Bid #0004 - 2025 Flaherty Park Tennis Courts Renovation and Restroom Upgrade Addendum 2

REMI NGTON 3211 Shannon Road, Suite 405
RVE | &VERNICK "Or (019) 493.5277
1901 ENGINEERS License Number: F-1561

FLAHERTY PARK TENNIS COURTS RENOVATION AND RESTROOM UPGRADE
BID #0004-2025

TOWN OF WAKE FOREST
RALEIGH, NC

PRE-BID CONFERENCE
ADDENDUM NUMBER 1

APRIL 8, 2026, 1:00 P.M.

A Pre-Bid Conference for the project was held on April 8, 2026, at 1:00 P.M. A list of attendees is attached.
Drawings and specifications are available from RVE, Inc. in the Durham office.

RVE, Inc.
3211 Shannon Road
Durham, NC 27707
Telephone 919/493-5277

To receive a complimentary electronic copy of contract documents and to be placed on the distribution list,
please send the following information to Patrick Haramija, e-mail: Patrick.haramija@rve.com. Name and e-
mail of individual, Company Name, Address, Web Site, Telephone Number and Fax Number.

Patrick Haramija thanked the contractors for taking the time to attend. The Town of Wake Forest staff and
design team introduced themselves. He then covered general administrative items for the bidding process.

The designer provided the background and an overview of the project. The drawings and Scope of Work were
reviewed and discussed.

A walk-through of the work areas was conducted to familiarize the contractors with the project site.

All bids must be submitted by April 30, 2026, by 2:00 P.M.

Bids can be submitted to the Town of Wake Forest, at the Wake Forest Purchasing Department, Attention:
Hollie Aldridge, 234 Friendship Chapel Road, Wake Forest, NC 27587 up until Thursday, April 30, 2026,
1:00 P.M.

From 1:00 to 2:00 P.M., sealed bids can be submitted at the Wake Forest Town Hall, located at 301 S. Brooks
Street, Wake Forest, NC 27587.

All bids must be submitted in a sealed envelope marked: Bid # 0004-2025 - Flaherty Park Tennis Court
Renovation and Restroom Upgrade. To ensure a fair bidding process, questions and/or clarifications requested
by contractors will not be accepted after an established cut-off date.

A cut-off date of April 15, 2026, at 5:00 P.M. for questions was established.

10.

I.

14.

Contractors are encouraged to e-mail their questions as they have them and not hold them until later. The
questions should be emailed to:

Project Manager: Patrick Haramija
Mobile: (919) 545-1894
E-mail: Patrick.haramija@rve.com

The project will be performed under a single prime contract.
Contractors shall familiarize themselves with Instruction to Bidders.

The Time of Completion including close-out is 330 days from the date of the notice to proceed. This included
270 days for Substantial Completion.

No work will be allowed during some special events and holidays. The Town of Wake Forest reserves the
right to specify one more day when work will not be allowed. These are included in the completion time and
will not be a cause for an extension in the completion date.

Contractors are responsible for compliance with the "Guidelines for Recruitment and Selection of Minority
Businesses for Participation in State Construction Contracts" which is included in the specifications. The
State has a verifiable 10% goal for participation by minority businesses. The Owner target is 10% of the work
to be completed by a minority firm. Affidavit A - Listing of Good Faith Efforts is required. Documentation
demonstrating compliance must be available for review and submission immediately following the bid
opening. A contract award recommendation cannot be made by the engineer until compliance is verified.
Each contractor must submit either Affidavit B or Affidavit C with the bid. The need to maintain good
documentation of efforts to obtain minority participation was emphasized. Please contact Hollie Aldridge
(haldridge@wakeforestnc. gov) if you have any questions or need help finding sub-contractors.

The contractors are responsible for site verification of existing conditions and distances. Locations and
distances should not be scaled from the drawings. Any costs resulting from their failure to verify will be the
contractor's responsibility. No change order requests will be considered for items that can be verified by site
observations and measurements, even if these are not consistent with drawings.

All addenda and project correspondence will be by E-mail only. Contractors should send an acknowledgment
when they receive any correspondence.

Questions/Clarifications from the contractors were received. during the pre-bid meeting. Responses to those
questions are provided within this addendum. The site was visited to familiarize the contractors with the
facility.

All contractors submitting proposals shall incorporate the items in this Addendum and all other addenda into
their proposals and acknowledge receipt of the Addenda on their bid proposal forms. This Addendum shall

be incorporated in the Drawings and Specifications which are a part of the Contract Documents and shall
supersede anything contained therein with which it may conflict.

DISTRIBUTION:

Patrick Haramija RVE, Inc.

Town of Wake Forest
Attendees of the Pre-Bid Meeting

FLAHERTY PARK TENNIS COURTS RENOVATION AND RESTROOM UPGRADE
BID #0004-2025

TOWN OF WAKE FOREST
RALEIGH, NC

CLARIFICATIONS/ RESPONSES,
FROM PRE-BID CONFERENCE AND CONTRACTORS' QUESTIONS

Questions

Question: What is the schedule for construction?

Answer: The courts must be completed in six months or less. The courts cannot be out of commission for
more than that. Ideally, some of the courts will become available for use in phases. Substantial completion for
all work shall be achieved in 270 calendar days with an additional 60 days for punchlist and closeout.
Question: Will there be an allowance for unsuitable soils?

Answer: Please include a unit price (not an allowance) for the removal and replacement of unsuitable soils
(priced per CY.)

Question: I know there is a 10% minority participation goal that must be met on this project, as discussed at
the pre-bid meeting. I am a 100% women owned business; will this meet the requirement?

Answer: Yes, being a woman owned business meets the requirement and should be noted on the required
minority forms included in the bid packet.

Question: Is there a unique edge detail for the courts?

Answer: No, there is not a unique edge detail. Please refer to the tennis court typical pavement detail. Note
that parts of the court abut concrete.

Question: Does the asphalt extend past the court and fence?

Answer: Yes, the plans call for the pavement to extend 1' past the fence.

Question: Should reinforced grass be maintained/replaced?

Answer: Yes, contractor should replace reinforced grass grid, as needed. Please assume up to 3,000 SF.

Question: How will signage on the existing fencing be handled?

Answer: Signage shall be removed by the contractor, delivered to the owner, stored by the owner and
reinstalled by the contractor (picked back up from owner).

Clarifications

In addition to the questions received, please see the following clarifications:

Please assume that the owner will be responsible for 3rd party testing but all other fees will be paid by the
contractor.

Please include three bike racks on the bike rack concrete pad.

The 36' & 60' Blended Lines on 78' Courts detail, on sheet C-512, has been revised to show the correct
striping and the 36' center marks. The site plan has also been updated to reflect these changes. Please refer to
revised plans.

All fencing and gates will be replaced with new.
All doors shall be hollow metal. All doors are in CMU walls.
Vertical grab bars are required in the two handicapped stalls.

Attached is the specification for the tennis court asphalt paving.

eID ASR

Foundation dimensions for the netpost and centerstrap footings have been increased. Please refer to revised
plans.

9. The Chain Link Fence detail on Sheet C-513 has been revised to show fence footings fully below the asphalt
pavement. Please refer to revised plans.

10. Mirrors shall be full length of the counter and 3" high, per the elevation.

11. Ifplans and/or specs ever conflict, assume the most restrictive and/or expensive option in your bid.

SECTION 321216 - TENNIS COURT ASPHALT PAVING

PART | - GENERAL

1d

1.2

1.3

14

1.5

A.

SUMMARY
Section Includes:

1. Hot-mix asphalt (HMA) paving for tennis courts.

REFERENCES

United States Tennis Association (USTA) Facility Guidelines

American Sports Builders Association (ASBA) Tennis Court Construction Manual

ASTM International standards for asphalt material

North Carolina Department of Transportation (NCDOT) Standard Specifications (modified for

court construction

ACTION SUBMITTALS

Hot-Mix Asphalt Designs:

1. Certification, by authorities having jurisdiction, of approval of each hot-mix asphalt
design proposed for the Work.

2. For each hot-mix asphalt design proposed for the Work.

QUALITY ASSURANCE

Manufacturer Qualifications: A paving-mix manufacturer registered with and approved by
authorities having jurisdiction or the DOT of state in which Project is located.

Testing Agency Qualifications: Qualified in accordance with ASTM D3666 for testing
indicated.

Regulatory Requirements: Comply with materials, workmanship, and other applicable
requirements of NCDOT for asphalt paving work.
FIELD CONDITIONS

Environmental Limitations: Do not apply asphalt materials if subgrade is wet or excessively
damp, if rain is imminent or expected before time required for adequate cure, or if the following
conditions are not met:

TENNIS COURT ASPHALT PAVING 321216 -1

Prime Coat: Minimum surface temperature of 60 deg F (15.6 deg C).
. Tack Coat: Minimum surface temperature of 60 deg F (15.6 deg C).
3. Slurry Coat: Comply with weather limitations in ASTM D3910.

Ne

4. Asphalt Base Course and Binder Course: Minimum surface temperature of 40 deg F (4.4
deg C) and rising at time of placement.

5. Asphalt Surface Course: Minimum surface temperature of 60 deg F (15.6 deg C) at time
of placement.

PART 2 - PRODUCTS

2.1

2.2

A.

B.

Cc.

A.

ASPHALT MIX DESIGN

Surface Course:

L Type: Fine-graded HMA surface mix

2. Nominal Maximum Aggregate Size (NMAS): 3/8 inches (9.5 mm)
3. Designed to produce a dense, smooth, non-porous surface

4. Asphalt binder: PG 64-22 (or local equivalent)

Base Course (if applicable):

1. Type: Intermediate/binder course

2. NMAS: 1/2 inches (12.5 mm)

3. Compacted to support uniform surface course

Mix shall:

1. Be free of segregation, tearing, or surface irregularities

2. Provide a tight, smooth surface suitable for acrylic coatings
3. Be designed for low permeability and minimal voids

APPROVED MIX DESIGN SUBMITTALS

Contractor shall submit approved asphalt mix designs for both base and surface courses for
review prior to installation.

1 Submittals shall include:

Mix design reports

Gradation curves

Binder type and content

Voids and compaction targets

Certification from approved plant

Confirmation mix is suitable for tennis court applications

me ao ge

PART 3 - EXECUTION

3.1

A.

EXAMINATION

Verify that subgrade is dry and in suitable condition to begin paving.

TENNIS COURT ASPHALT PAVING 321216 -2

B. Proceed with paving only after unsatisfactory conditions have been corrected.

3.2 SUBGRADE PREPARATION
A. - Subgrade shall be compacted to 95% standard Proctor density
B. _ Proof-roll and correct anu unstable areas

C. Finish surface shall be smooth and uniform

3.3 PRE-PAVING PREPARATION AND COORDINATION

A. Net Post and Center Strap Footings:
1. Net post and center strap footings shall be installed prior to placement of asphalt
pavement surface to maintain the structural integrity and uniformity of the court surface.
Installation of footings after asphalt placement is not permitted.
3.4 ASPHALT INSTALLATION

A. - Clean Asphalt shall be placed in lifts not exceeding:
1. 2" max per lift (compacted)

B. __ Final surface course thickness:

1. 1.5" minimum compacted

C. Total asphalt thickness:
1. Typically 2.5"-3" minimum (confirm per design)

3.5 SURFACE TOLERANCE (CRITICAL FOR USTA)

A. Surface shall not vary more than:
1. 1/8 inch in 10 feet

B. No birdbaths, depressions, or standing water permitted
C. Surface shall be constructed in a single true plane

3.6 COMPACTION
A. Achieve uniform density with no roller marks

B. Final surface shall be:
1 Smooth
2. Tight
3. Free of roller lines or tearing

TENNIS COURT ASPHALT PAVING 321216 -3

3.7 CURING AD PREPARATION FOR SURFACING
A. - Asphalt shall cure for minimum 14-28 days prior to acrylic coating

B. - Surface shall be:

1. Clean
2. Dry
3. Free of oils, debris, and laitance

3.8 WASTE HANDLING
A. General: Handle asphalt-paving waste in accordance with approved waste management plan

required in Section 017419 "Construction Waste Management and Disposal."

END OF SECTION 321216

TENNIS COURT ASPHALT PAVING 321216 -4

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