Bid for Solid Compound Runway Deicer Bid Solid Runway Deicer

Agency:	Fort Wayne Airport Authority
State:	Indiana
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection
Posted Date:	Aug 12, 2026
Due Date:	Sep 3, 2026
Solicitation No:	#Solid Runway Deicer Bid 2026
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Bid Documents:	Please Login to View Page

Description

#Solid Runway Deicer Bid 2026

This bid is for the purchase of solid runway deicer for the 25-26 winter season

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Sodium Formate Bid 2026

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GENERAL SPECIFICATIONS

SOLID RUNWAY DEICING/ANTI-ICING PRODUCT

Scope

The Fort Wayne-Allen County Airport Authority (FWACAA) is soliciting sealed bids for the

purchase of FAA approved deicing/anti-icing solid product to include sodium formate or sodium

acetate for use in deicing/anti-icing aircraft maneuvering areas, such as airport aprons, runways,

and taxiways, but not aircraft. The period of the award will be to cover one winter season

effective October 1, 2026, and ending March 31, 2027.

If you would like for your firm’s response to be considered, sealed bids must be received in the

offices of the Fort Wayne-Allen County Airport Authority no later than 11:00 a.m. Eastern

Standard Time on September 3rd, 2026 at 3801 W. Ferguson Road, Suite 209, Fort Wayne, IN

46809.

Any issued addendums to this bid will be posted at www.fwairport.com, Business, Solicitations

& Bidding. It will be the responsibility of interested firms to obtain any and all posted

addendums.

Pricing

All pricing shall be submitted on the attached price sheets contained in Appendix A as a not-to-

exceed amount for the duration of the contract period.

Our estimated annual usage of solid deicing chemicals for each winter season will be from 10 to

80 tons. This figure is an estimate only based on previous usage. Actual quantities used

throughout the term of the contract award may be substantially more or less. Pricing shall not

exceed the amount submitted in your bid, regardless of the actual usage throughout the term of

the contract award.

Delivery

All pricing is to be quoted F.O.B., Fort Wayne, Indiana. As such, the cost per ton should include

delivery to the deicer storage facility to be located behind the current maintenance facility at

11414 West Perimeter Road, Fort Wayne, IN 46809.

Order quantities are expected to be in lots of 20-ton deliveries. Shipping for 20-ton loads should

be included in the per ton cost. We have also requested a cost for shipping surcharge in the event

that we would want to consider an order of 10 ton. The vendor will be required to deliver the

first shipment of an order within one (1) working day of order placement by the FWACAA. The

Solid Runway Deicing Material

Fort Wayne-Allen County Airport Authority

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entire order will be on site at the storage facility within a 2-working day period. Orders will be

placed and deliveries accepted Monday-Friday from 7:30 a.m. to 8:00 p.m.

It is not anticipated that after hour or weekend deliveries will be needed due to our ability to

stock large inventory levels. However, single source 24-hour emergency service must be

available should the most severe weather conditions require emergency delivery. It is expected

the additional costs for such a delivery will be paid for by the airport.

Specification Compliance

Attached you will find a checklist indicating your compliance to the general and technical

specifications covered in this bid. Any firm submitting a bid must complete and return the

applicable compliance sheets with their bid. In addition, any deviation from these specifications

must be noted and outlined in sufficient detail. Failure to comply with the terms of this paragraph

may be cause for rejection.

Technical specifications are attached for solid runway deicer. The company shall supply and

deliver the solid deicer in strict conformance with FAA approved specifications SAE AMS 1431

(latest revision). The attached specification summaries are a list of the major applicable

requirements of the above-named documents and are not intended to be all inclusive. A copy of

the specifications referenced above can be obtained at www.sae.org.

Contract Documents

Appendix B contains the Purchase Agreement to be executed and returned with the bid by each

bidder along with the general specification compliance checklist. Appendix A contains the Price

Sheet/Bid Proposal. Exhibit A contains the Insurance Requirements attached to the Purchase

Agreement. Exhibit B contains the Non-Collusion Affidavit to be completed, signed, and

returned with the bid. Failure to submit an executed Purchase Agreement or signed Non-

Collusion Affidavit may result in the bid being deemed non-responsive. Execution of the

Purchase Agreement by the bidder does not constitute acceptance by the Authority. The Purchase

Agreement shall become effective only upon award by the Authority and execution by both

parties. Award of the contract will not guarantee a level of usage during the contract period. It

will designate the supplier to be utilized should the product be required throughout the term of

the agreement.

If a bidder submits alternate contract language with their bid, it may be considered only to the

extent that it is not prejudicial to competition or the Authority. A bidder who submits terms and

conditions which are deemed unacceptable will be required to withdraw their additional language

or their bid will be considered non-responsive. Terms and conditions which impact a bidder’s

price will not be acceptable.

***

Solid Runway Deicing Material

Fort Wayne-Allen County Airport Authority

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GENERAL SPECIFICATION

COMPLIANCE CHECK LIST

The pricing submitted is not-to-exceed pricing

through March 31, 2027.

Pricing is F.O.B. Ft. Wayne, Indiana.

The first shipment of an order will

be available within 1 working day of order

placement. The balance of the order to be

delivered within 2 working days.

Normal deliveries are accepted Monday through

Friday from 7:30 a.m. to 8:00 p.m.

Single Source 24-hour emergency service is

available.

Material Safety Data Sheets are provided with

the bid and will be provided with each shipment.

The Supplier guarantees that product conforms to FAA approved

SAE AMS 1431 (latest revision) and additional

Specifications contained herein. Supplier acknowledges that

the attached technical specifications are summaries only of the

applicable specifications and are not intended to be all inclusive.

The vendor shall include with the bid a copy of independent laboratory

certification of the product to AMS 1431 certification and shall be

dated per the testing requirements in AMS 1431.

Supplier guarantees that product conforms to

Federal Department of Environmental Protection

Agency statutes concerning potentially

Environmental Hazardous Chemicals.

Do You

Comply?

(Yes/No)

________

Solid Runway Deicing Material

Fort Wayne-Allen County Airport Authority

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Supplier guarantees that product conforms to

Indiana Department of Environmental Management

statutes concerning potentially Environmental

Hazardous Chemicals.

Shipments of product will be subject to random

sampling for validation of true and correct

composition.

Product literature should be provided with the

bid. Product samples are available upon request.

Environmental data which may be required for reporting to either

the EPA or DNR should be included with your bid. These shall

include but are not limited: percent product biodegradability,

biochemical oxygen demand (BOD5), chemical oxygen demand (COD),

ph, presence of toxic or hazardous components (if any), and

remaining inert elements after application.

Five years experience in providing the solid runway deicer in this

Bid. Attach documentation and references.

Contractor will supply formal and informal training for Authority

staff prior to season of use at a time mutually agreed upon by the

Maintenance Manager of the FWACAA and the contractor.

Test results performed by an independent lab providing evidence that

your product complies with the applicable AMS specification must be

provided prior to award to include acceptance tests from the most

recent lot.

Provide information regarding the plant location where the product

will originate from and where the product will be delivered from.

Do You

Comply?

(Yes/No)

________

_________

Solid Runway Deicing Material

Fort Wayne-Allen County Airport Authority

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

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