Bid 3008-042926 Generator Install Fire Station 1

FINANCIAL SERVICES
Purchasing Division
REQUEST FOR BIDS
Fire Station 1 Generator Installation Project
March 31, 2026
Bid Due Date: Wednesday, April 29, 2026
and time: 1:00 PM
Bid Number: 3008-042926
Contract Number:
Mailing Address: P O Box 230
High Point NC 27261
Delivery Address: Warehouse/Purchasing
816 E Green Drive
High Point, NC 27260
Purchasing Contact: Libby Rush
E-mail: libby.rush@highpointnc.gov
Phone: 336-883-3220
Pre-Bid Conference: Tuesday, April 14th, 2026 10:00 AM
and time: 508 N Centennial St High Point
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER
TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING AS SOON AS
POSSIBLE.
Vendor Name: ___________________________________________________________________
Vendor Address: _________________________________________________________________
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form
All pages bound within this Bid Document are necessary parts thereof and Shall Not be
detached, taken apart and/or altered, or bid shall be considered non-responsive.
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
____________________________________________________________________________________________
Vendor Name (include d.b.a. information if applicable)
Entity Formation (check applicable): Corporation Limited Liability Company Partnership Sole Proprietorship
Limited Company Limited Partnership
Ownership Category (check applicable): Non-Minority African American Hispanic Asian American
Socially & Economically Disadvantaged Female American Indian
____________________________________________________________________________________________________________________
Principal Office Address (Per Secretary of State)
________________________________________________ ____________________________________ __________________________
City, State & Zip Email Address Telephone Number
_______________________________________________ ______________________________________________________________
Federal Tax ID #/Social Security # General Contractor License # (if applicable)
_____________________________________________________________ _________________________________________________
Print Name & Title of Person Signing on Behalf of Vendor Vendor's Authorized Signature
*By signing above the vendor acknowledges that terms and conditions and instructions associated with
this bid have been read and accepted.
*Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it
WILL BE REJECTED.
Late bids will NOT be accepted.
Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in
writing, effective upon receipt by the agency issuing this Invitation to Bid.
Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are
subject to the conditions and specifications herein, are invited for materials and equipment as described
herein.
Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change
or withdrawal.
Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no
Federal or North Carolina antitrust laws have been violated.
State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to vendors
invoice and will be paid to vendor at time of invoice payment.
Bidders shall sign this form along with this entire bound bid document on or before the above date
and time, to the City of High Point Purchasing Division, P O Box 230 (27261), 816 E Green Drive,
High Point, NC 27260

NOTICE TO BIDDERS
Sealed proposals will be received by the Purchasing Division of the City of High Point, North
Carolina, until 1:00 PM on Wednesday, April 29, 2026, located in the Municipal Operations
Center, Warehouse Building at 816 East Green Drive, High Point, NC, (Come through the
guard gate, go to the stop sign and make a left. The Warehouse is the last door on the right,
look for the dock and yellow chain and the Purchasing/Warehouse sign. Parking will be on
your left), This will not be a Public Bid Opening:
Bid 3008-042926
Fire Station 1 Generator Installation Project
Bids are invited for work as follows as well as all related miscellaneous work:
The City of High Point is seeking a qualified contractor to complete the installation of a
new standby generator (Model: SG175), scheduled for delivery in the spring of 2026. The
selected vendor will be responsible for the complete scope of work, ensuring all aspects of
the installation comply with current Building, Gas, Electrical, Manufacturing, and Fire
Codes, as well as any other Authorities Having Jurisdiction (AHJ).
All miscellaneous work related to the above. Quantities and major work items are more
thoroughly described herein.
A pre-bid conference will be held on Tuesday, April 14, 2026, at 10:00 AM at Fire Station 1
located at 508 North Centennial St, High Point, NC. City staff will be available to discuss the
project and answer pertinent questions, including MWBE requirements. All prospective bidders
are urged and cautioned to attend so as to prepare bids based upon a full understanding of project
specifications.
General contractors are notified that "An Act to regulate the Practice of General Contractors",
Section 87-1 through 15, ratified by the General Assembly of North Carolina, on March 10,
1925, and as subsequently amended will be observed in receiving and awarding general
contracts. Copies of the Contract Documents and Plans may be obtained from the City of High
Point.
The City reserves the right to reject any and all bids, as may in the judgment of the City, serve its
best interest and the City further reserves the right to waive irregularities and informalities in
any bid submitted.
In accordance with the Federal "Americans with Disabilities Act" (the Act), the City of High
Point will not discriminate against individuals, and will not do business with vendors who
discriminate against such individuals in violation of the Act.
Libby Rush
Senior Buyer

INSTRUCTIONS TO BIDDERS
1. Receipt and Opening of bids:
A. The City of High Point invites Bids on the form attached hereto, all blanks of which
must be appropriately filled in. (Do Not Complete Construction Agreement Section)
B. The City of High Point will receive Bids by the Purchasing Division at the Municipal
Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC
27261 until Time: 1:00 PM, Day: Wednesday, Date: April 29, 2026. This is not a
public opening.
2. Question and Response Period:
Questions concerning this bid are due in writing via email by:
April 20, 2026 by 12:00 PM to the attention of Libby Rush at
Libby.Rush@highpointnc.gov
An addendum to address questions will be issued on or before April 22, 2026
3. Bidding Requirements and Conditions:
A. The entire bid document must be submitted and placed in a sealed envelope and
addressed to the Buyer for the City of High Point. The envelope shall show the
name and address of the Bidder, the name of the contract for which the bid is being
submitted, the bid number, the contract number, and the time and date of the bid
opening in order to guard against premature opening.
B. All hand-carried bids may be delivered prior to the bid due date to the City of High
Point Purchasing Office located in the City Municipal Operations Center,
Warehouse Building at 816 E Green Drive, High Point, North Carolina prior to the
date and time scheduled for the bid opening as so advertised.
C. Bidders who mail their Proposal shall address them as follows.
Bid 3008-042926
Attn: Libby Rush
Fire Station 1 Generator Installation Project
City of High Point Purchasing Division
816 East Green Drive
High Point, North Carolina 27260
A mailed bid will be considered only if received prior to the date and time
scheduled for the bid opening as so advertised.
D. All pages bound within this Bid Document are necessary parts

thereof and shall not be detached, taken apart or altered.
E. The attachment of any additional terms and conditions by any
vendor or bidder is expressly rejected here and shall not be
incorporated into the bid. Attachment of any additional terms
and conditions may be grounds for rejection of the bid by the
City.
F. The City of High Point may consider any Bid not prepared and submitted in
accordance with the provisions herein nonresponsive.
4. Preparation of Bids:
A. Bids shall meet the following requirements:
1) The itemized proposal provided by the City (Yellow Pages) shall be used and
not taken apart or altered. The bid shall be submitted on the same proposal
forms that have been furnished to the bidder by the City.
2) All entries including signatures shall be written in black ink.
3) The Bidder shall submit a unit or lump sum price for each item listed in the
itemized proposal forms.
4) In case of lump sum items, the price shall be written in figures in the Amount
Bid column in the itemized proposal.
5) The total amount bid shall be written in figures in the proper place in the
itemized proposal. The total amount bid shall be determined by adding the
amounts bid for each item.
6) Changes in any entry shall be made by marking a single line through the
incorrect entry in black ink and making the correct entry adjacent thereto in
black ink. A representative of the Bidder shall initial the change in black ink.
7) The following forms shall be filled out and executed within the bound bid
document when the bid is submitted.
a. Bidder Information Form
b. Proposal/Bid Form (Tab-C, Yellow)
c. Minority Participation Form (Tab-D, Blue)
d. Addendum(s) must be acknowledged
e. Other: All Items in Tab-E
5. Power of Attorney:
The Attorney-in-fact who signs Bid Bonds or Contract Bonds must file with each Bond a
certified and effectively dated copy of their Power of Attorney.

6. Withdrawal of Bids:
No bid may be withdrawn for a period of sixty (60) days from the actual date of the bid
opening.
7. Award and Execution of Contract:
The contract will be awarded to the lowest responsible, responsive bidder meeting
specifications unless otherwise specified in the Project Special Provision section.
8. Rejection of Bids:
The City reserves the right to reject any and all Bids, as may in the judgment of the City,
serve its best interest, and the City further reserves the right to waive irregularities and
informalities in any Bid submitted.
9. Sales Tax:
State and County sales taxes shall NOT be included in the Bid prices on any materials to
be used in this contract. The Contractor will be reimbursed for sales taxes in addition to
the prices bid upon submission of a certified statement showing the materials purchased,
invoice number, name of vendor, dates of purchases, copy of invoices, and amount of tax
paid. The certified statement must be signed by a corporate officer and notarized. Forms
for applying for sales tax reimbursement will be provided to the Contractor by the City of
High Point.
Sales tax will be reimbursed only on items that are annexed to, affixed to, or in some
manner have become a part of the building or structure being erected, altered or repaired.
(Any products purchased internationally shall include sales tax since those taxes will not
be recoverable by the City.)
10. Accessibility:
The meeting facilities of the City of High Point are accessible to individuals with
disabilities. If special accommodations are required, call (336) 883-3298, TDD (336)
883-8517, or the North Carolina Relay System (TDD 1 (800) 735-2962).
11. Bid Results:
Bid Tabulations will be posted at https://www.highpointnc.gov/Bids.aspx.
Verbal requests for unofficial, apparent low Bidder results of open market Bid
information will be available once the award has been made for this bid. Bid results will
be posted on the City of High Point website at https://www.highpointnc.gov/Bids.aspx

CONSTRUCTION AGREEMENT
City of High Point Bid Number 3008-042926
Fire Station 1 Generator Installation Project
THIS AGREEMENT ("Agreement") is entered into as of the day of ,
____, by and between the CITY OF HIGH POINT, a North Carolina municipal corporation with
a principal place of business of 211 South Hamilton Street, High Point, North Carolina 27260
("City"), and _________________________________, a _________ corporation with a principal
place of business of __________________________________________________("Contractor").
The City and the Contractor, for the consideration stated herein, mutually agree as follows:
1. THE PROJECT. The Project is City of High Point Bid Number 3008-042926.
The Project is generally described as the Fire Station 1 Generator Installation Project.
2. THE CONTRACT DOCUMENTS. The Contract Documents are:
a. This Agreement.
b. Addendum Nos.____ through____ (if applicable)
c. The Project's Drawings/Plans. (Tab - A, P. 26) Green
d. The Project Special Provisions. (Tab - A) Green
e. The Construction Documents Project Manual. (Tab - A) Green
f. Modified EJCDC(R) C-700 Standard General Conditions of the Construction
Contract (the "EJCDC General Conditions"). (Tab - B, P. 27)
g. The Contractor's Itemized Proposal Form. (Tab - C, P. 28) Yellow
h. The Contractor's executed Payment Bond.
i. The Contractor's executed Performance Bond.
j. The City's Minority Business Enterprise, Woman Business Enterprise,
Disadvantaged Business Enterprise Outreach Plan and Guidelines.
(Tab - D, P. 35) Blue
k. City of High Point Construction Project Dispute Resolution Process.
l. Bid Documents executed by the Contractor. (Tab - E, P. 39)
3. THE WORK. The Work is defined in the Contract Documents. The Work also
includes all additional services reasonably implied or inferred from the Contract Documents or
customarily provided in the performance of work similar to that called for by the Contract
Documents.
4. CONTRACTOR'S PERFORMANCE OF THE WORK. The Contractor shall
perform the Work in a timely fashion in accordance with the requirements of the Contract
Documents. The Contractor shall be solely responsible for providing all labor and materials
necessary to perform the Work in a timely fashion.
5. CONTRACTOR'S COMPENSATION. The City will pay the Contractor the
lump sum of $____________ for final completion of the Work (the "Contract Price"). If a portion
of the Contract Price will be based upon unit prices for aspects of the Work performed by the
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Contractor, the City will pay the Contractor at the unit prices for these aspects of the Work set
forth in the Contractor's Itemized Proposal Form. When applicable, the unit prices set forth in the
Contractor's Itemized Proposal Form will govern the amounts paid to or deducted from the
Contractor for revisions in the Work.
6. PAYMENT BOND AND PERFORMANCE BOND. Prior to or at the time of
the execution of the Agreement, the Contractor will provide a payment bond and a performance
bond consistent with the statutory forms set forth in Chapter 44A of the North Carolina General
Statutes (see N.C. Gen. Stat. 44A-33) and the forms set forth in the Contract Documents. The
payment bond and the performance bond are required to ensure the Contractor's full and proper
performance of the Work and the Contractor's full and prompt payment of all subcontractors and
suppliers providing labor or materials relating to the Work. The surety on the payment bond and
the performance bond, by providing these bonds, agrees to be bound by the terms of the Agreement,
and agrees to perform any action and make any payment required under the Agreement that the
Contractor fails to perform or make. (NOT REQUIRED FOR THIS PROJECT)
7. REVISION OF QUANTITIES.
a. City's Revision of Quantities. If the Contractor is to be compensated under
the Agreement for any portion of the Work on a per unit basis for the total
quantities of items listed in the Contractor's Itemized Proposal Form fully
completed by the Contractor, the City, by providing written notice to the
Contractor, may increase or decrease quantities of items to be provided by
the Contractor under the Agreement by as much as fifty percent (50%) of
the total Contract Price. The quantities may be revised by the City by an
additional fifty percent (50%) with the Contractor's approval.
b. Compensation for Revised Quantities. The Contractor's compensation for
any revisions of contract quantities pursuant to this Paragraph will be at the
unit prices in the Contractor's Itemized Proposal Form.
c. Effect of Revised Quantities Upon Contract Completion Date. Any
extension of the Contract Completion Date (see Paragraph 9) relating to a
revision of quantities pursuant to this Paragraph will be agreed upon in
writing by the City and the Contractor. If no agreement is reached in this
regard between the City and the Contractor, the Contract Completion Date
will be revised on a proportional basis consistent with the revision to the
overall Contract Price arising from the revision in quantities.
8. ADDITIONAL CHANGES TO THE WORK.
a. Changes to the Work by the City. In addition to the potential revision of
contract quantities (see Paragraph 7), the City, by providing written notice
to the Contractor, may require other changes to the Work within the general
scope of the Work. The effect of such changes on the Contract Price and on
the Contract Completion Date shall be agreed upon by the parties or
equitably adjusted.
b. Changes to the Work Requested by the Contractor. The Contractor, by
providing written notice to the City, may request changes to the Work
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within the general scope of the Work, provided that such requested changes
do not negatively affect the quality or quantity of the Work. If the City
agrees to implement a change requested by the Contractor, the effect of the
change on the Contract Price or the Contract Completion Date will be agreed
upon by the parties and/or equitably adjusted.
9. THE CONTRACT COMPLETION DATE.
a. Time of the Essence. Time is of the essence in the full completion of the
Work and the final completion of the Work.
b. Days to Complete the Work. Does not apply to this contract but projects
must be completed by 90 calendar days of notice to proceed (if applicable).
c. The Contract Completion Date. The date by which the Contractor must
achieve final completion of the Work is "the Contract Completion Date."
d. Full Completion of the Work. The phrase "full completion of the Work"
means the point at which the City receives full beneficial use and occupancy
of the Work as reasonably determined by the Architect/Engineer.
e. Final Completion of the Work. The phrase "final completion of the Work"
means the point at which all aspects of the Work have been finally
completed.
10. LIQUIDATED DAMAGES.
a. Basis for and Amount of Liquidated Damages. A delay by the Contractor
in achieving final completion of the Work by the Contract Completion Date
will result in damages to the City, including, but not limited to, public
inconvenience, obstruction in traffic, interference with business, lost
revenue, and increased design professional, inspection, and administration
costs. In light of the difficulty of making a precise determination of such
damages, the City and the Contractor agree that the sum of Five Hundred
($500) per calendar day will be charged against the Contractor, not as a
penalty, but as liquidated damages, for each calendar day between the
Contract Completion Date and the date upon which Contractor achieves
final completion of the Work. This sum represents a reasonable estimate of
the amount of damages to potentially be suffered by the City each day if
final completion of the Work is not achieved by the Contract Completion
Date.
b. Accrual of Liquidated Damages. Liquidated damages will continue to
accrue until final completion of the Work is achieved, even if it becomes
necessary for the City without the Contractor's involvement to take actions
necessary to achieve final completion of the Work.
c. Reasonableness of Liquidated Damages. Contractor acknowledges that the
amount of liquidated damages set forth in this Paragraph is a reasonable
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projection of the damages to be suffered by the City in the event that final
completion of the Work is not achieved by the Contract Completion Date.
d. Contractor's Knowledge of Liquidated Damages Provision before Bid
Submission. Contractor further acknowledges that Contractor was aware of
and considered this liquidated damages provision and the need to achieve
final completion of the Work by the Contract Completion Date in preparing
and submitting its bid for the Work and in entering into the Agreement to
perform the Work.
11. EXTENSIONS OF THE CONTRACT COMPLETION DATE.
a. Basis for Extension Request. The Contractor may request extensions of the
Contract Completion Date based upon delays to the critical path of the Work
caused by events that could not have reasonably been anticipated by the
Contractor and which are totally beyond the Contractor's control.
i. The occurrence of a number of adverse weather days on a monthly
basis equal to the average number of adverse weather days for the
month at issue in the vicinity of the Work (based on no greater an
area than zip code) during the previous five (5) years as shown by
data accumulated by a nationally recognized weather monitoring
and recordkeeping service shall be reasonably anticipated by the
Contractor.
ii. Any adverse weather days claimed by the Contractor must be
beyond the number of reasonably anticipated weather days as set
forth above and must actually delay the critical path of the Work.
iii. The need to order materials, retain subcontractors, and take other
actions sufficiently in advance of when materials or subcontractors
are required to perform the Work in a timely fashion and to achieve
final completion of the Work by the Contract Completion Date shall
be reasonably anticipated by the Contractor.
b. Timing of Extension Request for Non-Weather-Related Reasons. Except
for weather-related requests, the Contractor must submit a request for an
extension of the Contract Completion Date in writing to the
Architect/Engineer within five (5) calendar days of the occurrence of the
event upon which the request for an extension is based.
c. Content of Extension Request for Non-Weather- Related Reasons. A written
notice from the Contractor seeking an extension of the Contract Completion
Date for a non-weather-related event must:
i. Identify the event at issue.
ii. Set forth the length of the extension of the Contract Completion
Date sought by the Contractor.
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