07/17/2026: Bid for Biannual and On-Call Generator Service and Maintenance

BI-ANNUAL AND ON-CALL
GENERATOR SERVICE AND
MAINTENANCE
Contract No. 2026-07
Various Locations
Tarrytown, NY
Village of Tarrytown
Mayor and Board of Trustees
Karen G. Brown, Mayor
Rebecca McGovern, Deputy Mayor
Kenny Herzog
David Kim
Paul J. Rinaldi
Thomas Mitchell
Effie Phillips-Staley
One Depot Plaza
Tarrytown, NY 10591
(914) 631-3668
Advertisement Date: July 17, 2026
Bid Opening Date: August 7, 2026 at 11:00 A.M.

BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE
CONTRACT 2026-07
TABLE OF CONTENTS
SECTION PAGE NUMBER
A. NOTICE TO BIDDERS A-1
B. INSTRUCTIONS TO BIDDERS B-1 - B-3
C. BID PROPOSAL C-1 - C-12
D. FORMS
Form of Agreement D-1 - D-5
Form of Bid Bond D-6 (Sample)
Form of Performance Bond and
Labor & Material Payment Bond D-7 - D-10 (Samples)
Form of General Release D-11
Form of Maintenance Bond D-12 - D-13
E. INSURANCE E-1 - E-4
F. LABOR PROVISIONS F Section
General Information and
NYS Prevailing Wage Rates
G. GENERAL CONDITIONS
101. Definitions G-1
102. Superintendence of Contractor G-2
103. Subcontracts G-2
104. Other Contracts G-2
105. Responsibilities of Contractor G-3
106. Fitting and Coordination of the Work G-3
107. Mutual Responsibility of Contractor G-3
108. Assignment or Novation G-3
109. Progress Schedule G-3 - G-4
110. Communications G-4
111. Payments to Contractor G-4 - G-6
112. Changes in the Work G-6 - G-8
113. Claims for Extra Cost G-8 - G-9
114. No Options Paid G-9
115. Time and Materials Work Notification G-10
116. Termination; Delays and Extensions;
Liquidated Damages G-10 - G-12
117. Engineer's Authority G-12
118. Technical Specifications and Contract
Drawings G-12
119. Requests for Supplementary Information G-13
120. Shop Drawings G-13 - G-14
121. Samples, Certificates and Tests G-14 - G-16
122. Materials and Workmanship G-17 - G-18
123. Permits and Codes G-18
124. Care of Work G-19
125. Accident Prevention G-19
126. Sanitary Facilities G-20
127. Use of Premises G-20
128. Removal of Debris, Cleaning, etc. G-21
129. Layout of Work G-20
130. Blasting G-20 - G-22
Page 1 of 2

BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE
CONTRACT 2026-07
TABLE OF CONTENTS
SECTION PAGE NUMBER
G. GENERAL CONDITIONS (continued)
131. Inspection/Acceptance of the Work G-22
132. Final Inspection G-23
133. Insurance G-23
134. Warranty of Title G-23
135. General Guarantee G-24
136. No Arbitration G-24
137. Risk of Loss G-24
138. Required Provisions Deemed Inserted G-24
139. Corrections G-24
140. Safety Provisions G-25
141. Connecting to Existing Work G-25
142. Existing Improvements G-25
143. Access to Site G-26
144. Access to Adjacent Properties G-26
145. Use of Roadways G-26
146. Indemnity Clause G-27
147. Disputes G-27
148. General Municipal Laws of New York State G-28
149. "Or Equal" Clause Unless Otherwise Specified G-28
150. Construction, Excavation and Demolition
Operations at or near Underground Facilities G-28
151. Review by Owner G-29
152. Deductions for Uncorrected Work G-29
153. Patents G-29
154. Information from Owner G-29
155. Existing Utilities, Structures and Fixtures G-29
156. Control of Existing Flows G-30
157. Sewage, Surface, Groundwater & Flood Flows G-30
158. Weather Conditions/Work in Freezing Weather G-30 - G-31
159. Maintenance and Protection of Traffic G-31 - G-32
160. Hours of Work G-32
161. Watchman G-32
162. Field Copies G-32
163. Emergency Work G-33
164. Protection G-33
165. Payment for General Conditions G-33
166. Damage to Private Property G-34
167. Restoration G-34
168. Site Visitation G-34 - G-35
H. SPECIFIC CONDITIONS (201-209) H-1 - H-5
APPENDIX
A. VILLAGE OF TARRYTOWN GENERATOR INVENTORY
Page 2 of 2

NOTICE TO BIDDERS
VILLAGE OF TARRYTOWN
WESTCHESTER COUNTY, NEW YORK
NOTICE IS HEREBY GIVEN that sealed bids will be received by the Village Clerk of the Village of
Tarrytown until 11:00 a.m. on Friday, August 7, 2026, One Depot Plaza, Tarrytown, New York 10591,
at which time and place said sealed bids will be publicly opened and read aloud for the:
BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE
Various Locations
Contract No. 2026-07
The project consists of bi-annual (twice per year) preventative maintenance on ten (10) building standby
generators, and on an as-needed basis for generator issues. The term of this agreement shall be for two
(2) years for a term ending May 31, 2028, with an option for a third year at the sole discretion of the Village
for an extension of one (1) year, for a term ending May 31, 2029.
Specifications will be available on Friday, July 17, 2026, obtainable from the New York State Contract
Reporter, www.nyscr.ny.gov, Bidnet, www.bidnet.com, and the Village of Tarrytown website
https//www.tarrytownny.gov.
All prospective bidders may arrange to independently review the existing sites prior to submitting a bid.
Access to the various Village properties is to be coordinated with Donato R. Pennella, P.E., Village
Engineer at (914) 631-3668 or dpennella@tarrytownny.gov Monday to Friday between the hours of
9:00am and 3:00pm.
A bid bond in the amount of 5% of the bid must accompany the bid proposal. In lieu of a bid bond, a
certified check or bank check in the amount of 5% of the bid, accompanied by a Consent of Surety, must
accompany the bid proposal.
Bidders shall provide the non-collusive bidding certificate required by Section 103-d of the General
Municipal Law of the State of New York. Bidders on this work will be required to comply with the President's
Executive Order No. 11246, as amended by Executive Order No. 11375. The requirements for Bidders
and Contractors under this Order, which concerns non-discrimination in employment, are explained in the
Information for Bidders.
All bids must be submitted in sealed envelopes plainly marked:
"Village of Tarrytown, Bid for Bi-Annual and On-Call Generator Service and Maintenance
Contract No. 2026-07 Due date: Friday, August 7, 2026 at 11:00 A.M."
The Village of Tarrytown reserves the right to accept or reject any or all bids and to waive any informalities
at their discretion, and to award contracts in a manner deemed to be in the best interest of the Village of
Tarrytown even if such award is to other than the lowest bidder. The Village will not accept Bids and/or
Proposals from, nor award a Contract to, anyone who cannot prove to the satisfaction of the Village that
he/she/they has/have sufficient experience in this type of work and is financially ready, willing and able
and to furnish and install the equipment required by the Village.
All technical questions should be submitted in writing to the Village Administrator, Richard Slingerland,
rslingerland@tarrytownny.gov no later than Wednesday, July 29, 2026 at 3:00p.m.
Krissy Gilligan, RMC
Village Clerk
Dated: July 17, 2026

BI-ANNUAL AND ON-CALL CONTRACT # 2026-07
GENERATOR SERVICE AND MAINTENANCE
SECTION B
INSTRUCTIONS TO BIDDERS
1. DOCUMENTS: Complete sets of Bidding Documents will be issued for bidding
purposes as stated in the "Notice to Bidders." A complete set of Documents
consists of the following:
a. A bound copy of the Specifications
b. Contract Plans (if any)
c. Addenda (if any)
2. PROPOSALS: To be considered, proposals on the forms included herein, must be a
set in accordance with these Instructions to Bidders. All bids must be submitted on the
prescribed forms which are bound in the specifications as Section C. All blank spaces
for bid prices must be filled in, in both words and figures, either typed or in ink.
Proposals that contain any omission, erasures, alterations, additions, or items not called
for in itemized Proposal, or that contain irregularities of any kind, may constitute
sufficient cause for rejection of the bid. In case of any discrepancy in the price or
amount bid in the Proposal, the price, as expressed in words, shall govern. All bids must
be submitted in sealed envelopes addressed to Village Clerk, Village of Tarrytown, One
Depot Plaza, Tarrytown, New York and be clearly identified with (1) Project Name, (2)
Name of Bidder and address. Proposals shall be signed with name typed below
signature. The Bidder's seal, if a corporation, shall be affixed under the Bidder's
signature. Telephone or telegraphic bids will not be accepted.
3. QUALIFICATIONS OF BIDDERS: The Owner may make such investigations as he or
she deems necessary to determine the qualifications of the Bidder to perform the work,
and the Bidder shall furnish information and data for this purpose as may be required.
The Owner reserves the right to reject any bid if the evidence submitted by a Bidder, or
the investigation of such Bidder, fails to satisfy the Owner, that such Bidder is properly
qualified to carry out obligations of the Contract and to complete the work contemplated
therein within the time designated. Fraudulent statements shall cause rejection of
Proposal and forfeiture of bid security.
4. CONDITIONS OF WORK: Each bidder must inform himself or herself fully of conditions
relating to the construction and labor under which work will be performed. Failure to do
so will not relieve a successful Bidder of his or her obligation to furnish all material and
labor necessary to carry out the provisions of the contract and to complete the work for
the consideration set forth in his Bid. Bidders' attention is direction to Paragraph 1 of the
Bid Proposal, in which the Bidder certifies that he or she has examined the site. Bid
shall include the complete costs of furnishing all materials, with the Drawings and
Specifications and all other expenses incidental thereto. Local and State sales taxes
shall not be included in the bid. Insofar as possible, any Contractor in the carrying out of
their work must employ such methods or means as will not cause any interruption of or
interference with the work of any other Contractor, or of the proper functioning of the
existing facilities of adjacent or contingent properties.
B-1

BI-ANNUAL AND ON-CALL CONTRACT # 2026-07
GENERATOR SERVICE AND MAINTENANCE
5. ADDENDA AND INTERPRETATION: Every request for information or interpretation of
Bidding Documents or Drawings must be addressed in writing to the Village
Administrator, Village of Tarrytown and, to be given any consideration, and must be
received at least ten (10) days prior to the date fixed for the opening of bids. Any and all
such interpretations, any supplemental instructions, will be in the form of written
Addenda and will be mailed or e-mailed to all prospective Bidders. The failure of any
Bidder to receive any such Addenda will not relieve the Bidder of any obligation under
his Bid submitted. Any Addenda so issued shall become part of he Bidding Documents.
Reception of Addenda shall be noted on the "Bid Form."
6. BID SECURITY: Each bidder is required to deposit at the time of submission of his bid,
a Bid Bond or certified check in an amount representing five percent (5) of his or her bid
payable to the Owner, which amount the Bidder agrees is to be forfeited as liquidated
damages and not as a penalty if is case he is awarded the contract, and he shall
thereafter fail to execute a Contract with the Owner under the conditions of his or her
Proposal or to furnish the bonds required for the faithful performance of this Contract.
Bidders who submit certified checks must accompany them with a Consent of Surety
from a recognized Bonding Company agreeing to supply a Performance Bond and Labor
and Materials Bond if the contract is awarded to the Bidder.
Such bid security will be returned to all except the three lowest formal Bidders within
three days after the formal opening of the Bids, and the remaining bid security will be
returned to the other bidders after the Owner and the accepted Bidder have executed
the Contract Documents. In the event no Contract has been so executed within forty-
five (45) calendar days after the date of the opening of the bids, upon the demand of the
Bidder, so long as he has not been notified of the acceptance of his or her bid, his or her
bid security will be returned. The Bid Security of the successful Bidder will be retained
until the filing and approval of the bonds and insurance.
7. INSURANCE REQUIRED: The successful Bidder will be required to procure and pay
for the following types of insurance, in accordance with the provision listed in Section E.
a. General Liability Insurance
b. Automobile Liability Insurance
c. Compensation, Disability and Employer's Liability Insurance
d. Unemployment Insurance
8. SECURITY FOR FAITHFUL PERFORMANCE: The Contractor shall, prior to execution
of the Contract submit two separate executed bonds, (1) a Performance Bond in an
amount equal to one hundred percent (100%) of the accepted bid as security for the
faithful performance of the terms, covenants and conditions of the Contract; and (2) a
Labor and Material Payment Bond for the full amount of the Contract price guaranteeing
the full payment of all persons performing labor or furnishing material or rentals, under
the contract.
The Bonds shall be prepared as specified in Section D - Form of Performance Bond and
Labor and Material Bond, and shall have as Surety thereon such Surety Company or
B-2

BI-ANNUAL AND ON-CALL CONTRACT # 2026-07
GENERATOR SERVICE AND MAINTENANCE
companies as are acceptable to the Owner and are authorized to transact business in
the State of New York.
In addition, at the time of final payment, a one-year Maintenance Bond Guaranteeing
against defective materials and workmanship will be required in an amount equal to one
hundred percent (100%) of the contract amount.
9. FORM OF AGREEMENT: The form of agreement is included in these documents in
Section D.
10. AWARD - BEST VALUE: The contract will be awarded to the lowest responsible bidder
based on Best Value, pursuant to the provisions of the General Municipal Law, including
Section 103 and as further defined in the New York State Finance Law, including but not
limited to Section one hundred sixty-three (163), and as authorized in the Tarrytown
Village Code, Chapter 47, Article II - Best Value Procurement. The Village Board
reserves the right to determine responsibility and best value based on an evaluation of
the contractor's qualifications, experience, organization, finances, past performance, life
cycle of the contract, warranty, other required and applicable factors. The Village Board
further reserves the right to reject any and all bids if it is in the best interests of the
Village to do so.
11. OWNER: Village of Tarrytown, One Depot Plaza, Westchester County, New York.
12. SALES TAX EXEMPTION: Under Chapter 513 of the Laws of New York 1974, all
materials and supplies sold to a Contractor and which are to become an integral,
component part of a structure, building or real property owned by an exempt
organization such as the Village of Tarrytown are exempt from the payment of New York
State Sales or compensator use taxes. Therefore, the Contractor should not include any
amount in its bid price to cover sales taxes for the above items.
13. REQUIRED SUBMISSIONS: Prior to award, the successful bidder will be required to
meet the following requirements:
a. The successful bidder must provide the Village with a certificate issued by the
Secretary of State that the Corporation is authorized to do business within the
State and is presently in good standing. If the entity to whom the bid is awarded
is not a corporation, it would be required that the entity's certificate of doing
business, which should be on file in the County Clerk's office, be provided. (This
would also hold true in the case of joint ventures which would be required to
disclose the underlying entities which make up the joint venture and the
supplying of the requisite certificate of doing business of each such entity.)
b. A Statement by the successful bidder that no officer, director or stockholder (if
less than 10 stockholders) of the successful bidder is an officer or employee of
the Village or is a relative of any such Village officer or employee. If such officer,
director or stockholder does exist, their names and relationship should be
disclosed to the Village.
B-3

SECTION C
BID PROPOSAL
BI-ANNUAL AND ON-CALL GENERATOR SERVICE AND MAINTENANCE
CONTRACT 2026-07
VILLAGE OF TARRYTOWN, NEW YORK
TO: Bid Submitted By:
Village of Tarrytown
Village Hall (Name)
Office of the Village Administrator
One Depot Plaza
Tarrytown, NY 10591 (Firm Name)
(Address)
(Telephone No.)
1. I/We do hereby declare that I/we have carefully examined the Instructions to
Bidders, the Plans, Profiles and other drawings and the Specifications relating to
the above entitled matter and the work, and have also examined the site.
2. I/We do hereby offer and agree to furnish all materials, to fully and faithfully
construct, perform and execute all work in the above titled matter in accordance
with the Plans, Drawings, and Specifications relating thereto, and to furnish all
labor, tools, implements, models, forms, transportation and materials necessary
and proper for the purpose for the price/prices as given on the bid forms.
3. I/We do hereby declare that the prices so stated cover all expenses of every kind
incidental to the completion of said work, and the contract therefor, including all
claims that may arise through damages or any other cause whatsoever.
4. I/We do hereby agree that I/we will execute a contract therefor, containing all the
terms, conditions, provisions, and covenants necessary to complete the work
according to the Plans and Specifications therefor within thirty (30) business days
after the award of the contract, and if I/we fail to execute said contract within said
period of time, that the Village Board shall have the power to rescind said award
and also that the said Board shall retain the proceeds of the certified check, or
require the payment of the sum of the bid bond. The Contract execution will serve
as the official notification to commence work.
5. I/We do also declare and agree I/we will commence the work within seven (7) days
after the contract execution and will complete the work fully and in every respect
on or before the time specified in said contract an do authorize the said Board, in
case of failure to complete the work within such specified time, to employ such
men, equipment and materials as may be necessary for the proper completion of
C - 1

SECTION C (cont.)
BID PROPOSAL (cont.)
said work and to deduct the cost thereof from the amount due under the contract.
I/we further agree that the Owner may deduct for liquidated damages the sums set
forth in the Special Conditions if I/we fail to complete the work within the time limits
specified.
6. I/We hereby affirm that by submission of this bid, each bidder and each person
signing on behalf of any bidder certifies, and in the case of a joint bid, each party
thereto certifies as to its own organization, under the penalty of perjury, that to the
best of knowledge and belief;
(a) The prices in this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or with
any competitor; and
(b) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or
to any competitor; and
(c) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit or not to submit a bid for the purpose
of restricting competition; and
(d) No member of the Village Board or any officer or employee of the Village of
Tarrytown, New York, or person whose salary is payable in whole or in part from
the said Village Treasury is, shall be or become interested, directly or indirectly, as
a contracting party, partner, stockholder, surety or otherwise, in this bid, or in the
performance of the Contract, or in the supplies, materials or equipment and work
or labor to which it relates, or in any portion of the profits thereof.
7. I/We hereby further agree that this proposal is a firm bid and shall remain in effect
for a period of at least forty five (45) calendar days from the date of the opening
bids, and that within said period of forty five (45) days, the Village will accept or
reject this proposal, or this time period may be extended by mutual agreement.
8. I/We do hereby declare that, if this is a corporate bid, I have been duly authorized
to act as the signator on this proposal in behalf of this corporation.
9. I/We hereby affirm that I/we will adhere to the requirements of the attached
"Affirmative Action Certification."
10. I/We hereby affirm, under penalty of perjury, the truth of all statements in this
proposal.
C - 2

SECTION C (cont.)
BID PROPOSAL (cont.)
11. I/We will accept, in full payment for the completed work, payment based on unit
prices and extension prices as my/our base bid.
YEAR 1 Total Amount of Bid in Figures (Items 1-10):
YEAR 1 Total Amount of Bid in Words:
YEAR 2 Total Amount of Bid in Figures (Items 1-10):
YEAR 2 Total Amount of Bid in Words:
IF AUTHORIZED:
YEAR 3 Total Amount of Bid in Figures (Items 1-10):
YEAR 3 Total Amount of Bid in Words:______________________________________
Date:
(Legal Name of Bidder)
(Authorized Signature)
Corporate Seal (if incorporated)
(Address)
C - 3