Bid 03-081226 Fire Hydrants-Water Resources Department

FINANCIAL SERVICES
Purchasing Division
INVITATION TO BID
FORMAL BID
BID # 03-081226
Fire Hydrants Contract
Water Resources Department
City of High Point
Purchasing/Warehouse Division
816 E Green Drive, PO Box 230
High Point, NC 27260
Phone: 336-883-3220
Libby Rush, Senior Buyer
FORMAL BID NUMBER: 03-081226 DATE: July 22, 2026
BIDS DUE NO LATER THAN:
Wednesday, August 12, 2026
By 2:00 PM
Bid price shall be FOB Destination and
include delivery to:
BUYER: Libby Rush
City of High Point
libby.rush@highpointnc.gov
Water Mains Division
816 E. Green St.
TELEPHONE: (336) 883-3220
High Point, NC 27262
City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form
"This contract will be considered invalid if this page is not completed in full."
--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--
____________________________________________________________________________________________
Supplier Name (include d/b/a information if applicable)
Entity Formation Corporation Limited Liability Company Partnership Sole Proprietorship
Limited Company Limited Partnership
(check applicable):
____________________________________________________________________________________________________________________
Principal Office Address (Per Secretary of State)
________________________________________________ ____________________________________ _________________________
City, State & Zip Email Address Telephone Number
_______________________________________________ ______________________________________________________________
Federal Tax ID #/Social Security # General Contractor License # (if applicable)
_____________________________________________________________ _________________________________________________
Print Name & Title of Person Signing on Behalf of Supplier Supplier's Authorized Signature
* By signing above the Supplier acknowledges that terms and conditions associated with this bid
have been read and accepted.
*Failure to execute/sign this bid properly prior to submittal shall render the bid invalid
and it WILL BE REJECTED.
Late bids will NOT be accepted.
Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in
writing, effective upon receipt by the agency issuing this Invitation to Bid.
* Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are
subject to the conditions and specifications herein, are invited for materials and equipment as described
herein.
* Prices or any other entry made hereon by the bidders shall be considered firm and not subject to
change or withdrawal.
* Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no
Federal or North Carolina antitrust laws have been violated.
* State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to
vendors invoice and will be paid to Supplier at time of invoice payment.
* Bidders shall sign this form and return it with additional bid documents on or before the above date and
time, to the City of High Point Purchasing Division, P O Box 230 (27261) and 816 East Green Drive., High
Point, NC 27260.
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

NOTICE TO BIDDERS
Sealed proposals will be received by the Purchasing Division of the City of High Point, North Carolina,
located in the Municipal Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC,
until 2:00 PM on Wednesday, August 12, 2026, at which date and time they will be opened and publicly
read for the following:
Bid Number: 03-081226
Fire Hydrants
Copies of complete bid documents are available online at http://www.highpointnc.gov Government -
Departments - Financial Services - Purchasing - Current Bid Opportunities and Tabulations. Documents
are also available in the Warehouse/Purchasing Division, the Municipal Operations Center, 816 E Green
Dr., High Point, NC. Contact: Purchasing at (336) 883-3219 or purchasing@highpointnc.gov.
The City reserves the right to reject any or all bids, in whole or in part, as may in the judgment of the Council
of the City of High Point, serve its best interest and to waive irregularities and informalities in any bid
submitted.
No Bid may be withdrawn after the scheduled closing time of receipt of bids for a period of sixty (60) days.
USE OF THIS BID DOCUMENT: Bids must be submitted on the forms provided herein. Bids submitted in
any other format may be subject to rejection. If additional sheets are required, the bidder should make the
necessary copies and insert them in the bid document or submit a separate bid document.
EXECUTION: In compliance with this Invitation for Bids, and subject to all the conditions herein, the
undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices
set opposite each item within the time specified herein. By executing this bid, I certify that this bid is
submitted competitively and without collusion (G.S. 143-54).
BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise
instructed, and only one bid per envelope. Address envelope and insert bid number as shown below. It is
the responsibility of the bidder to have the bid in this office by the specified time and date of opening. All
pages within this bid document are necessary parts thereof and shall not be detached, taken apart or altered.
All pages of this document must be included in your bid submittal or you bid may be considered non-
responsive. NO EMAIL RESPONSES WILL BE ACCEPTED.
DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS
Libby Rush, Senior Buyer Libby Rush, Senior Buyer
Bid #03-081226 Bid #03-081226
City of High Point City of High Point
Warehouse/Purchasing Warehouse/Purchasing
816 E Green Drive 816 E Green Drive
High Point, NC 27260 High Point, NC 27260
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

REFERENCES: Supplier shall provide at least three (3) references for which your company has provided
goods or services of substantially the same features and quantity to those solicited herein. The City may
contact these references to determine the goods provided are substantially similar to those bid herein and
the Supplier's performance has been satisfactory. Such information may be considered in the evaluation
of the bid.
FIRM NAME LOCATION CONTACT PHONE E-MAIL
BID TABULATIONS: Bid Tabulations will be posted to the City's website
https://www.highpointnc.gov/Bids.aspx.
Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.
TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION
CHARGES PREPAID AND INCLUDED IN BID PRICE.
AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive
bid(s) - most advantageous to the City of High Point as determined by consideration of:
* Price
* Quality of products offered
* General reputation & performance capabilities of bidder
* Proven performance of equipment or goods offered
* Conformity with intent of specifications herein
* Bidder's previous performance in contract with the City
* Conformity with the terms and conditions of this Invitation for Bid
* Adequate availability of service and parts
* Delivery
AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all
items. The right is reserved, however, to make awards on the basis of individual items or groups of items, if
such shall be considered by the City to be most advantageous or to constitute its best interest.
The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.
The City reserves the right to award quantities greater or less than proposed based on funds and or need.
SCOPE: It is the intent of this Invitation for Bids to establish a Supplier for Fire Hydrants for the City of High
Point's water mains department.
QUESTIONS: All questions regarding this bid should be submitted in writing to Libby Rush at
libby.rush@highpointnc.gov by 12:00 pm on August 8, 2024.
CONTRACT TIME: The contract will be awarded for a one-year period beginning October 1, 2026, and
ending September 30, 2027, with the option to renew for four additional one (1) year periods if terms and
pricing are agreeable to both parties.
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and
agreed that during the contract period quantities purchased may be more or less than the stated estimated
quantities. The City shall not be obligated to purchase in excess of its normal requirements.
MAKE AND MODEL: Manufacturer's name and model/catalog numbers, if used, are for the purpose of
identification and to establish general quality level desired. Such references are not intended to be
restrictive and comparable products of other manufacturers will be considered. However, bidders are
cautioned that any deviation from specifications must be pointed out in their bid.
DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by
bidder. Otherwise it will be considered that equipment or goods offered are in strict compliance with these
specifications and requirements; a successful bidder will be held responsible therefore. Deviations must be
explained in detail. However, the City makes no implication that deviations will be acceptable. Bidder is
advised that the response (or lack thereof) on this question does not take precedence over specific
responses or non-responses provided elsewhere in this bid.
SALES TAX: Do not include Sales Tax in the bid price. Sales tax shall be added to invoice and will be
paid at time of invoice payment.
COST ADJUSTMENTS: The cost for all items as quoted herein shall remain firm for the contract period
specified/awarded. Costs for subsequent periods and any extension term periods shall be subject to an
adjustment only if increases occur in the industry. However, unless very unusual and significant changes
have occurred in the industry, such increases shall not exceed 3% per year or, whichever is less, the latest
yearly percentage increase in the All Urban Consumers Price Index (CPI-U) (National) as published by the
Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that
latest index published and available ninety (90) days prior to the end of the contract year then in effect
compared to the index for the same month one year prior.
Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days
prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the
anniversary date of the contract. In the event the CPI or industry costs decline, the City shall receive, from
the Contractor, a reasonable reduction in costs that reflect such cost changes in the industry.
The City may, after examination, refuse to accept the adjusted costs if they are not properly documented,
increases that are considered to be excessive, or decreases that are considered to be insufficient. In the
event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the
satisfaction of the City, the contract will not be renewed and the City will rebid the contract.
Any contract extension is subject to the continuation of usage and the appropriation of funds.
ALL UNIT COSTS SHALL BE FIRM FOR THE CONTRACT PERIOD SPECIFIED.
SAMPLES: Samples are not required with the bid response; however, if required later, bidder agrees to
furnish samples of items offered at no expense within five (5) consecutive calendar days after request is
made. Bidders who do not comply with this requirement will be subject to rejection.
DELIVERY SITE: All pricing shall be quoted FOB Destination to the following locations:
Water Mains Division
816 E Green Dr
High Point, NC 27260
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

SPECIFICATIONS
CITY OF HIGH POINT
Fire Hydrants Contract
03-081226
Scope: It is the intent of this Invitation for Bid to establish a unit price contract from October 1, 2026,
through September 30, 2027, for the procurement of Fire Hydrants for the Water Mains Division of the
Water Resources Department. The Water Mains Department does not have adequate storage for all the
items at one time. Orders will be placed on an as-needed basis by Purchase Order throughout the contract
period.
This contract will run from October 1, 2026, through September 30, 2027, with the option to renew for four
(4) additional one (1) year periods if terms and pricing are agreeable to both parties. Written
communication between both parties is required before this contract can be renewed. Quantities provided
are based on current estimates of needs and to provide pricing integrity for bid evaluation. The City of High
Point will not be responsible for purchasing in excess of actual needs.
Material Specifications: Fire hydrants shall be iron body, fully bronze mounted, dry barrel type, self-
lubricating, bolt-on bonnet "O" ring seals, traffic model, working pressure of 150 psi, and shall conform to
the latest specification of ANSI/AWWA C 502. Hydrants shall be constructed to permit the withdrawal of
internal working parts without disturbing the barrel or casing. The valve, when shut, shall be reasonably
tight when the upper portion of the barrel is broken off. The valve opening shall be at least 4 12 inches in
diameter. The waterways feeding the valves shall be at least 20% larger than the 4-1/2 inch valve
openings. There shall be no chattering under any condition of operation. All hydrants shall have a
breakable safety flange located at the connection of the barrel of the hydrants.
Hydrants shall be equipped with two (2) 2 12 inch hose connections and one (1) 4 12 inch steamer
connection. Hose nipples shall be bronze and threads shall be National Standard. Nipple caps shall be
securely chained to the barrel. AWWA standard pentagon 1 12 inch point to flat operating nut opening
c.c.w. The barrel shall be of sufficient length to stand approximately thirty (30) inches above the ground and
maintain a cover of fifty-four (54) inches unless otherwise specified. The exterior of the lower barrel shall be
given two (2) coats of pitch tar varnish or black asphaltum paint. The exterior of the upper barrel of each
hydrant shall be painted with one (1) coat of primer paint and two (2) coats of bright red enamel equivalent
to RUST-O-LEUM. The caps and bonnet shall receive two (2) coats of white Alert by Axon Aerospace Inc.
All hydrants are to be quoted with 6" MJ accessory kits included in the cost of hydrant.
APPROVED MODELS
1. Mueller - Super Centurions A-421 with bronze shoe
2. Kennedy Guardian K-81A with bronze to bronze sealing
3. AVK 2780
Brand Name: Brand names and model/catalog numbers used are for the purpose of identification and to
establish quality level desired. Such references are not intended to be restrictive and equivalent products of
other manufacturers will be considered. However, bidders are cautioned that any deviation from
specifications must be pointed out in their bid. Bidders are requested to offer only equivalent comparable
units that will provide the features and performance needed and implied. The City reserves the right to
evaluate all proposals for suitability for the required use and to award the one best meeting requirements
and thought to be in the City's best interest.
The City of High Point will be the sole judge of equivalency, and the decision of the City as to equivalency is
final.
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Equipment and Accessories: All equipment and accessories listed as standard items in the
manufacturer's current product literature, but not listed in these specifications shall be included with the
equipment.
Standard Production Model: The attached specifications include the requirement that the equipment
herein requested be a "standard production model of the latest design". To meet this requirement the
equipment offered shall be new and the latest production model as represented in the manufacturer's
current published literature intended for the general public. Such literature must represent the specific
configuration offered. Equipment offered otherwise may be subject to rejection.
Delivery: Quoted price to include delivery, FOB Destination, High Point, North Carolina
Sales Tax: Do not include Sales Tax in quoted price.
Demonstration: Bidder must be capable of demonstrating proposed equipment within seven (7)
consecutive calendar days after notification at no additional cost to the City. If required, this will be a
comprehensive demonstration at a site designated by the City with hands-on participation by agency
operator(s) if necessary. Bids that fail to comply with this requirement may be subject to rejection.
Warranty: Equipment shall be new and shall be guaranteed against defects in materials, workmanship,
and performance in accordance with the manufacturer's standard warranty, except that in no event shall
such coverage be less than one (1) year. Warranty coverage shall begin on the date of acceptance by the
City of High Point. Warranty service shall be available on-site at any location within the state of North
Carolina. Defective units shall be repaired or replaced during the warranty period at no cost to the City of
High Point or its representative.
Award Criteria: As provided by Statute, the award will be based on the lowest responsive and responsible
bid (most advantageous to the City of High Point) as determined by consideration of:
1) Price
2) Quality of item offered
3) General reputation and performance capabilities of bidder
4) Suitability of items for intended use
5) Conformity with the intent of specifications herein
6) Conformity with the terms and conditions contained herein
7) Guaranteed availability for pickup
8) Evaluation of sample, if requested
9) ANSI compliance
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Attachment A
Bid Proposal Form
Bid 03-081226
Fire Hydrants Contract
UNIT
QUANTITY DESCRIPTION UNIT EXTENSION
QUANTITY PRICE
3.0' Bury Hydrants Model
5 ______________________ Ea 5 $ $
Manufacturer
________________________________
3.5' Bury Hydrants Model
5 ______________________ Ea 5 $ $
Manufacturer
________________________________
4.0' Bury Hydrants Model
5 ______________________ Ea 5 $ $
Manufacturer
________________________________
4.5' Bury Hydrants Model
5 ______________________ Ea 5 $ $
Manufacturer
________________________________
5.0' Bury Hydrants Model
10 ______________________ Ea 10 $ $
Manufacturer
________________________________
5.5' Bury Hydrants Model
5 ______________________ Ea 5
Manufacturer
________________________________
6.0' Bury Hydrants Model
5 ______________________ Ea 5 $ $
Manufacturer
________________________________
6" Fire Hydrant Extension Kit
4 Manufacturer ______________________ Ea 4 $ $
12" Fire Hydrant Extension Kit
4 Manufacturer ______________________ Ea 4 $ $
18" Fire Hydrant Extension Kit
4 Manufacturer ______________________ Ea 4 $ $
24" Fire Hydrant Extension Kit
4 Manufacturer ______________________ Ea 4 $ $
Shipping/Freight $
TOTAL BID $
PER ATTACHED SPECIFICATIONS
Bidders must include the manufacturer and part number above
Delivery will be made within _____ days after receipt of order.
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Company Name Signature
City State Zip Date
E-mail Telephone Fax
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

ATTACHMENT B
STATE OF NORTH CAROLINA
AFFIDAVIT
CITY OF HIGH POINT
**************************
I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of
________________________________ (the entity bidding on project hereinafter "Employer") after first being
duly sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program used to
verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS 64-
25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to
work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with
NCGS64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in this State and that
employs 25 or more employees in this State. (mark Yes or No)
a.YES _____, or
b.NO _____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This ____ day of _______________, 20__.
Signature of Affiant
Print or Type Name: _________________________
State of ______________ County of ____________________
Signed and sworn to (or affirmed) before me, this the _____
day of ________________, 20__.
My Commission Expires:
Notary Public
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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219
(Affix
Official/Notarial
Seal)