall place a service call and report the problem(s) and location(s).
A confirmation of response time shall be conveyed to the assigned Family Court designee per section 11.0.
Upon arrival to location, the contractor's responding employee will check-in with Family Court designee and
evaluate the problem called in for service/repair.
10.2 The contractor shall not perform more than fifteen hundred dollars ($1,500.00) of non-emergency work,
including labor and materials, for a given job without a written estimate and obtaining approval from the
designated Family Court representative.
11.0 Response time
11.1 The contractor shall be available for service seven days a week, twenty-four hours a day as the court
operates during these times.
11.2 Some work under this contract may be of an emergency nature. The contractor shall verbally confirm the
initial request for emergency service within one (1) hour of notification and shall have a qualified glazier on the
job site within two (2) hours of the original notification. In the event repairs cannot be completed within the initial
response, the contractor shall make every effort to provide limited repair to allow for effective functioning of the
system until complete restoration can be made.
11.3 Requests for non-emergency service shall have a response time within twenty-four (24) hours from
notification.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10015707 Glass and Glazing Services
12.0 Workmanship
12.1 The contractor shall provide a complete, workmanlike, well executed job in accordance with the scope of
service and provisions contained herein.
12.2 If the work and/or services are not acceptable, the contractor will be called in to review and correct all
problem areas without additional costs to the Family Court.
12.3 Upon notification by the Facilities Services Manager, the contractor will affect repairs to deficient work
and/or services in accordance with a schedule jointly agreed upon.
13.0 Site cleanup: The contractor shall remove from premises and properly dispose of all waste material and
debris resulting from work. The contractor shall keep packaging, waste and debris picked up as work progresses.
The job site shall be left neat and clean.
14.0 Damage control: All buildings, appurtenances, and furnishings shall be protected by the contractor from
damage, which might be done or caused by work performed under this contract. Such damages to the foregoing
shall be repaired and/or replaced by approved methods so as to restore the damaged areas to their original pre-
damaged condition at the expense of the contractor.
15.0 Secure facility
15.1 The Family Justice Center and Hilltop Residential Center are Secure Facilities and the contractor must
take security measures at all times, especially when pertaining to tools. Notify the facility security office or shift
supervisor, immediately, if any tools or materials come up missing.
15.2 Due to the unique environment in which your employees will be working, it is important that you
understand and follow certain rules and procedures as you work in a juvenile detention facility.
15.2.1 Listed below are rules that you and your employees will be required to follow:
* All personnel entering the Detention Center are required to log-in and out on the Visitor's log. All
personnel MUST have a legal identification card with their picture on it.
* Workers should not have any contact with the youth. Do not talk to them, assist them in any way,
or give them anything.
* If workers see a youth pick up anything (tools, cords, wires, etc.) report the incident to their
supervisor who in turn should report the incident to a member of the Facility staff, immediately.
* If workers have any problems with youth, report this to their supervisor who in turn should report
it to the supervisor on duty.
* Make sure that all tools, parts, scrap materials, etc. are picked up and locked away, during breaks,
lunch and at the end of the day. Never leave anything unattended. The youth can and will use
any piece of material to try to escape or hurt another youth or staff.
* Only authorized employees are allowed on the work sites. Please do not bring family members
or friends to the work site, even on the weekend.
* Notify the facility security office or shift supervisor, immediately, if any tools or materials come up
missing.
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Jackson County Family Court
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Bid number 10015707 Glass and Glazing Services
* Pick up all trash, soda cans, candy wrappers, etc. and properly dispose of before leaving the site.
* Photographs of equipment may be taken as long as no youths are in the presence of camera.
15.3 Please take the time to go over these rules with all your employees. It is important that both you, your
employees and the resident youth remain properly protected at all times while in one of our facilities.
16.0 Parking: The contractor may only park or leave his equipment in areas designated by the Facilities
Services Manager.
17.0 Stop work: Work can be temporarily stopped in the field by the Facilities Services Manager because of
weather, safety violations, or other unforeseen circumstances. If the work stoppage is longer than, or is expected
to be longer than 48 hours, a written Stop Work Notice will be issued by the assigned purchasing agent.
18.0 Safety precautions
18.1 The contractor shall employ all necessary safety precautions to prevent injury to persons or damage to
Family Court property and/or equipment. If, at any time, the Facilities Services Manager determines that proper
safety measures are not being employed, the contractor will be stopped from working and may resume Work
only at such time as the condition is remedied to the satisfaction of the Facilities Services Manager.
18.1.1 Areas under construction shall be marked with temporary barricades, ribbon or other methods
necessary to provide safety warning to the public, Family Court staff and juvenile clients.
18.2 The Family Court facilities are occupied on a 24-hour, 7 day per week basis by the Family Court staff and
juvenile clients we serve and protect. Special care must be given to keeping hallways clean and clear of debris
generated by the contractor's operations.
19.0 Hazardous materials and chemicals: The contractor shall not use any materials or chemicals which
may be a physical or health hazard without receiving prior written approval from the Facilities Services Manager.
The contractor shall submit the Manufacturer's specifications, a "Safety Data Sheet" (SDS) and any required
Environmental Protection Agency (EPA) information on usage and handling to the Facilities Services Manager
prior to application.
20.0 Insurance
20.1 The contractor shall understand and agree that the Family Court cannot save and hold harmless and/or
indemnify the contractor or any subcontractor against any liability incurred or arising as a result of any activity
of the contractor or any subcontractor related to the contractor's or any subcontractor's performance under the
contract.
20.1.1 Therefore, the contractor must acquire and maintain during the life of the contract adequate
insurance in the form(s) and amount(s) with limits of not less than those set forth as follows in order to
protect the Family Court, its agencies, its employees, its clients, and the general public against any such
loss, damage and/or expense related to his/her performance under this contract. The insurance
coverage shall include general liability and appropriate commercial general liability. All insurance
coverage must be written by companies that have an A. M. Best's rating of "B+V" and are licensed and
approved by the State of Missouri to do business in Missouri.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."