Teria G. Sheffield
SOLICITATION TYPE: Invitation for Bids
DATE: February 9, 2021
ID Number: 2735 Title: Allison Creek Road Sewer Improvements Project #19305
Due Date/Time: Wednesday, March 3, 2021 at 3:00 p.m.
LATE SUBMITTALS WILL NOT BE ACCEPTED
Mail or Deliver To:
York County Procurement
PO Box 180
Government Center Building, Room 3501
6 S. Congress St., York, SC 29745
Government Center Building, Room 3801
6 S. Congress St., York, SC 29745
Pre-Solicitation Conference: N/A
Point of Contact: Bryant Cook, Procurement Manager
Additional Documents available from:
Teresa Bass – York County Government
6 S Congress, York, SC 29745 – Phone: 803-818-5707
Paper copies - Non-refundable fee of $50.00 per set
PDF version - no fee after registering with the Engineer, an Excel version of the Bid Schedule will
also be available for use at the Bidder’s discretion to replace the printed version.
Questions Deadline: No later than Wednesday, February 24, 2021 at 5:00 p.m.
Submittals required: One (1) signed original, two (2) copies
Tentative Date of Council Approval: Monday, April 5, 2021
Note: As York County continues to monitor the activity of the COVID-19 (Coronavirus) throughout
South Carolina, the County also continues to assess daily operations and take proactive measures to
protect the public. As such, in an effort to protect the public’s health, safety, and welfare, York County
requires all participants attending York County’s pre submittal conferences and public bid openings to
practice social distancing and the wearing of masks.
PO Box 180, 6 South Congress Street, York, SC 29745
Telephone: 803-684-8520 Fax: 803-684-8580 Web: www.yorkcountygov.com
OFFERORS MUST COMPLETE AND SIGN THE FORM BELOW
The submittal must be signed by an authorized representative of the Offeror accepting all terms and
conditions contained in this document and any addenda. Modifying the terms and conditions of this
solicitation may result in your response being rejected.
CITY, STATE, ZIP+4
_____ Not Minority Owned
_____ African American Male
_____ Caucasian Female
_____ African American Female
_____ East Indian
_____ Native American
_____ Other (Please Explain)
COMPANY TELEPHONE NUMBER
COMPANY FAX# (IF APPLICABLE)
INFORMATION TO BIDDERS
1. PROJECT DESCRIPTION
1.1. The Work of this project consists of furnishing all labor, materials, equipment, tools,
transportation, services and incidentals; and of performing all work necessary to complete all
specified work in accordance with the Contract Documents prepared therefore and entitled
Allison Creek Road Sewer Improvement Project. The work generally consists of installation by
HDD of a 6-inch HDPE casing pipe, connection of a 3-inch force main to an existing 6-inch
force main, and replacement of pumps and electrical components at the Palm Trees Cove
Phase 1 wastewater Pump Station.
1.2. Completion time for the project will be 60 calendar days as set forth in the Agreement.
2. DEFINED TERMS
2.1. Terms used in the Information to Bidders are defined and have the meanings assigned
to them in the General Conditions.
3. COPIES OF BIDDING DOCUMENTS
3.1. Only complete sets of Bidding Documents will be issued and shall be used in preparing
Bids. Neither the OWNER nor the ENGINEER assumes any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
3.2. Complete sets of Bidding Documents may be obtained in the manner and at the location
stated in the Invitation for Bids.
4. QUALIFICATIONS OF BIDDERS
4.1. Each Bid must contain evidence of the Bidder's qualifications to do business in the area
where the project is located.
4.2. To demonstrate his qualifications to perform the Work, each Bidder must be prepared to
submit, within five days of OWNER’s request, a Statement of Qualifications providing written
evidence as to his financial status; previous successful contractual and technical experience in
similar work including references, description and volume of present commitments, evidence of
possession of valid state, county, and local licenses; Certificates of Competency covering all
operations and all areas of political jurisdiction involved in the work of this project; and such
other data as may be requested by the OWNER.
4.3. Statement of Bidders Qualifications
If requested by the OWNER, Bidder must submit a Statement of Qualifications (the
Qualifications) to include the following information. Bidder must provide all requested
information in the Qualifications, and the data given must be clear and comprehensive. This
statement shall be notarized and furnished to the OWNER, within five days of OWNER’s
request. If necessary, the Qualifications questions may be answered on separate, attached
sheets. The Bidder may submit any additional information he desires.
4.3.1. Name of Bidder.
4.3.2. Name(s), address(es), & social security number(s) of company principal(s).
4.3.3. Permanent main office address.
4.3.4. When organized.
4.3.5. If a corporation or company, list the State where incorporated or registered, year
incorporated or registered, and the location of the principal place of business.
4.3.6. How many years has your organization been engaged in the contracting
business under your present firm or trade name?
4.3.7. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion).
4.3.8. Under what other and former names has your organization operated?
4.3.9. General character of work performed by your company.
4.3.10. Has your company ever failed to complete any work awarded to you?
4.3.11. Have you ever defaulted on a contract?
4.3.12. List the more important projects completed by your company in the last five (5)
years, the approximate cost for each project, and the month and year completed.
4.3.13. List your major equipment available for this contract.
4.3.14. Experience in construction work similar in importance to this project.
4.3.15. Background and experience of the principal members of your organization,
4.3.16. Credit available: $
4.3.17. Give bank references:
4.3.18. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the OWNER?
The following statement shall appear on the submitted Statement of Bidder Qualifications: “The
undersigned hereby certifies that information furnished is true and accurate and further authorizes
and requests all persons, firms, and corporations to furnish all information requested by the OWNER
to allow verification of the information requested in this Statement of Bidder’s Qualifications.”
5. DISQUALIFICATION OF BIDDERS
5.1. One Bid: Only one Bid from an individual firm, partnership, company, or corporation
under the same or under different names will be considered. If OWNER believes that a Bidder
submitted more than one Bid for the work involved, all Bids submitted by that Bidder will be
5.2. Collusion Among Bidders: If OWNER believes that collusion exists among the Bidders,
the Bids of all participants in such collusion will be rejected, and no participants in such
collusion will be considered in future Bids for the same work.
6. EXAMINATION OF SITE CONDITIONS
6.1. Each Bidder, by and through the submission of his Bid, agrees that he has examined
the site, the location of all proposed work, and has satisfied himself from his own personal
knowledge and experience or professional advice as to the character and location of the site,
surface and subsurface conditions, elevations, locations of underground utilities and
structures, and any other conditions and obstructions affecting the work, the nature of any
existing construction, and other physical characteristics of the job, in order that the prices
which he bids include all costs required for satisfactory completion of the work, including the
removal, relocation, or replacement of any objects or obstructions which may be encountered
in doing the proposed work.
6.2. Reports and records of obstructions and subsurface investigations shown on the
Drawings or included in the Bid Documents were made solely for design purposes. The
OWNER and ENGINEER do not warrant, guarantee or represent that said data is accurate or
complete with respect to actual subsurface conditions throughout the site. Therefore, the
Bidder, by and through the submission of his Bid, affirms that he has satisfied himself with
respect to such site conditions, and, should the Bidder be awarded the Contract, he agrees
that he will make no claims against the OWNER or ENGINEER if, in carrying out the work, he
finds that the actual conditions do not conform to those indicated. The OWNER will, upon
request, provide each Bidder with reasonable access to the site to conduct such tests and
investigations as each Bidder deems necessary for submission of his Bid. If a Bidder obtains
such access he shall restore the site to the condition existing prior to conducting said tests and
6.2.1. In reference to those reports of explorations and tests of subsurface conditions at the
site which have been utilized by ENGINEER in preparation of the Contract Documents, Bidder
may rely upon the accuracy of the technical data contained in such reports but not upon non-
technical data, interpretations or opinions contained therein or for the completeness thereof for
the purpose of bidding or construction.
6.2.2. In reference to those drawings of physical conditions in or relating to existing surface
and subsurface conditions (except Underground Facilities) which are at or contiguous to the
site which has been utilized by ENGINEER in preparation of the Contract Documents, Bidder
may rely upon the accuracy of the technical data contained in such drawings but not upon the
completeness for the purpose of bidding or construction.
Copies of such reports and drawings will be made available by OWNER to any Bidder upon
request. Those reports and drawings are not part of the Contract Documents, but the technical
data contained therein upon which Bidder is entitled to rely as provided in Paragraphs 6.2.1
and 6.2.2 are incorporated into the Contract Documents by reference.
6.3. Information and data reflected in the Contract Documents with respect to Underground
Facilities at or contiguous to the site is based upon information and data furnished to OWNER
and ENGINEER by owners of such Underground Facilities or others, and OWNER does not
assume responsibility for the accuracy or completeness thereof.
6.4. Should a Bidder find that any subsurface conditions, Underground Facilities or other
physical conditions at or contiguous to the site is of such a nature as to require a change in the
Contract Documents due to differing conditions, Bidder shall at once notify the ENGINEER in