Bid 1610 - FH Landscape Maintenance

Forrest Health Landscaping Bid
Bid #1610
Company Name: __________________________________________________________
Contact Name: ____________________________________________________________
Company Address: ________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Phone Number: ___________________________________________________________
Email Address: ___________________________________________________________
Special Requirements for Bids
Forrest Health
Attention: Purchasing Department
125 South 28th Avenue, Suite 100
Hattiesburg, MS 39401
(601) 288-1922
BID MUST BE RETURNED NO LATER THAN
Tuesday, May 26, 2026, at 2:00 p.m.
Return Bid Envelope Must Be Marked on Outside:
Bid #1610 ENCLOSED
"FH LANDSCAPE MAINTENANCE"
Bid Opening Date: Tuesday, May 26, 2026
Bid Opening Time: Immediately after 2:00 p.m.
Bid Opening To Take Place:
FORREST GENERAL HOSPITAL
Purchasing Department
125 South 28th Avenue
1st Floor - Suite 100
Hattiesburg, MS 39401
FORREST HEALTH reserves the right to accept or reject any or all Bids, as well as
waive any and all informalities it deems appropriate.
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Forrest Health Landscaping Bid
Bid #1610
From: Paul DeFreese
Forrest Health
Purchasing Department
125 South 28th Avenue
Hattiesburg, MS 39401
SUBJECT: BID INSTRUCTIONS
You are invited to respond on the attached services listed. Please read the information carefully.
The terms and conditions stated in this Request for Quotation shall be considered agreed to,
unless specified otherwise.
Vendors who are interested in participating in the bid process are strongly encouraged
to attend the Pre-Bid Conference on Tuesday, May 19, 2026, at 2:30 p.m. The conference
is to be held at the Support Services Building, third floor, in the Forrest Room.
Please place your Company Name, Address, and Telephone number on the top left of page one,
and give the unit price and other information for each item listed, verify the shipping terms and
provide signature of an official of your company at the bottom of page eight (8).
Return your Bid as specified on the attached "Bid Summary" page to the above address for the
Forrest Health Purchasing Department in a sealed envelope. Quotation envelope must be
marked with "Bid #1610 ENCLOSED" and "FH LANDSCAPE MAINTENANCE" on the outside
of the sealed envelope. Quotations received after the specified date, time and/or without
Bid #1610 on the outside of the envelope, shall not be considered. Faxed copies of Bid will
only be accepted if faxed to an outside source and delivered to Forrest Health Purchasing
Department in a sealed envelope with all required information on outside of envelope.
Thank you,
Paul DeFreese
Purchasing Analyst
Supply Chain
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Forrest Health Landscaping Bid
Bid #1610
BID
FORREST HEALTH
P. O. BOX 16389, HATTIESBURG, MS 39404
(FOR SPECIFIED LOCATIONS)
FORREST HEALTH reserves the right to reject any or all Bids and waive any informalities.
"FH LANDSCAPE MAINTENANCE"
For all practical purposes in other sections of these Bid specifications, the proposing responder
may be referred to as the "Contractor" and Forrest Health may be referred to as the "Hospital."
Forrest Health Responsibility
1. The hospital shall provide one or more representative(s) to clarify Bid specifications, answer
questions, receive the Bid proposals, and determine the awarded vendor.
Marty Ward will be the contact to answer questions pertaining to the Bid at 601-288-
2710 or MDWard@forrestgeneral.com.
2. The awarded vendor will be notified after the Bid opening by telephone and letter. Please
include your name, mailing address and telephone with your Bid. A single contract shall be
left for service described below.
3. The Hospital reserves the right to reject any or all Bids submitted and waive any informalities,
whichever is in the best interest of the Hospital.
Right to Terminate:
The Hospital shall have, and hereby reserves and retains, the right and option to terminate the
contract with Contractor upon thirty (30) days prior written notice to Contractor, either with or
without cause.
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Forrest Health Landscaping Bid
Bid #1610
SCHEDULE FOR SERVICES
The contract shall begin August 1, 2026, and follow the schedule outlined below:
Landscape Maintenance
Services to Perform
(Times per month) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
BASE CONTRACT
Mowing 4 4 4 4 4 4 4 4 3 35
Edging 2 2 2 2 2 2 2 2 2 18
Raking/Leaf Removal 2 2 2 2 2 10
Shrub Trimming/Maintenance 1 1 1 1 1 1 1
Cleanup 4 4 4 4 4 4 4 4 4 4 4 4 48
LAWN MAINTENANCE
Includes: Per Schedule above: Mowing, edging, blowing off, Shrub Maintenance,
debris removal
Forrest General Hospital - 6051 US Highway 49; includes the entire site within the border of
US Hwy 49; Adeline Street, 28th Avenue and Camp Street
South Parking - Adeline Street; includes 3 parking lots off the south side of Adeline Street
North Parking - 2707 Camp Street; includes buildings and parking areas bordered by Camp
Street, 28th Avenue and 27 Ave. and the tree line to the North
Grass Lot - 109 S. 27th Avenue; Grass lot between 28th Ave, O'Ferral Street and 27th Avenue
Grass Lot - 2700 Hardy Street; Former Burger King Site on Hardy Street
Grass Lot - 2800 Hardy Street; Corner of 28th Avenue and Hardy Street
Support Services - 125 South 28th Avenue
Neuroscience Center - 2807 Arlington Loop
Cancer Center - 301 South 28th Avenue
The Healing Garden - 301 South 28th Avenue
Asbury Hospice House - 304 S. 40th Avenue
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Forrest Health Landscaping Bid
Bid #1610
Grass Lots (2) - 2700 Hardy Street & 2800 Hardy Street - One West of Ra Shop & One West
of Cellular Shop
Pine Grove Behavioral Health/Next Step - 2255 Broadway Drive; 28th Avenue Ext. Vacant
Lot Backside of Pine Grove
Pine Grove Women's Center 3779 Veterans Memorial Drive
FGH Warehouse Richburg Road - 1291 Richburg Road
Grounds & Service Center (Print Shop) - 608 South 28th Avenue
214, 216, 218, and 220 S. 27th Avenue
2500 Adeline Street
2504 Adeline Street
2506 Adeline Street
2508 Adeline Street
103 Hillendale Drive
100 Hillendale Drive
105 South 28th Avenue (Old LAW building)
Pine Grove Outpatient Services Building - 2117 Broadway Drive
Ortho Institute (OI Side Only)
Labor and Delivery Roof Planters
Ortho Institute Roof Planters
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Forrest Health Landscaping Bid
Bid #1610
Bid FORM
Forrest Health
Firm / Bidders Name: __________________________________________________________
Signed: ____________________________________________________________________
Title: _______________________________________________________________________
Contact: ____________________________________________________________________
Address: ___________________________________________________________________
Telephone: __________________________________________________________________
Date: ______________________________________________________________________
BASE MONTHLY CONTRACT AMOUNT: $ ____________________________
Prices are to be firm for a period of one (1) year from the award date and may be extended
for up to an additional two (2) years if agreed to in writing by both Forrest Health and the
Awarded Vendor sixty (60) days prior to end of each period.
The Hospital reserves the right to reject any/all Bids submitted and waive any
informalities, whichever is in the best interest of the Hospital.
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Forrest Health Landscaping Bid
Bid #1610
Vendor Responsibility
1. It is recommended that the Vendor representative contact the Hospital representative to discuss any
questions about the Bid specifications prior to submitting a Bid proposal. All Bid documents are to
be returned complete per Bid specifications in order to be considered.
2. Vendor must provide a copy of a Certificate of Insurance with Bid. The amount of Workers'
Compensation coverage required by Mississippi State Law. Commercial General Public Liability with
a minimum coverage of $1,000,000.00 per occurrence and $3,000,000.00 in the annual aggregate.
Automobile General Liability with a minimum coverage of $1,000,000.00.
3. Vendor is required to register the company and sales team with Forrest Health's authorized Vendor
Credentialing Program, Green Security.
4. The Vendor Representative will be responsible for completing and signing all documents included in
the Bid packet. Vendors who do not submit all required documents at the time of Bid opening will
not be considered.
5. Forrest Health will not be responsible for completing credit applications submitted by the awarded
vendor. Financial documents are included in the attached documentation.
6. If two or more Vendors quote the same low (tie) Bid and meets all Bid specifications and the terms
in compliance with Section 31-7-15 (1), Mississippi Code 1972, Annotated, the hospital has the option
to divide the purchase equally as possible to each low Vendor or select the Awarded Vendor by
drawing lots between or among the low (tie) Vendors.
7. Forrest County General Hospital reserves the right to reject any or all Bids and award one or more of
the options, whichever is in the best interest of the Hospital.
Bidders who are non-residents of the State of Mississippi must comply with the provisions of Section
31-3-21(3) of the Mississippi Code of 1972, as amended.
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Forrest Health Landscaping Bid
Bid #1610
I certify that my company and I qualify to do business as a resident of the State of Mississippi.
Yes _____ No _____
As a non-resident person, firm or corporation, I confirm that a copy of my Resident State's Law
pertaining to my state's treatment of non-resident Bidders is attached.
Confirmed: Yes _____ No _____
We quote/propose you as specified by Forrest Health in this Bid.
Date: ______________________
Vendor: _________________________________________________________________
Address: ________________________________________________________________
Official Signature: _________________________________________________________
Print Name & Title: ________________________________________________________
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Forrest Health Landscaping Bid
Bid #1610
FORREST COUNTY GENERAL HOSPITAL
STANDARD CONTRACT ADDENDUM
This standard contract addendum ("Addendum") is an integral part of contracts entered into by Forrest County
General Hospital ("FCGH") and shall become a part of the following listed
Agreements with _________________________________________ ("Contractor") as if fully copied into the body
of that Agreement.
FCGH owns, leases, operates, and/or does business as the following entities: Jefferson Davis General Hospital,
Marion General Hospital, Walthall General Hospital, Pearl River County Hospital, Highland Community Hospital,
and Perry County General Hospital.
The following terms shall control over any and all conflicting parts of the Agreement:
1. FCGH is a political subdivision of the State of Mississippi and is afforded the protection of limited sovereign
immunity pursuant to the Mississippi Tort Claims Act (Mississippi Code Annotated, Section 11-46-1, et seq.
as amended) and the Mississippi Constitution, including Article 4, Section 100. Any action against FCGH
shall be subject to the limitations contained in those and other applicable laws, including interpretations by
the Mississippi Attorney General's Office of the laws applicable to FCGH and/or the Agreement, none of which
are waived by FCGH by entering into the Agreement.
2. FCGH contracts (including the Agreement) are governed by and interpreted under the laws of the State of
Mississippi and the jurisdiction/venue for any litigation, special proceeding or other proceeding as between
the parties that may be brought, or arise out of, in connection with, or by reason of the Agreement shall be in
Forrest County, Mississippi.
3. No contract (including the Agreement) may be for a term of more than three (3) years unless it is an agreement
regarding physical property (i.e., lease agreement for buildings, property, etc.).
4. Generally, Mississippi law does not allow FCGH to agree to contractual provisions under which it indemnifies
or holds harmless another person or entity. Only to the extent permissible by Mississippi law does FCGH
agree to any vendor's references, if any, to limitation of liabilities, damages, and indemnifications.
5. Any references to attorney's fees to be paid by FCGH are deleted. Any reference to FCGH indemnifying or
holding harmless the Contractor is deleted; FCGH does not agree to defend any contractor. Each party shall
be responsible for its own defense against all claims, liabilities, losses and expenses, including reasonable
costs, collection expenses and attorneys' fees, which may arise because of the negligence, misconduct or
other fault of its own agents or employees in the performance of its obligations under this Agreement.
Mississippi law also does not allow FCGH to agree to mandatory arbitration, choice of law (other than
Mississippi), or choice of venue (other than Forrest County, Mississippi), and provisions in the Agreement to
the contrary are hereby deleted.
6. All references to interest, penalties, and/or late fees to be paid by FCGH on other than lease-purchase
contracts not exceeding five years are deleted. FCGH will pay within forty-five (45) days of invoice, receipt,
inspection and approval of goods and services as provided in 31-7-305(3) of the Code.
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Forrest Health Landscaping Bid
Bid #1610
7. In the event Contractor does not furnish products or services as agreed upon in the Agreement, including any
stated time period to cure, FCGH may, at its discretion, declare the Agreement null and void by written notice
to the Contractor or may require the Contractor, at Contractor's expense, to make such modification as
necessary to make the products or services satisfactory.
8. As a political subdivision of the State, FCGH maintains professional and general liability coverage (or
equivalent self-insurance) in the amounts set forth by the Mississippi Tort Claims Act under MS Code
Annotated, Section 11-46-1, et seq.) and does not name others as additional insureds.
9. In the event of any conflict between the terms of the Agreement and the terms of this Standard Addendum,
the terms of this Addendum shall control. This Addendum and the Agreement constitute the entire agreement
of the Parties with regard to the subject matter of the Agreement. In all other respects, the Agreement shall
remain unchanged. No modification to the Agreement or any term thereof may be amended except pursuant
to in writing signed by an authorized representative of FCGH. Contractor hereby acknowledges that no other
person has authority to bind FCGH to any change in any term of the Agreement, and specifically agrees that
any Contractor cannot vary the terms of the Agreement by invoice, purchase order, memo or otherwise,
unless it secures the signature of an authorized FCGH representative, acknowledging and expressly agreeing
to the change. No acceptance or payment of an invoice by FCGH where the terms of that invoice that vary
the Agreement shall constitute an amendment to the Agreement, but to the contrary shall be treated as mutual
mistake and Contractor shall refund any payment received from FCGH which is not in compliance with the
price terms and other provisions of the Agreement.
10. Contractor agrees to abide by the requirements of the Mississippi Employment Protection Act (E-Verify
Program), as amended, by registering to do business with the Mississippi Department of Employment
Security. Contractor further agrees that it shall only employ persons who are legal citizens of the United
States or are legal aliens, properly documented and verified by Contractor in compliance with all applicable
statutes, regulations and other laws.
11. If providing on site services, Contractor agrees to comply with fingerprinting and criminal history record checks
requirements in accordance with Sections 37-29-232 and 43-11-13, Mississippi Code of 1972, as amended,
to the extent applicable to Contractor. Contractor shall be responsible for ascertaining the application of those
laws to it and its employees providing services under the Agreement.
12. If providing on-site patient care or on-site services in close proximity to patients, Contractor agrees to ensure
its on-site staff have been drug screened no more than thirty (30) days prior to beginning the on-site
assignment, using a drug screen procedure that is comparable to the drug screen currently used by FCGH in
its post-offer pre-employment drug screening process.
13. Mississippi law limits those who can bind FCGH to any contractual provision and Contractor understands and
agrees to this. Any changes in the Agreement, as to price or other terms, shall not be effective unless
approved in writing signed by an authorized representative of FCGH.
14. Until the expiration of four (4) years after the furnishing of any Services hereunder, Contractor shall make
available upon written request to the Department of Health and Human Services, or upon request to the
Comptroller General of the United States, or of their duly authorized representatives this Agreement and the
books, documents and records that are necessary to certify the nature and extent of the costs of the
Agreement.
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