Bid #26-02-002 - Fixed & Portable Generator Installation Addendum #7

FIXED AND PORTABLE GENERATOR INSTALLATIONS
CITY OF DUBLIN
INVITATION TO BID
BID #26-02-001
Issue Date: February 13, 2026
OPENING DATE AND TIME: March 19, 2026 at 2:00 PM
The City of Dublin will receive sealed bids for furnishing supplies or services at:
CITY OF DUBLIN ENGINEERING OFFICE
100 S. CHURCH STREET
DUBLIN, GA 31021
Bids will be publicly opened and read on the above stated date and time, local
time prevailing. Late bids will not be accepted. No extension of the bidding period
will be made. The City reserves the right to award a bid to multiple bidders when
more than one item appears in a bid package.
Purchase requested by: Engineering Dept.
ITEM SUPPLIES/SERVICES QTY. TOTAL COST
1. Fixed and Portable 1 each $_______________
Generator Installations
per attached specs
f.o.b. Dublin
Delivery Time: ____________________________
**W-9 (Rev. March 2024) must be provided with bid.
**Completed E-Verify Documentation must be provided with bid.
**Supporting literature must be provided with bid.
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
In compliance with the above, the undersigned offers and agrees, if this bid is
accepted within sixty (60) calendar days from the date of opening, to furnish any
and all of the items upon which prices are quoted, at the price set opposite each
item, delivered at the designated point(s) within the time specified in the schedule.
Items on bid are exempt from federal excise tax and Georgia sales and use tax.
Title shall pass to the City only upon actual receipt and acceptance of the items.
In the event there is a discrepancy between the unit price and the
extended price, the unit price shall govern. Terms are N30. Bids will not be
accepted via facsimile or e-mail._________ (Please initial)
NAME & ADDRESS OF BIDDER SIGNATURE OF BIDDER
___________________________ ___________________________
___________________________
___________________________
___________________________
DATE
PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)
____________________________ ____________________________
____________________________ ____________________________
E-Mail:_________________________
For information regarding this bid, contact Matthew Bradshaw, Engineering Dir.,
at bradshawm@dublinga.org.
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
TABLE OF CONTENTS
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
2 Invitation to Bid
3 Terms and Conditions Invitation to Bid
4 Instructions for Bidders
6 Proposal and Declaration
8 Itemized Proposed Bid
10 Bid Bond
11 Non-Collusion Affidavit
12 Contract Time
13 Acceptance of Unit Pricing
14 Immigration and Security Form
16 Notice of Award
19 Notice to Proceed
21 Performance Bond
27 Payment Bond
33 Pay Procedures
34 General Provisions
39 Provisions for Remedies
40 Termination for Convenience Clause
41 Measurement and Payment
42 Vendor Information Form
43 Technical Specifications
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
INVITATION TO BID
Legal Notice
1. Sealed proposals for the completion of the FIXED AND PORTABLE GENERATOR
INSTALLATIONS owned by the City of Dublin will be received by Mr. Matthew Bradshaw,
Engineering Director at the Director's Office until 2:00 p.m. on Tuesday, March 19, 2026, at
which time they will be publicly opened. Bids will not be accepted by via facsimile.
2. The project shall include but is not limited to installation of permanent generators at eight
sewage lift stations, one existing well, one at the Surface Water Treatment Plant, and one
at the Wastewater Treatment Plant; delivery and connection of two portable generators:
one for the Holiday Inn / Carver Street Pump Stations and one for the Washington Street
Pump Station as well as reuse of an existing generator and manual transfer switch and
installation of new service at the Emergency Replacement Water Well.
3. Plans and Specifications are open to inspection at City Hall, Dublin, Georgia, or may be
obtained from City of Dublin, Purchasing Department, Post Office Box 690, or 702 E.
Madison Street Dublin, Georgia 31021.
4. Bids shall be accompanied by a bid bond or certified cashier's check in an amount not less
than 10% of the base bid. No Irrevocable Letter of Credit will be accepted. All bonds shall
be by a surety company licensed in Georgia with an "A" minimum rating of performance and
a financial strength of at least five (5) times the contract prices as listed in the most current
publication of "Best's Key Rating Guide Property Liability." Performance and Payment
Bonds, each in an amount equal to 100% of the contract price shall be required of the
successful bidder if contract is awarded. No Irrevocable Letter of Credit will be accepted.
Each Bond shall be accompanied by a "Power of Attorney" authorizing the attorney-in-fact
to bind the surety and certified to include the date of the bond.
5. Liability and Worker's Compensation Certificate of Insurance must be provided.
6. City reserves the right to reject any or all Bids, including without limitation, the rights to Reject
any or all nonconforming, non-responsive, unbalanced or conditional Bids and to reject the
Bid of any Bidder if City believes that it would not be in the best interest of the Project to
make an award to that Bidder, whether because the Bid is not responsive or the Bidder is
unqualified or of doubtful financial ability to meet any other pertinent standard or criteria
established by the City.
THE CITY OF DUBLIN, GEORGIA
END OF INVITATION TO BID
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
TERMS AND CONDITIONS -- INVITATION TO BID
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
1. CHANGES: No change will be made to this invitation except by written modification by the City Engineering
Office. Requests for changes must be in writing and received at least ten (10) calendar days prior to the time
set for opening of the bids.
2. FOB POINT: Bid price to include shipping, packing, crating, and unloading at the address in the BID
SCHEDULE. Title to remain with vendor until fully accepted by the City. Goods damaged or not meeting
specifications will be rejected and removed at vendor's expense. Concealed damaged goods to remain the
property of vendor until replaced or removed at City's direction. All bid responses received will be F.O.B.
Dublin. Due to volume of order, delivery shipment schedule will be coordinated between the successful bidder
and the City of Dublin.
3. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials
ordered herein which occur prior to delivery to include concealed damage; and such loss, injury, or destruction
shall not release vendor from any obligation.
4. BID IDENTIFICATION: All bids submitted as a result of this invitation must be returned in a sealed envelope
with the bid number on the envelope.
5. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only if the request is received prior
to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing his bid
confers no right of withdrawal or modification of his bid after bid has been opened.
6. BID BONDS: A. Bid Bond: required
B. Payment and Performance Bonds: required
7. SITE INSPECTIONS: When applicable, bidders should inspect the site to ascertain the nature and location
of work and the general conditions which could affect the cost of the work. The City will assume no
responsibility for representations or understandings made by its officers or employees unless included in this
Invitation for Bid. While site inspections are not a mandatory requirement to submit a proposal, vendors are
urged to schedule inspections to ascertain all the requirements of this invitation.
8. AWARD OF CONTRACT: Awards will be made to that responsible bidder whose bid, conforming to the
Invitation for Bid, will be most advantageous to the City. Prices will not necessarily be controlling, but quality,
equality, efficiency, delivery, suitability of item(s) offered, maintainability, and reputation of item(s) in general
use will also be considered with any other relevant factors. The City reserves the right to reject any and/or all
bids submitted and to waive any technicalities or minor irregularities in bids received. A written award, mailed
(or otherwise furnished) shall be deemed to result in a binding contract without further action by either party.
Contract(s), if awarded, will be on a lump sum basis or individual item basis, whichever is found to be in the
best interest of the City of Dublin.
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
INSTRUCTIONS FOR BIDDERS
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
I. Bids must be received by the designated date and time.
Late bids will not be accepted.
II. Bids must be delivered to:
City of Dublin - Engineering Department
P. O. Box 690 100 S. Church Street
Dublin, GA 31040 Dublin, GA 31021
ATTN: Matthew Bradshaw ATTN: Matthew Bradshaw
III. Bids must be sealed with the bid number clearly printed on the outside of the
envelope.
IV. Bids must be complete and include:
A. Completed Bid Proposal Form
B. Executed Affidavit of Non-Collusion
C. Executed Acknowledge of Addendum(s) (if issued)
* All bids submitted shall be subject to acceptance or rejection and the City of Dublin
specifically reserves the right to accept or reject any or all bids, to waive any
technicalities and formalities in the bidding.
* Failure of the bidder to sign the bid or have the signature of any authorized
representative or agent on the bid/proposal IN THE SPACE PROVIDED may be
cause for rejection of the bid. Signature must be written in ink. Typewritten or
printed signatures are not acceptable.
* All bids should be tabulated, totaled, and checked for accuracy. The unit price will
prevail in case of errors.
* If only one bid is received, the bid will be forwarded to the Mayor and Council for
a determination to accept and award the bid or to reject and re-bid.
* Bids requiring bid bonds will not be read or considered if bond is not enclosed.
Bond may be in the form of cash, certified check, cashier's check or Surety Bond
issued by a Surety Company licensed to conduct business in Georgia.
No Irrevocable Letter of Credit will be acceptable.
* Bids must meet or exceed the specifications in order to be considered by the City
of Dublin. Any reference to brand name is to be considered generic. The City of
Dublin reserves the right to award a bid to more than one bidder when two or more
items appear on the bid schedule. Payment terms are N30 unless otherwise stated
in the bid.
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
INSTRUCTIONS FOR BIDDERS (continued)
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
* Contracts may be cancelled by the City with or without cause with 30-day written
notice.
* The City of Dublin is a Drug-Free Workplace. If the contractor has more than 1
employee, including contractor, contractor shall provide for such employees a
drug-free workplace, as defined under Official Code of Georgia Annotated
("O.C.G.A.") sections 50-24-2(5) and 50-24-3(b), throughout the duration of this
agreement.
* Contractors and Sub-Contractors must execute the affidavit included in the bid
package verifying that they have registered and participate in the federal work
authorization program to verify information of all new employees, per O.C.G.A. 13-
10-90, et. seq., and Georgia Department of Labor Regulations rule 300-10-02.
* All Requests for Information (RFI) shall be received no later than seven (7)
business days prior to bid date. Any RFI received after this time shall not be
addressed.
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
PROPOSAL and DECLARATION
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
TO THE MAYOR AND CITY COUNCIL
CITY OF DUBLIN, GEORGIA
The bidder declares that he has examined the site of the work and informed himself fully in
regard to all conditions pertaining to the place where the work is to be done; that he has examined
the Specifications for the work and contractual documents relative thereto, and has read all Special
Provisions and General Conditions furnished prior to the opening of bids; and that he has satisfied
himself relative to the work to be performed.
The bidder proposes and agrees, if this Proposal is accepted, within thirty (30) calendar days
from the date of opening, to contract with the City of Dublin, Georgia in the form of contract specified,
to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation
and labor necessary to complete the construction of the work in full and complete accordance with
the shown, noted, described and reasonably intended requirements of the Specifications and
Contract Documents to the full and entire satisfaction of the City of Dublin, Georgia, with a definite
understanding that no money will be allowed for extra work except as set forth in the attached
General Conditions and Contract Documents, for the following prices. In the event there is a
discrepancy between the unit price and the extended price, the unit price shall govern.
* That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to
the scheduled bid opening, but may not be withdrawn after such date and time for a time of
thirty (30) days.
* That the City of Dublin reserves the right to reject any or all bids and to accept that bid which
will, in its opinion, best serve the public interest. The City of Dublin reserves the right to award
the bid to separate bidders when more than one division appears on the schedule. The City of
Dublin reserves the right to waive any technicalities and formalities in the bidding.
* That the bidder understands that these specifications are the minimum requirements and must
be met or exceeded in order to be considered by the City of Dublin. The bidder acknowledges
that the item bid is suitable for the intended application.
* That by submission of this bid the bidder acknowledges that the City of Dublin has the right to
make any inquiry or investigation it deems appropriate to substantiate or supplement
information supplied by the bidder.
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
PROPOSAL and DECLARATION (continued)
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
If a partnership, a general partner must sign.
If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this
bid.
BIDDER:
__________________________________ ______________________
Name Title
__________________________________ ______________________
Name Title
AFFIX CORPORATE SEAL (if applicable)
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FIXED AND PORTABLE GENERATOR INSTALLATIONS
ITEMIZED PROPOSED BID
ITB #26-02-002, FIXED AND PORTABLE GENERATOR INSTALLATIONS
FIXED AND PORTABLE GENERATOR INSTALLATIONS PROJECT BID ITEMS
Item Descriptio Quantity Unit Unit Price Total
n s
1 Academy Avenue Pump Station JOB - -
1010 Honeysuckle Road
2 Airport Pump Station JOB - -
599 Airport Road
3 Alabama Street & Raw Water Pump Stations JOB - -
808 Alabama Street / 101 Parker Dairy Road
4 Emergency Replacement Water Well JOB - -
200 Truxton Street
5 Existing Water Well JOB - -
East Madison & South Union Streets
6 Hwy 19 Pump Station JOB - -
1572 Hwy 19 South
7 Holiday Inn / Carver Street Pump Stations (Portable) JOB - -
2186 Holiday Inn Road / 1251 Carver Street
8 I-16 Westbound Pump Station JOB - -
12063 I-16
9 Loves Pump Station JOB - -
63 Waldrep Road
10 Surface Water Treatment Plant JOB - -
106 Parker Dairy Road
11 Wastewater Treatment Plant JOB - -
250 Riverview Drive
12 West Laurens Pump Station JOB - -
297 West Laurens School Road
13 Washington Street Pump Station (Portable) JOB - -
1106 South Washington Street
Total BID:
Bid Amount (Written Out)
__________________________ __________________________
Signature Title
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