BID 2526-29 - FYE 2026 Robinson and Interstate Dr Concrete and Asphalt Pavement Addendum 2

SPECIFICATIONS
AND
CONTRACT DOCUMENTS
FOR THE
STREET MAINTENANCE BOND
FYE 2026 ROBINSON AND INTERSTATE DR
CONCRETE AND ASPHALT PAVEMENT
Contract No. - K-2625-146
Maintenance Bond No. - MB-2526-46
Performance Bond - B-2526-60
Statutory Bond - 2526-61
Project Agent Resolution - R-2526-111
Bid No. - 2526-29
CITY OF NORMAN
225 N. WEBSTER
NORMAN, OKLAHOMA 73069
(405) 366-5452

TABLE OF CONTENTS
SPECIFICATIONS
AND
CONTRACT DOCUMENTS
CONTRACT DOCUMENTS ........................................................................................................................... 1
NOTICE TO BIDDERS ................................................................................................................................... 3
INSTRUCTIONS TO BIDDERS ..................................................................................................................... 4
QUALIFICATION STATEMENT OF BIDDERS ........................................................................................ 6
QUALIFICATION STATEMENT OF BIDDER'S SURETY .................................................................... 10
BID PROPOSAL ............................................................................................................................................. 11
PAY ITEM NOTES ........................................................................................................................................ 14
GENERAL CONSTRUCTION NOTES ....................................................................................................... 16
SPECIAL PROVISIONS ................................................................................................................................ 22
BID AFFIDAVITS .......................................................................................................................................... 29
CERTIFICATE OF NONDISCRIMINATION ........................................................................................... 31
FALSE INFORMATION AFFIDAVIT ........................................................................................................ 32
CONTRACT .................................................................................................................................................... 33
CONTRACT AFFIDAVIT ............................................................................................................................. 37
MAINTENANCE BOND .................................................................................................................... 38
PERFORMANCE BOND ................................................................................................................... 41
STATUTORY BOND ........................................................................................................................... 44
AFFIDAVIT .............................................................................................................................................. 47
APPENDIX A .................................................................................................................................................. 51
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NOTICE TO BIDDERS
CITY OF NORMAN
INVITATION TO BID NUMBER 2526-29
FYE 2026 ROBINSON AND INTERSTATE DR CONCRETE AND ASPHALT PAVEMENT
Notice is hereby given that pursuant to an order by the CITY OF NORMAN (OWNER), a municipal
corporation, sealed bids will be received at the Office of the Purchasing Officer, 225 North Webster Avenue,
Norman, OK 73069, until 2:00 p.m., local time, Thursday, the 12th day of March, 2026, for and on behalf
of the CITY OF NORMAN, for furnishing all tools, material and labor, and performing the work necessary for
construction of the FYE 2026 ROBINSON AND INTERSTATE DR CONCRETE AND ASPHALT
PAVEMENT. Bids will be opened and read aloud at the Office of the Purchasing Officer, 225 North
Webster Avenue, Norman, OK 73069 at 2:00 p.m. No bids will be accepted after 2:00 p.m.
A non-mandatory Pre-bid Conference will be held on Thursday, February 26, 2026 from 10:00 a.m. to 10:30
a.m. at Conference Room B, located at 225 N. Webster Avenue, Norman, Oklahoma 73069. Questions related
to this contract will be answered up to 3:00 p.m. on Thursday, March 5, 2026. Bidders are expected to inspect
the sites of the work and to inform themselves regarding all local conditions. For information concerning the
proposed work, or the scheduled Pre-bid Conference, contact Matheus Dias, P.E., Capital Projects Engineer
for OWNER, at Matheus.Dias@normanok.gov.
The project consists of various maintenance and/or rehabilitation efforts in the repair of existing concrete to
include the rehabilitation of concrete pavement, efforts in the repair of existing asphalt streets to include
milling, deep patching, asphalt overlay, replacement of existing driving surface, repair and installation of traffic
markings and other miscellaneous items associated with the repair and rehabilitation at various locations in
Norman, Oklahoma.
Specifications and the other bidding documents may be obtained at the following location:
1. Engineering Division, Mr. Matheus Dias, P.E., 225 N. Webster Ave, Norman, OK 73069,
Matheus.Dias@normanok.gov
Bid information and specifications may be obtained from:
1. Office of the City Engineer located at 225 N. Webster Ave, Norman, Oklahoma.
2. City of Norman website: https://www.normanok.gov/businesses/bids-rfps-rfqs
Each Bid must be accompanied by an original executed Bidding Documents contained within the Contract
Documents and a Certified or Cashier's Check or Bidder's Surety Bond, in the sum of five percent (5%) of the
amount of the total bid. Said Surety Bond will be retained as liquidated damages in the event the successful
bidder fails, neglects, or refuses to enter into said contract for the construction of said public improvements for
said project, and furnish the necessary Performance, Statutory, and Maintenance Bonds within ten (10) days
from and after the date the award is made. All addenda issued will be posted to
https://www.normanok.gov/businesses/bids-rfps-rfqs a minimum of 48 hours prior to bid opening.
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INSTRUCTIONS TO BIDDERS
EXAMINATION OF BIDDING DOCUMENTS. Each bidder by making his bid represents that he has read
and understands the bidding documents. The bidder shall include in his bid prices any and all costs that may
be necessary to complete the work in accordance with the requirements of the contract documents.
INTERPRETATION OF CONTRACT DOCUMENTS. Questions regarding documents, discrepancies,
omissions, or intent of the specifications or drawings shall be submitted in writing to the City through the
Engineer at least seven days prior to opening of bids to provide time for issuing and forwarding an addendum.
Any interpretation of the contract documents will be made only by addendum duly issued or delivered by the
City to each person receiving a set of documents. The City will not be responsible for any other explanations
or interpretation of the contract documents.
MATERIAL SUBSTITUTION. Each bidder shall base his bid upon the materials and equipment as described
in the bidding documents. The successful contractor will not be allowed to make any substitutions on his own
initiative, but in each instance will be required to obtain authorization from the City before installing any work
in variance with the requirements of the contract documents.
BOUND COPY OF CONTRACT DOCUMENTS. None of the constituent parts or portion thereof of these
contract documents shall be removed from this bound copy of documents prior to the filing of the bid.
QUALIFICATIONS OF BIDDERS. IN DETERMINING THE LOWEST RESPONSIBLE BID, THE
FOLLOWING ELEMENTS WILL BE CONSIDERED: WHETHER THE BIDDER INVOLVED (A)
MAINTAINS A PERMANENT PLACE OF BUSINESS; (B) HAS ADEQUATE PLANT EQUIPMENT TO
DO THE WORK PROPERLY AND EXPEDITIOUSLY; (C) HAS A SUITABLE FINANCIAL STATUS TO
MEET OBLIGATIONS INCIDENT TO THE WORK; AND (D) HAS APPROPRIATE TECHNICAL
EXPERIENCE.
Each bidder must complete the attached "Qualification Statement of Bidders & Qualifications Statement of
Bidders Surety".
Each bidder may be required to show that former work performed by him has been handled in such manner
that there are no just or proper claims pending against such work. No bidder will be acceptable if he is engaged
on any other work, which impairs his ability to finance this contract or provide proper equipment for the proper
execution of same. Each bidder shall demonstrate his ability by meeting all requirements herein stipulated, if
asked for them.
BID SECURITY. No bid will be considered unless accompanied by a cashier's check, a certified check or a
bidder's bond in the amount of five percent of the bid, as a guarantee that if the bid is accepted, the bidder will
execute the agreement and file bonds and insurance as required by the contract documents within l0 days from
the date of the award of the contract.
RETURN OF BID SECURITIES. The security of all bidders will be returned after the execution of the
agreement with the successful bidder and the approval of his bonds and insurance. If all bids are rejected, the
securities will be returned at the time of rejection.
AGREEMENT, BONDS, INSURANCE. The attention of bidders is specifically directed to the forms of
agreement and bonds to be executed and the type of insurance to be taken out in the event a contract award is
made.
BID SUBMITTAL. Each bid, properly signed, together with the bid security shall be enclosed in a sealed
envelope addressed and entitled as specified in the Invitation to Bid. All addenda issued shall be included with
the documents at the time of bid submittal.
WITHDRAWAL OF BID. Any bid may be withdrawn at any time prior to the hour fixed in the Invitation to
Bid for the opening of bids, provided that a request in writing, executed by the bidder, or his duly authorized
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representative, for the withdrawal of such bid is filed with the City prior to the time specified for opening of
bids. The withdrawal of such bid will not prejudice the right of a bidder to file a new bid.
PENALTY FOR COLLUSION. If at any time it shall be found that the person, firm or corporation to whom
the contract has been awarded has, in presenting any bid or bids, colluded with any other party or parties, then
the contract so awarded shall be null and void, and the contractor and his sureties shall be liable to the City for
all loss or damage which the City may suffer thereby, and the City may advertise for new bids for said work.
LICENSE. Each bidder shall possess State and local licenses as are required by law, and shall furnish
satisfactory proof to the City upon request that the licenses are in effect during the entire period of the contract.
BID OPENING. Bids will be opened and recorded at the time and place indicated in the Invitation for Bids.
Bidders or their agents are invited to be present.
BID ITEMS. Bid item quantities listed are meant as reference and may not be representative of actual field
quantities. All bid items listed in this solicitation must receive a bid price.
AWARD OF CONTRACT. The award of any contract or contracts will be made to the lowest responsible
bidder or bidders. The City reserves the right to reject any or all bids, or to waive irregularities or informalities
at its discretion. The City reserves the right to award add alternates or any combination of add alternates as
sees fit to benefit the project.
It is anticipated that approval will be received within 30 days of opening of bids. In the event that the approvals
are not received or the City cannot award or reject said proposals within 60 days from the date of opening of
bids, bidders shall have the right to withdraw their bids on written notice to the City.
EFFECTIVE DATE OF AWARD. If a contract is awarded by the City, such award shall be effective when
formal notice of such award, signed by the authorized representative of the City, has been delivered to the
intended awardee, or mailed to him at the main business address shown on his bid, by some office or agent of
the City duly authorized to give such notice.
EXECUTION OF AGREEMENT. Copies of the agreement in the number stated in the form of agreement,
shall be executed by the successful bidder, and returned, together with the required bonds and insurance, within
10 days from and after the date of the award of the contract. Effective date of bonds shall be the same or later
than the date of the agreement.
FAILURE TO EXECUTE AGREEMENT AND FILE BONDS AND INSURANCE. Failure of a successful
bidder to execute the agreement and file required bonds and insurance within the required time shall be just
cause for the annulment of the award. On failure of a successful bidder to execute the agreement and file the
required bonds and insurance within the required time, he shall forfeit his bid security as agreed herein
before. Upon annulment of an award as aforesaid, the City may then award the contract to the next lowest
responsible bidder.
PAYMENT FOR EXCESS COSTS AND LIQUIDATED DAMAGES. The successful bidder will be required
to pay for the excess cost of field engineering and inspection and liquidated damages as defined in the General
Conditions and the Contract Agreement, if extensions of time are not granted by City because of avoidable
delays as therein defined.
CHANGE ORDERS.
Additional work may be added to this contract via a change order if agreed upon by the City of Norman and
the Contractor.
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SECTION 1
QUALIFICATION STATEMENT OF BIDDERS
SUBMITTED TO:
Engineering Department Reviewed by: _______________ Date _____________
Date Received: _________________
CONTRACTOR: _________________________________________
CIRCLE ONE: Sole Proprietor Partnership Corporation Joint Venture
NAME: ___________________________ PARTNER: ___________________________
ADDRESS: ________________________ ADDRESS: ___________________________
CITY: ____________________________ CITY: ________________________________
PHONE: __________________________ PHONE: ______________________________
PRINCIPAL PLACE OF BUSINESS: PRINCIPAL PLACE OF BUSINESS:
COUNTY _______________ STATE _____ COUNTY ______________ STATE _____
IF THE CONTRACTOR IS A CORPORATION, FILL OUT THE FOLLOWING:
STATE OF INCORPORATION:
LOCATION OF PRINCIPAL OFFICE:
CONTACT PERSONS AT OFFICE:
PERSON EXECUTING CONTRACTS ON BEHALF OF CORPORATION:
NAME: __________________________ ADDRESS: ____________________________
TITLE: ______________________ CITY ___________ STATE ____ ZIP __________
PHONE: _________________________
NAMES OF OFFICERS: (IF APPLICABLE)
LIST NUMBER OF EMPLOYEES WORKING FOR CONTRACTOR:
LIST ALL EQUIPMENT TO BE USED ON THIS PROJECT: (PLEASE USE ATTACHMENT)
NUMBER OF YEARS IN BUSINESS AS A GENERAL CONTRACTOR ON PROJECTS SIMILAR TO
THIS PROJECT:
TYPE(S) OF WORK DONE: (CIRCLE)
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Asphalt Paving Storm Sewer Water & Sanitary Sewer Lines
Concrete Paving Earth Work Steel Erection
Misc. Concrete Bridge Work Painting
Channel Lining Demolition Fog Seal
Pump Stations Landscaping Chip Seal
Concrete Structures: Inlets, Box Culverts, Junction Boxes
Other:
COMMENTS:
GREATEST NUMBER OF THIS TYPE CONSTRUCTION CONTRACTS IN EXCESS OF $l00,000.00
UNDER CONSTRUCTION AT ONE TIME IN COMPANY'S HISTORY:
GREATEST NUMBER OF THIS TYPE CONSTRUCTION CONTRACTS IN EXCESS OF $200,000.00
UNDER CONSTRUCTION AT ONE TIME IN COMPANY'S HISTORY:
APPROXIMATE AVERAGE OF DOLLAR VOLUME OF INCOMPLETE WORK OUTSTANDING
UNDER CONTRACT AT ANY ONE TIME:
A LIST RECENTLY COMPLETED PROJECTS OF THE TYPE OF WORK QUALIFYING FOR OR
SIMILAR WORK, PLUS THE FOLLOWING INFORMATION FOR EACH PROJECT:
PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ________________________ PHONE: _______________
PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ________________________ PHONE: ______________
PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ______________________ PHONE: _______________
PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ______________________ PHONE: _______________
(USE ATTACHMENTS IF NECESSARY)
LIST INCOMPLETE PROJECTS, PLUS THE FOLLOWING INFORMATION FOR EACH PROJECT
LISTED:
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PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ______________________ PHONE: _______________
PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ______________________ PHONE: _______________
PROJECT:
OWNER/ENGINEER:
YEAR BUILT: _____________________ CONTRACT PRICE: _____________________
CONTACT PERSON: ______________________ PHONE: _______________
(USE ATTACHMENTS IF NECESSARY)
IF COMPANY IS UNDER NEW MANAGEMENT, PLEASE LIST NAMES OF STAFF AND
QUALIFICATION AND/OR EXPERIENCE OF SAID PERSONS. (PLEASE USE ATTACHMENT.)
HAVE YOU OR ANY PRESENT PARTNER(S) OR OFFICER(S) FAILED TO COMPLETE A
CONTRACT? . IF SO, NAME OF OWNER AND/OR SURETY:
CONTACT PERSON: ______________________ PHONE: _______________
ARE THERE ANY UNSATISFIED DEMANDS UPON YOU AS TO YOUR ACCOUNTS PAYABLE?
IF SO, GIVE NAMES, AMOUNTS, AND EXPLANATIONS: SURETY:
BANK REFERENCE: Bank:
Address: _____________________________
City: _____________ State: _______ Zip: __________
Contact Person: _________________________Phone: ____________________
8

MUNICIPALITY REFERENCE: City:
Contact Person: _________________________ Position: ___________________________
Address: _______________________________ Phone: ______________________________
OTHER CREDIT REFERENCES:
Name: ________________________________ Name: _____________________________
Address: _______________________________ Address: ___________________________
Phone: ________________________________ Phone: _____________________________
In compliance with Invitation to Bid for above mentioned types of projects, the undersigned is submitting the
information as required with the understanding that the purpose is only to assist in determining the
qualifications for this organization to perform the type and magnitude of work designated, and further,
guarantee the truth and accuracy of all statements made, and will accept your determination of qualifications
without prejudice. The surety herein named, any other bonding company, bank, sub-contractor, supplier, or any
other person(s), firm(s) or corporation with whom I (we) have done business, or who have extended any credit
to me (us) are hereby authorized to furnish you with any information you may request concerning performance
on previous work and my (our) credit standing with any of them; and I (we) hereby release any and all such
parties from any legal responsibility whatsoever on account of having furnished such information to you.
Signed: __________________________ Title ________________________
Company:________________________ Date: ___________
COPY TO LOCAL UNDERWRITING OFFICE OF PROPOSED SURETY
Name: ________________________ Phone: __________________________
Address:_______________________ City: ______________ State: ________
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SECTION 2
QUALIFICATION STATEMENT OF BIDDER'S SURETY
SUBMITTED TO:
BIDDER:
ADDRESS:
l. Has this surety furnished contract bonds on contracts now complete?
2. Has this surety furnished contract bonds on contracts now incomplete?
3. What is the maximum bonding capacity of this Contractor?
4. Is the current financial information on this Contractor satisfactory?
5. Does information obtained indicate accounts are paid when Due? ________. If not, give details:
6. Is it your opinion that the bidder has sufficient experience and financial resources to satisfactory
perform the contract?
7. Provided this bidder does not assume the commitments or that you do not acquire further information
that in your opinion will materially affect the bidder's capacity to perform this contract, will you
furnish the bonds as specified?
REMARKS:
SURETY:
SIGNED:
BY:
TITLE:
ADDRESS: ____________________________
CITY: ____________________STATE ______ ZIP __________
(IN DUPLICATE)
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