Bid File#25-151-007 DeSoto County Courthouse Renovations 2025

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DOCUMENT 00 11 13
ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS

DeSoto County Courthouse Renovations 2025
for the
Desoto County Board of Supervisors
Notice is hereby given that Sealed Bids will be received by the DeSoto County Board of Supervisors by the Director of Procurement, Lynn Ford, at 365 Losher Street, Suite 300, Hernando, MS on Friday, August 29, 2025 at 2:00 p.m., at which time and place Bids will be opened and publicly read.  Contractor's company name and a current Certificate of Responsibility Number (or "bid under $50,000") shall be written on the outside of the sealed envelope.

BID FILE: DeSoto County Courthouse Renovations 2025

BID FILE NUMBER: 25-151-007

Location for the Receipt of Bids:

Bid for the “DeSoto County Courthouse Renovations 2025”
Director of Procurement (Lynn Ford)
365 Losher Street, Suite 300
Hernando, MS 38632
Office Hours: 8am – 5pm

Bid Submittal Options:

Bids may be submitted via sealed envelope addressed to the Office of Procurement, 365 Losher Street, Suite 300, Hernando, Mississippi 38632 Electronic bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bid process, please call Central Bidding at 225.810.4814.
Plans and Specifications Entitled:

“DeSoto County Courthouse Renovations 2025”

Bid Documents: Official bid documents may be viewed or downloaded free from the DeSoto County Procurement website at: https://www.desotocountyms.gov/Bids.aspx.

Plan Holders: To ensure that general contractors and all subcontractors get issued addenda or any other information issued to the bidder, participants are encouraged to register at either www.desotocountyms.gov/bids.aspx or www.centralbidding.com to be on the official plan holders list.

Plans and Specifications are also on file in the Office of Procurement, DeSoto County Administration Building, 365 Losher Street, Suite 300, Hernando, MS 38632, during normal business hours. Information concerning this bid can also be found on the Procurement Page at www.desotocountyms.gov.  All bids must comply with the plans and specifications provided.  DeSoto County reserves the right to amend the plans and specifications, as necessary, and agrees to notify all having requested bid packets from the DeSoto County Office of Procurement and Central Bidding.

Bid proposals must be submitted, in duplicate, on copies of the “General Construction Bid Form” included in the specifications and must be accompanied by a Bid Bond, Certified Check, or cash in the amount of 5% of the Base Bid (100%) and on a flash drive.  The Bid Bond, if used, shall be payable to the Owner. Performance and Payment Bond will be required from the successful bidder. Bids are requested for a Lump Sum Base Bid with any Alternates and/or Unit Costs requested.  In the event that an electronic bid is submitted, a copy of the bid bond must be included with the submission. If submitting electronically, a hard copy of all bid documents must be provided within 3 business days if requested after the bid opening.

Bids on the Project must be received on or before the period scheduled for the project and no bid withdrawn after the scheduled closing time for the project for a period of forty-five (45) days.

All bids submitted in excess of $50,000.00 by a Prime or Sub-Contractor to do any erection, building, construction, repair, maintenance, or related work must comply with the Mississippi Contractors Act of 1985, by securing a Certificate of Responsibility from the State Board of Public Contracts.  If a bidder submits a bid not exceeding $50,000, no Certificate of Responsibility number is required; however, a notation stating that the bid does not exceed $50,000 must appear on the face of the envelope, or a Certificate of Responsibility number.  Each bidder submitting a bid in excess of $50,000 must show its Certificate of Responsibility number on the face of the envelope containing the bid.  If submitting electronically, please include this information on a cover page with your bid submission.

Out of state bidders submitting proposals exceeding $50,000 must provide a copy of their state’s preference law.

Bond requirements for this project will include Performance and Payment Bonds.

The Board of Supervisors reserves the right to reject any and all bids and waive any informalities.
PRE-BID CONFERENCE

Pre-Bid Conference – Tuesday, August 12, 2025 at 2 p.m. at the Desoto County Administration Building365 Losher Street, 3rd Floor Board Room
Hernando, MS 38632

Interested Bidders will be able to visit the project site immediately following the pre-bid conference.

WITNESS MY SIGNATURE, this the 21st day of July, 2025.

/s/__________________________________
Misty Heffner, CHANCERY CLERK
(SEAL)                                                               DeSoto County Board of Supervisors



SUBMITTED TO:                                               DESOTO TIMES TRIBUNE

FOR PUBLICATION ON:                                   Thursday, July 31, 2025
Thursday, August 7, 2025

PROOF OF PUBLICATION TO:                         DeSoto County Administrator Office
DeSoto County Administration Building
365 Losher Street, Suite 300
Hernando, MS 38632
Phone: 662-469-8180

END OF DOCUMENT

DOWNLOAD BID DOCUMENTS

Bid File No. 25.151.007 DeSoto County Courthouse Renovations 2025.pdf (115.6 MB)

BID SUBMITTAL INFORMATION

Creator Username:	DCBSKM
Bidding Privacy:	Bid encryption
Started:	31-Jul-2025 12:00:00 AM CDT
Ends:	29-Aug-2025 2:00:00 PM CDT ( 28d, 18h+ )
History:	5 Views, Messages
Event Status:	Event open for bids
Actions:	Sign-In to Bid
Visitors:	Visitors/Central Bidding Plan Holders