BID FY26-18: 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT ~OR APPROVED EQUAL

CITY OF FAIRMONT
WEST VIRGINIA

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FAIRMONT

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BID #FY26-18

2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT,
4WD, DOUBLE CAB FOR BUILDING INSPECTION DEPARTMENT
- or approved equal

BID OPENING DATE & TIME:
11:00 A.M.
FRIDAY, MAY 29, 2026

BID OPENING LOCATION:
CITY OF FAIRMONT
200 JACKSON STREET, ROOM 305
3 degrees FLOOR - J. HARPER MEREDITH BUILDING
FAIRMONT, WV 26554

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& degrees BID: FY26-18

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FAIRMONT 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT, 4WD, DOUBLE CAB
A US FOR BUILDING INSPECTION DEPARTMENT ~OR APPROVED EQUAL
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BID OPENING: FRIDAY, MAY 29, 2026 AT 11:00 AM (EST)
INVITATION TO BID

INFORMATION FOR BIDDERS

The City of Fairmont is seeking two (2) option proposals for "BID FY26-18: 2026 OR NEWER
TOYOTA TACOMA OFF-ROAD OR TRD SPORT FOR BUILDING INSPECTION DEPARTMENT" ~OR
APPROVED EQUAL that under the terms and conditions set out further in this bid packet.

1, RECEIVING SEALED BIDS

SEALED BIDS will be received by the City of Fairmont (herein called the "OWNER"), at
the City Manager's Office, City Hall, Fairmont, West Virginia by US Postal Service,
Courier System or by hand delivery.

SEALED BIDS will not be received until after the final online addenda posting date and
time of FRIDAY, MAY 15, 2026 at 4:30 PM and only until FRIDAY, MAY 29, 2026 AT
11:00 AM and the bids received by the bids due deadline will be publicly opened and
read aloud at the place and time indicated in the Bid Timetable.

2. PREPARATION OF BIDS
Each bid must be submitted on the proposal forms that are furnished with the bid
packet and placed in a sealed envelope and plainly marked, on the outside, with the

bidder's name and address and identified as:

"BID FY26-18: 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT"

US POSTAL SERVICE:
If forwarding the bid by US Postal Service, the sealed envelope that contains the bid
must be enclosed in another envelope and addressed to:

City of Fairmont

Attention: Purchasing Coordinator
PO Box 1428

Fairmont, WV 26555-1428

The City of Fairmont assumes no responsibility for receiving a bid that has been mailed
through the US Postal Service after the deadline. A bid received through US Postal
Service after the deadline will not be accepted.

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Information for Bidders Page 1

eer BID: FY26-18

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FAIRMONT 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT, 4WD, DOUBLE CAB
x Ag FOR BUILDING INSPECTION DEPARTMENT ~OR APPROVED EQUAL
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BID OPENING: FRIDAY, MAY 29, 2026 AT 11:00 AM (EST)

INVITATION TO BID

COURIER SYSTEM SERVICE:
If forwarding the bid through a courier system, the sealed envelope that contains the
bid must be enclosed in another envelope and addressed to:

City of Fairmont

Attention: Purchasing Coordinator
200 Jackson Street, Room 305
Fairmont, WV 26554

The City of Fairmont assumes no responsibility for receiving a bid that has been mailed
through a courier system after the deadline. A bid received through a courier system
after the deadline will not be accepted.

Hours of operation for the City of Fairmont Purchasing Department are
Monday ~ Friday, 8:30 a.m. - 4:30 p.m. (EST), excluding holidays.

The City of Fairmont does not accept electronically submitted bids and assumes no
responsibility for the premature opening of a bid that is not properly addressed and/or
identified.

3. QUALIFICATIONS OF BIDDER

The OWNER may make such investigations as deemed necessary to determine the
ability of the BIDDER to perform the obligations of the contract. The BIDDER shall
furnish to the OWNER all such information and data as requested. The OWNER reserves
the right to reject any BID if the investigation fails to satisfy the OWNER that a BIDDER is
properly qualified to carry out the obligations of the Agreement.

4, ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the specifications or other bid documents will be
made to any bidder orally. All questions by prospective bidders, including
interpretations of "~or approved equal" value must be submitted by emailing

Toni Delimpo, Purchasing Coordinator, at tdelimpo@fairmontwv.gov or by mail to City
of Fairmont, Attn: Purchasing Coordinator, PO Box 1428, Fairmont, WV 26555-1428.
Any questions/inquiries must be received by the specified deadline that is listed in the
Bid Timetable.

Any addenda that may be issued, on this bid, will be posted online at
fairmontwv.gov/bids.aspx. /t is the responsibility of the bidder to check the City of
Fairmont's official website for any updates before submitting a bid. Failure of any
bidder to receive any addenda or interpretation shall not relieve such bidder from any

Information for Bidders Page 2

& ory BID: FY26-18

FAIRMONT 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT, 4WD, DOUBLE CAB
AS FOR BUILDING INSPECTION DEPARTMENT ~OR APPROVED EQUAL
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BID OPENING: FRIDAY, MAY 29, 2026 AT 11:00 AM (EST)
INVITATION TO BID

obligation under their bid, as submitted. Failure to acknowledge and include any
addendum issued in a submitted bid may result in the rejection of the bid.

5. VENDOR PREFERENCES

State and local vendor preferences may be applied if a written claim is made and
included at the time a bid is submitted.

6. AWARD OF CONTRACT AND OWNER'S RIGHT TO WAIVE OR REJECT

The City of Fairmont may ask for individual pricing in this proposal; however, it is the
intent to award this bid to one vendor with the overall lowest, most responsible bid.

The City of Fairmont reserves the right to reject any or all proposals or waive any
irregularity in this bid or in responses, to negotiate with all qualified sources, or to
cancel, in part or in its entirety, this Invitation to Bid, in the best interest of the City of
Fairmont. The City also reserves the right to re-advertise for proposals using the same
or a different request for proposals.

This Invitation to Bid does not commit the City of Fairmont to award a contract or to
procure services or goods.

7. STATEMENT OF CONFIDENTIALITY
All proposal submissions are subject to the Freedom of Information Act (FOIA).

Responses to this Invitation to Bid will become the exclusive property of the City of
Fairmont. All materials, unless defined and labeled by the respondent as "trade secrets"
or "proprietary business information" may be subject to disclosure upon request under
the West Virginia Freedom of Information Act found in West Virginia Code 29B-1-1 et
seq. The City shall not be liable for the disclosure of any such information. The FOIA
form can be found on the City of Fairmont's website at www.fairmontwv.gov.

8, LEGAL ADVERTISEMENT

This Invitation to Bid will be advertised in the Times West Virginian as a Class II legal ad
on Wednesday, April 29, 2026 and again on Thursday, May 7, 2026.

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Information for Bidders Page 3

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& BID: FY26-18

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FAIRMONT 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT, 4WD, DOUBLE CAB
A US FOR BUILDING INSPECTION DEPARTMENT ~OR APPROVED EQUAL

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BID OPENING: FRIDAY, MAY 29, 2026 AT 11:00 AM (EST)

INVITATION TO BID

9. REQUIRED BID DOCUMENTS

The City of Fairmont may disqualify a Bid if the following required documents are not
included in the sealed bid:

. Bid Proposals: Option 1 & 2

. Bid Specifications: Option 1 & 2

. Addendum Acknowledgement

. Signed addendum (If any are issued during the bid process)
. Certification & Signature Page

. Non-Discrimination Affidavit

. Non-Litigation Certificate

. Drug Free Workplace Affidavit

ONAKHEWNE

The City of Fairmont may request the awarded bidder to submit the following
documents in order to proceed:

1. WV Business License
2. City of Fairmont Business License
3. W9

10. BID TIMETABLE

The anticipated schedule for the bid process is as follows:

e Wednesday, April 29, 2026 Bid documents will be available to access and
print from www.fairmontwv.gov/bids.aspx

e Wednesday, May 13, 2026 Deadline for submission of questions at 3:00 pm
e Friday, May 15, 2026 Final addenda will be posted online at 4:30pm

addenda will be posted online at
www. fairmontwv.gov/bids.aspx

e Friday, May 29, 2026 Sealed bid documents are due by 11:00 a.m.
which will be at that time opened and read
publicly.

*This anticipated schedule is subject to change if unforeseen circumstances arise*

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Information for Bidders Page 4

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On, 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT,

FAIRMONT | 4wp, DOUBLE CAB FOR BUILDING INSPECTION DEPARTMENT
2s ~or approved equal
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BIDS DUE: FRIDAY, MAY 29, 2026 at 11:00 AM (EST)

BID SPECIFICATIONS

(After checking boxes of items included below, you may submit your own specifications)
QTY DESCRIPTION OF OPTION #1

(1) 2026 OR NEWER TOYOTA TACOMA OFF-ROAD FOR
BUILDING INSPECTION DEPARTMENT

~ or approved equal

Please check boxes below to indicate items included in bid. Items not checked will
be considered as not included. If bidder is not able to provide the requested item
but can offer an equivalent substitution, please make any notations in the space
provided so it can be considered for "approved equal".

VEHICLE

(C) 2026 or Newer Toyota Tacoma Off-Road, 4WD, Double Cab:
OQ ~or approved equal

Year: Make: Model:

EXTERIOR

C18" TRD Sport Alloy Wheels:

OC Color-keyed Rear Bumper:

OLED Bed Lighting:

C LED Headlights with Daytime Running Lights w/Auto on/off feature:
OLED Fog Lights:

QO Deck Rail System w/ 4 adjustable tie-down cleats & fixed cargo bed:

O 5' Bed:

O Lightweight Tacoma Stamped tailgate w/damper:

QO Exterior Paint - White (solid paint application)

INTERIOR

OQ Fabric Seats: 6-way power adjustable driver/2-way power front passenger seat:
QO Heated Front and passenger Seats:

OC Lumbar Supported Driver Seat:

QO Color: Boulder/Black Fabric with Anodized Blue:

QC Leather Trimmed Manual Tilt/Telescopic Steering Wheel:

QO Steering Wheel with phone, audio, display/infotainment & Driver Assist controls:
(C) 60/40 split, folding rear seat with under and behind seat storage:

QO Automatic AC/Heating Climate Control:

OC Smart Key System on driver & passenger doors with Push Button Start:
QO Auto dimming day/night rearview mirror:

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FAIRMONT | 4wo, DOUBLE CAB FOR BUILDING INSPECTION DEPARTMENT
kA US ~or approved equal
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BIDS DUE: FRIDAY, MAY 29, 2026 at 11:00 AM (EST)

O Dual USB-C ports with power delivery:
QO 14" Audio Multimedia display with 6-speaker audio system, wireless Apple CarPlay & Android
Auto Compatibility:
QO 12.3" Digital Gauge cluster with selectable gauges, Driver Assist, vehicle/trip information and
warning messages:
O Bluetooth:

ENGINE/TRANSMISSION

Fuel Tank 18.2 Gallon:
Fuel Unleaded Gasoline.
2.4 L 4-cylinder:
SAE Net Horsepower @ RPM: 278 @ 6000:
SAE Net Torque @ RPM: 317 @1700:
Regular Duty Engine Oil Cooler:
4 Wheel Drive:

8 speed Automatic w/OD:

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TRAILERING, SUSPENSION, BRAKES & TIRES

Q Maximum Trailering Capacity 6400 pounds:
(C) Suspension Front: Double Wishbone:
O Suspension Rear: Multi-Link:
OD ABS System 4-wheel:

SAFETY

O Pedestrian Detection.
O All weather floor mats

WARRANTY

Basic: Minimum 3-year/36,000 miles bumper to bumper
Powertrain: imum 6-year/ 60,000 miles power train
Corrosion: Unlimited

Paint: 36 Months/ 36,000 miles.

Full Service: 24 Months/ 25,000 miles

Roadside Assistance: 24 Months/Unlimited miles
Maintenance Warranty: 24 Months/25,000 miles

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Or, 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT,
FAIRMONT | 4wp, DOUBLE CAB FOR BUILDING INSPECTION DEPARTMENT

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BIDS DUE: FRIDAY, MAY 29, 2026 at 11:00 AM (EST)

TRADE IN -- TWO (2) VEHICLES

CO 2007 Jeep Liberty

VIN # 1J8GH28K68W2209844

Current Miles: 78,970 AMOUNT FOR TRADE: $,
O 2014 Nissan Frontier

VIN # INGADOCW2EN761077

Current Miles: 56,447 AMOUNT FOR TRADE: $

ESTIMATED AVAILABILITY:

DELIVERY

O To: City of Fairmont Building Inspections
Attention: Scott Jolliff
200 Jackson Street, 3(TM) Floor
Fairmont, WV 26554

CIT BID #FY26-18
hy:
FAIR MONT 2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT, 4WD, DOUBLE CAB
v FOR BUILDING INSPECTIONS DEPARTMENT
(R)& ey - or approved equal
SP VieO
BIDS: FRIDAY, MAY 29, 2026 at 11:00 AM (EST)

BID PROPOSAL FORM FOR OPTION #1

Bidder (Company Name)

Bidder agrees to furnish the City of Fairmont with the unit specified on this Bid Proposal Form and as
outlined in the bid documents for the prices indicated below:

1. 2026 or Newer Toyota Tacoma Off-Road, 4WD, Double Cab:
2. Proposed ~or approved equal:

Year: Make: Model:

3. DELIVERY CHARGE $.
City of Fairmont
Attention: Scott Jolliff, Director of Building Inspections
200 Jackson Street, 3 Floor
Fairmont, WV 26554
4. FEES/TAXES (please describe - City of Fairmont is sales tax-exempt)

ai $

b. $

5. TRADE-IN: TWO (2) VEHICLES
2007 Jeep Liberty
VIN # U8GH28K68W2209844
Milage: 78,970 (At release of bid) $

2014 Nissan Frontier

VIN # 1NGADOCW2EN761077

Milage: 56,447 (At release of bid) $.
Availability of Vehicle

TOTAL AMOUNT FOR VEHICLE WITH TRADE-IN $

Spell out total amount in words,

Representative (print) Representative (signature)

Phone Number Email Address

Date

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FAIRMONT

BID FY26-18
2026 OR NEWER TOYOTA TACOMA OFF-ROAD OR TRD SPORT,
4WD, DOUBLE CAB FOR BUILDING INSPECTION DEPARTMENT

cA Ag ~or approved equal
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is BIDS DUE: FRIDAY, MAY 29, 2026 at 11:00 AM (EST)

BID SPECIFICATIONS

(After checking boxes of items included below, you may submit your own specifications)

QTY DESCRIPTION OF OPTION #2

(1) 2026 OR NEWER TOYOTA TACOMA TRD SPORT FOR
BUILDING INSPECTION DEPARTMENT

~ or approved equal

Please check boxes below to indicate items included in bid. Items not checked will
be considered as not included. If bidder is not able to provide the requested item
but can offer an equivalent substitution, please make any notations in the space
provided so it can be considered for "approved equal".

VEHICLE

O 2026 or Newer Toyota Tacoma TRD Sport, 4WD, Double Cab:
O ~or approved equal

Year: Make: Model:

EXTERIOR

18" TRD Sport Alloy Wheels:
Color-keyed Rear Bumper:
LED Bed Lighting:
LED Headlights with Daytime Running Lights w/Auto on/off feature:
LED Fog Lights:
Deck Rail System w/ 4 adjustable tie-down cleats & fixed cargo bed:
5 degrees Bed:

Lightweight Tacoma Stamped tailgate w/damper:
Exterior Paint - White (solid paint application)

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INTERIOR

Fabric Seats: 6-way power adjustable driver/2-way power front passenger seat:
Drive Connect Heated Front and passenger Seats:
Lumbar Supported Driver Seat:
Color: Boulder/Black Fabric with Anodized Blue:

Leather Trimmed Manual Tilt/Telescopic Steering Wheel:

Steering Wheel with phone, audio, display/infotainment & Driver Assist controls:
60/40 split, folding rear seat with under and behind seat storage:

Automatic AC/Heating Climate Control:
Smart Key System on driver & passenger doors with Push Button Start:
Auto dimming day/night rearview mirror:

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