Bid Description: US-69 Surface Preservation Project: 019-U-2553-01

2026 US-69 Surface
Preservation
KDOT Project Number 019 U-2553-01
EEI Project Number 25-007
Pittsburg, Kansas
PROJECT MANUAL
04/29/2026
Earles Engineering & Inspection, LLC
Civil & Structural Engineers - Construction Inspectors - Surveyors
Pittsburg / McPherson / Liberal, Kansas

2026 US-69 Surface Preservation
Pittsburg, Kansas
Mayor
Chuck Munsell
Commissioners
DJ Perry
Cheryl Brooks
Stu Hite
F. Ronald Seglie, MD
City Manager
Daron Hall
City Clerk
Tammy Nagel
May 2026
KDOT Project No. 019 U-2553-01
Project No. 25-007
All communication regarding this work should be addressed to:
Earles Engineering & Inspection, LLC
Civil & Structural Engineers * Construction Inspectors * Surveyors
112 West 4th Street, Pittsburg, KS, 66762
earlesinc@earleseng.com

City of Pittsburg, KS KDOT Project No. 19 U-2553-01
2026 US-69 Surface Preservation EEI Project No. 25-007
15-17009 Portable Reusable Temporary Rumble Strips ...................................................................... 1734
15-21001 Seeds ................................................................................................................................... 2103
15-21002 Mulch Tacking Slurry ............................................................................................................ 2111
15-22001-R01 Thermoplastic Pavement Marking Material .......................................................................... 2211
15-22002-R02 Epoxy Pavement Marking Material ....................................................................................... 2214
15-22003-R02 Multi-Component Liquid Pavement Marking Material ........................................................... 2216
15-22004-R02 Pavement Marking Paint ...................................................................................................... 2215
15-22007-R01 Thermoplastic Pavement Marking Material .......................................................................... 2211
15-22008-R01 Preformed Thermoplastic Pavement Marking Material ......................................................... 2212
15-22009-R01 Sprayed Thermoplastic Pavement Marking Material ............................................................ 2213
15-22012 Cold Plastic Pavement Marking Material .............................................................................. 2207
15-22013 Patterned Cold Plastic Pavement Marking Material ............................................................. 2208
15-22014 High Durability Pavement Marking Material .......................................................................... 2209
15-22015 Raised Pavement Markers ................................................................................................... 2206
15-22016 Temporary Pavement Marking Tape .................................................................................... 2210
15-25001-R07 Part V ................................................................................................................................... 2501
15-25002-R01 Construction Manual - Part V Changes/Corrections ............................................................. 2501
15-26001-R12 Material Certifications ........................................................................................................... 2601
Download Specifications from KDOT here:
https://www.ksdot.gov/doing-business/highway-contractors/contractor-resources/specifications-for-state-road-and-
bridge-construction
Download Special Provisions from here:
https://www.ksdot.gov/doing-business/highway-contractors/contractor-resources/special-provisions
TABLE OF CONTENTS ii 1/21/2026

KDOT Project No. 019 U-2553-01 City of Pittsburg
EEI Project No. 25-007 2026 US-69 Surface Preservation
INVITATION TO BID
CITY OF PITTSBURG, KANSAS
US-69 Surface Preservation
Project File No. 019 U-2553-01 (25-007)
You are invited to bid on a general contract for the construction of the 2026 US-69 Surface Preservation Project in
Pittsburg, Kansas.
The City of Pittsburg, Kansas, will receive bids until 2:00 pm on Thursday, June 4, 2026, at the City of Pittsburg
City Hall Offices, in the presence of the City Clerk.
The proposed Contract Documents may be examined at:
Office of the City Clerk, 201 West 4th, Pittsburg, KS 66762
Earles Engineering & Inspection, Inc., 112 West 4th Street, Pittsburg, KS 66762
Copies of the proposed Contract Documents may be obtained by contacting EEI.
Earles Engineering & Inspection, LLC
112 West 4th Street
Pittsburg, KS 66762
(620) 308-5577
earlesinc@earleseng.com
Bid security is required on this project.
OWNER reserves the right to reject any or all bids.
CITY OF PITTSBURG, KANSAS
Tammy Nagel, City Clerk
Date Prepared 04/28/2025 INVITATION TO BID

City of Pittsburg KDOT Project No. 019 U-2553-01
2026 US-69 Surface Preservation EEI Project No. 25-007
Principal items of Work (Approximate Quantities)
PROJECT MUST BE BID AS "ENTIRE PROJECT"
Item Item Description Unit Quantity
1 CONTRACTOR CONSTRUCTION STAKING LUMP SUM LUMP SUM
2 FIELD OFFICE EACH 1
3 MOBILIZATION LUMP SUM LUMP SUM
4 TRAFFIC CONTROL LUMP SUM LUMP SUM
5 MILLING (2") TONS 1,914
6 MILLING (4") TONS 1,600
7 RUMBLE STRIPS (MILLED)(ASPHALT)(SHOULDER) STA. 44
8 RUMBLE STRIPS (MILLED)(ASPHALT)(CENTERLINE) STA. 29
9 HMA-OVERLAY (SR-12.5A)(PG 70-28) TONS 2,881
10 PAVEMENT MARKING (WET RECOVERABLE)(WHITE)(6") LN. FT. 8,660
11 PAVEMENT MARKING (WET RECOVERABLE)(YELLOW)(4") LN. FT. 4,038
12 PAVEMENT MARKING (WET RECOVERABLE)(YELLOW)(12") LN. FT. 53
13 PAVEMENT MRK (INTERSECTION GRADE) (WHITE) (RIGHT ARROW) EACH 4
INV- 2

INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
Article 1 - Defined Terms.............................................................................................................................. 1
Article 2 - Copies of Bidding Documents ...................................................................................................... 1
Article 3 - Qualifications of Bidders .............................................................................................................. 1
Article 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 1
Article 5 - Bidder's Representations ............................................................................................................. 3
Article 6 - Pre-Bid Conference ...................................................................................................................... 4
Article 7 - Interpretations and Addenda ...................................................................................................... 4
Article 8 - Bid Security .................................................................................................................................. 4
Article 9 - Contract Times ............................................................................................................................. 5
Article 10 - Liquidated Damages .................................................................................................................. 5
Article 11 - Substitute and "Or-Equal" Items ............................................................................................... 5
Article 12 - Subcontractors, Suppliers, and Others ...................................................................................... 5
Article 13 - Preparation of Bid ...................................................................................................................... 6
Article 14 - Basis of Bid ................................................................................................................................. 7
Article 15 - Submittal of Bid ......................................................................................................................... 7
Article 16 - Modification and Withdrawal of Bid ......................................................................................... 8
Article 17 - Opening of Bids .......................................................................................................................... 8
Article 18 - Bids to Remain Subject to Acceptance ...................................................................................... 8
Article 19 - Evaluation of Bids and Award of Contract ................................................................................. 8
Article 20 - Bonds and Insurance ................................................................................................................. 9
Article 21 - Signing of Agreement ................................................................................................................ 9
Article 22 - Sales and Use Taxes ................................................................................................................... 9
Article 23 - Contracts to be Assigned ........................................................................................................... 9
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
five 5 days of Owner's request, Bidder shall submit written evidence establishing its
qualifications such as financial data, previous experience, and present commitments, and Other
required information regarding qualifications
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
storage of materials and equipment, and any access needed for such additional lands, are
to be obtained and paid for by Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to rely, as provided in the General Conditions, has been identified and
established in the Supplementary Conditions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition
of Technical Data set forth in Article 1 of the General Conditions will apply.
4. Geotechnical Baseline Report: The Bidding Documents may contain a Geotechnical
Baseline Report (GBR). The GBR describes certain select subsurface conditions that are
anticipated to be encountered by Contractor during construction in specified locations
("Baseline Conditions"). The GBR is a Contract Document.
The Baseline Conditions in the GBR are intended to reduce uncertainty and the degree
of contingency in submitted Bids. However, Bidders cannot rely solely on the Baseline
Conditions. Bids should be based on a comprehensive approach that includes an
independent review and analysis of the GBR, all other Contract Documents, Technical
Data, other available information, and observable surface conditions. Not all potential
subsurface conditions are baselined.
Nothing in the GBR is intended to relieve Bidders of the responsibility to make their
own determinations regarding construction costs, bidding strategies, and Bid prices,
nor of the responsibility to select and be responsible for the means, methods,
techniques, sequences, and procedures of construction, and for safety precautions
and programs incident thereto.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or adjacent to the Site are set forth in the
Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05
of the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at
the Site, if any, and possible changes in the Contract Documents due to any Hazardous
Environmental Condition uncovered or revealed at the Site which was not shown or
indicated in the Drawings or Specifications or identified in the Contract Documents to be
within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours and shall not
disturb any ongoing operations at the Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of
Site conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting,
the Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints
on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at
the Site by Owner or others (such as utilities and other prime contractors) and relates to
the Work contemplated by these Bidding Documents. If Owner is party to a written
contract for such other work, then on request, Owner will provide to each Bidder access to
examine such contracts (other than portions thereof related to price and other confidential
matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas,
and become familiar with and satisfy itself as to the general, local, and Site conditions that
may affect cost, progress, and performance of the Work;
C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or
adjacent to the Site and all drawings of physical conditions relating to existing surface or
subsurface structures at the Site that have been identified in the Supplementary
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 3

Conditions, especially with respect to Technical Data in such reports and drawings, and (2)
reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent
to the Site that have been identified in the Supplementary Conditions, especially with
respect to Technical Data in such reports and drawings;
E. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports and
drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of
the Work; (2) the means, methods, techniques, sequences, and procedures of construction
to be employed by Bidder; and (3) Bidder's safety precautions and programs;
F. agree, based on the information and observations referred to in the preceding paragraph,
that at the time of submitting its Bid no further examinations, investigations, explorations,
tests, studies, or data are necessary for the determination of its Bid for performance of the
Work at the price bid and within the times required, and in accordance with the other
terms and conditions of the Bidding Documents;
G. become aware of the general nature of the work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Bidding Documents;
H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
I. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the Work;
and
J. agree that the submission of a Bid will constitute an incontrovertible representation by
Bidder that Bidder has complied with every requirement of this Article, that without
exception the Bid and all prices in the Bid are premised upon performing and furnishing the
Work required by the Bidding Documents.
ARTICLE 6 - PRE-BID CONFERENCE -NOT REQUIRED
ARTICLE 7 - INTERPRETATIONS AND ADDENDA
7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to
Engineer in writing. Interpretations or clarifications considered necessary by Engineer in
response to such questions will be issued by Addenda delivered to all parties recorded as having
received the Bidding Documents. Questions received less than seven days prior to the date for
opening of Bids may not be answered. Only questions answered by Addenda will be binding.
Oral and other interpretations or clarifications will be without legal effect.
7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.
ARTICLE 8 - BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five 5
percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates)
and in the form of a certified check, bank money order, or a Bid bond (on the form included in
EJCDC(R) C-200 (Rev. 1), Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 4