Bid Description: REQUEST FOR PROPOSALS – BANKING SERVICES

CITY OF PITTSBURG, KS - BANKING SERVICES RFP
DATE: April 6, 2026
TO: Prospective Financial Institutions
The City of Pittsburg is requesting competitive proposals from firms qualified to provide
BANKING SERVICES.
Proposals must be received no later than
2:00 PM April 30, 2026
Submit five (5) original signed proposals to:
Finance Department
Attn: Missy Scott
201 W 4th Street
Pittsburg, KS 66762
Said proposals must conform to the instructions as outlined in the attached request.
Proposals should be clearly labeled - RFP - BANKING SERVICES
Questions concerning this RFP should be directed to Missy Scott, Director of Finance
(620) 231-4100 Email at: missy.scott@pittks.org or Jared Peterson, Controller (620)
230-5584 Email at: jared.peterson@pittks.org
Late proposals will be rejected and returned unopened.
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
CONTENTS
AFFIDAVIT ................................................................................................. 3
I. GENERAL BACKGROUND ................................................................ 5
II. MINIMUM QUALIFICATIONS ............................................................. 5
III. SCOPE OF SERVICES ....................................................................... 6
IV. REQUIRED BANKING SERVICES ..................................................... 6
V. OPTIONAL BANKING SERVICES .................................................... 10
VI. OTHER VALUE-ADDED BANKING SERVICES ............................... 10
VII. PROPOSAL SUBMISSION PROCESS AND DEADLINES ............... 11
VIII. PROPOSAL REQUIREMENTS ......................................................... 12
IX. FORMAT FOR SUBMISSION OF PROPOSAL ................................. 14
X. REQUESTS FOR INFORMATION .................................................... 14
XI. EVALUATION OF PROPOSALS ...................................................... 14
XII. PROPOSAL SCHEDULE .................................................................. 16
XIII. CONTRACT REQUIREMENTS ......................................................... 16
EXHIBIT A: APPLICATION TO ACT AS DEPOSITORY ........................... 20
EXHIBIT B: REQUIRED SERVICES ......................................................... 21
EXHIBIT C: OPTIONAL SERVICES ......................................................... 25
EXHIBIT D: OTHER VALUE-ADDED SERVICES ..................................... 26
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
AFFIDAVIT
I, (Name of Individual) of the City of ,
County of , State of ,
being duly sworn on her or his oath, deposes and says;
1. That I am the (Title) of
(Firm
Name), and have been authorized by said firm to make this affidavit on its behalf;
2. No officer, agent or employee of the City of Pittsburg, Kansas is financially interested, directly or
indirectly, in what firm is offering to sell to the City pursuant to this Request for Proposals;
or
The following officer(s), agent(s), or employee(s) of the City of Pittsburg would be financially
interested in or receive a benefit from the profit or payments of any contract, job work, or service
provided to the City of Pittsburg: (list all such officers, agents, or City employees on a separate
sheet);
(Affiant shall line through the statement which does not apply; failure to line through one
statement shall disqualify the proposal).
3. If firm were awarded any contract, job work, or service for the City of Pittsburg, Kansas, no officer,
agent or employee of the City would be financially interested in or receive any benefit from the
profit or payments of such;
or
The following officer(s), agent(s), or employee(s) of the City of Pittsburg would be financially
interested in or receive a benefit from the profit or payments of any contract, job work, or service
provided to the City of Pittsburg: (list all such officers, agents, or City employees on a separate
sheet);
(Affiant shall line through the statement which does not apply; failure to line through one
statement shall disqualify the proposal).
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
4. Firm has not participated in collusion or committed any act in restraint of trade, directly or indirectly,
which bears upon anyone's response or lack of response to this Request for Proposals.
(Firm Name)
By:
(Signature)
(Printed Name)
(Title)
Mailing Address
City, State, Zip Code
Phone
Fax
E-mail Address:
Federal Tax I.D. #
Subscribed and sworn to before me this day of , 2022.
NOTARY PUBLIC in and for the County of
State of
(SEAL)
My commission expires:
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
I. GENERAL BACKGROUND
The City of Pittsburg (the City) is requesting competitive proposals from eligible financial institutions to act
as the City's depository institution for the period of three years, effective on the first of the following fiscal
year, with additional one-year renewal options. The City is also intent on finding financial institutions with
sustainability focus in addition to banking services. Eligible institutions must meet the requirements of
K.S.A. 12-1675 and meet the minimum qualifications as stated within this Request for Proposal. Banking
services and charges will be reviewed on an annual basis to ensure the equity of the agreement for both
parties. It is the intent of the City to have one financial institution provide the banking needs for the City's
main operating account.
The intent of this Request for Proposal is to provide qualified financial institutions an equal opportunity to
submit proposals to handle the City's bank accounts and services. Banking services not requested in this
proposal can be negotiated between the City and the selected bank if required at a later date.
II. MINIMUM QUALIFICATIONS
The following indicates the minimum qualifications and criteria for a bank's proposal to be eligible for
consideration and evaluation. Specific responses to each requirement must be provided in your proposal.
* Be insured by the Federal Deposit Insurance Corporation (FDIC).
* Be eligible to be a depository of City funds pursuant to K.S.A. 9-1401 and 9-1408, et. seq., as amended with
full-service branch in the City limits of Pittsburg. All responding banks must complete Exhibit A.
* Be an online cash and securities member of the Federal Reserve.
* Be able to provide 100% collateralization of all City deposits with collateral in compliance with the City
Investment Policy.
* Provide credit information from a nationally recognized rating organization such as Moody's, Standard &
Poor's, etc.
* Have the capacity of providing all Required Services internally. The City prefers that the responding bank
provide services without the use of joint ventures, consortiums, or contract service providers because of
control issues. The City will determine the acceptability of any arrangements with the objective of the RFP
being the total solution.
* Maintain a financial institution bond, Form 24 or equivalent, with a limit of not less than $3,000,000 banker's
professional liability in the amount of $2,000,000 per occurrence/annual aggregate and valuable paper
coverage.
* Branch locations within the City limits of Pittsburg, Kansas.
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
III. SCOPE OF SERVICES
Details of the services to be provided to the City are separated into three categories.
1. Required Banking Services
These services are listed in Section IV and in Exhibit B and must be provided by the selected bank.
2. Optional Banking Services
These services are listed in Section V and in Exhibit C, and the City may desire to use them
depending on the availability and price of the services offered. However, the City may award a
contract for these services to a separate bank(s) besides the main depository that is awarded the
contract for required services in Section IV above. Proposals are not required to address any optional
services in order to be considered an acceptable proposal.
3. Other Value-Added Banking Services
These are services not otherwise identified in this RFP that the proposing bank may offer to the City.
Please submit your proposal on Exhibit D for any additional services that you wish the City to
consider. Include all necessary attachments, fees and discussion materials to clarify the services
being offered.
IV. REQUIRED BANKING SERVICES
All proposals must include the following services, which will be required in the City's Banking Services
agreement. Proposing Banks must submit a completed Exhibit A and Exhibit B with the proposal.
1. Account Structure
The City will require this to be an interest-bearing checking account. All of the City's operations will
flow through this account, including the deposit of revenues, accounts payable payments, payroll and
investment purchases and maturities. The City will send and receive ACH transfers, write checks,
and make deposits to this account. The City requires the ability to access real time detailed information
of all incoming ACHs and wires for this account at no cost to the City.
The following chart describes the frequency of various activities that will be processed in this account.
Exhibit B contains information regarding the volume of checks, deposits, wires, etc.
Item Frequency
Accounts Payable Checks Weekly
Deposits Daily
Payroll Every two weeks
Investment Purchases As Needed
Investment Maturities As Needed
ACH Debit Reimbursements Daily
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
2. Access to Records
The depository bank shall allow reasonable access to the Finance Director, Finance staff, the City's
independent auditors and federal auditors to examine records relating to the use of City funds. In the
response, please provide information about this service, including all costs.
3. On-Line Treasury Management
Describe in detail your online communication capabilities for balance inquiry including immediate and
delayed clearing balances, item image retrieval, ACH transfer initiation, stale dated check
management, stop pay management, exception item review using positive pay, safekeeping data
and investment performance reporting, and any other online information that will be available to the
City. In addition, please describe the training available and appropriate controls regarding the City's
accounts using online access. Finally, indicate the hardware/system requirements necessary to run
the access program.
4. ACH Collections
The City operates a water and sewer utility with approximately 8,500 customers. Customers shall
have the opportunity to make direct payments by ACH for their monthly fees. Please describe your
services in this area.
5. Remote ACH Check Deposit Service
The City currently receives a substantial volume of check payments over the counter at cashier
operations in City Hall, Municipal Court, the Police Department, Parks & Recreations offices, and in
other areas. With the implementation of Remote ACH Check Deposit Service, it is anticipated that
the operating bank can accept quality images of checks in file format over the internet and collect
payment of these checks via image presentment as an alternative to receiving the checks. Please
describe the service that is available to the City and clearly define costs and implementation
procedures including equipment requirements. Also, describe the latest deposit time for the file to be
transmitted to the bank and what checks if any that cannot be converted to the image deposit format.
6. Availability of Funds Deposited
What is the collected funds availability schedule for the City's deposits? These deposits include
checks, money orders, cash, ACH credits and wires from local, regional, and out of state banks. The
City requires updates as the schedule changes. Also, describe the latest daily deposit time for fastest
availability on deposits including deposits made using file transmissions of check images.
7. Returned Checks
All deposited checks that are returned will be sent back to the City and processed against the City's
account. The City desires to have a second presentment of the check for any NSF checks that are
deposited. As an option, the NSF check can be converted to ACH and presented for payment rather
than a second presentment of the check. Please provide information about this service, including all
costs.
8. Payee Positive Pay and Automated Account Reconciliation
The City is interested in the use of a payee positive pay account reconciliation and fraud prevention
program. Please describe the service that is available to the City and clearly define costs and implementation
procedures.
Please also describe any ACH Positive Pay services or other fraud prevention options you offer.
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
9. Electronic Vendor Payments (ACH or VISA Network)
The City currently pays some of its vendors electronically and desires to expand its use of this form
of payment. Please describe any electronic payment system your bank provides and the bank plans
for expanding the service.
10. Debit Blocks and Filters
The City requires the ability to place Debit filters and blocks on all accounts to minimize the potential
of fraudulent withdrawals. Please describe your program and all costs associated with implementing
filters and blocks.
11. Collateral
Pursuant to K.S.A. 9-1402, as amended, the bank is required to collateralize City deposits. The City
Investment Policy requires that pledged securities have a market value equal to at least 100% of the
amount of the total deposits of public funds, including accrued interest earned. Under the City's
investment policy, the following items are considered acceptable collateral:
Direct obligations of, or obligations insured as to principal and interest by, the United States of
America or any agency thereof and obligations, included but not limited to letters of credit, and
securities of United States sponsored corporations, which under federal law may be accepted as
security for public funds.
12. Other Required Information
a. Daylight Overdrafts
Please provide details on any daylight overdraft issues that may concern your bank. It is likely
that in managing the investment program of the City that payment for an investment purchase
may occur before the receipt of funds from an investment sold or matured or from other sources.
This could cause an occasional daylight overdraft that will be resolved before the end of the
banking day.
b. Designated Account Liaison
The City will require the selected bank to designate a senior officer as a liaison. This officer must
be capable of coordination of all City activities with the bank and be able to resolve any problems
or issues that may arise. Biographical information must be included of all key bank personnel
that will be assigned to service the City.
c. Record Retention
The bank should maintain records for the City for the term of seven years after the completion of
the contract.
d. Disaster and Back-up Plans
Describe your bank disaster and back-up plans and capabilities. The City must have access to
cash, securities, and information always.
e. Statements
The City requires monthly statements on all its accounts. The cut-off for these statements will be
the last day of each month. These statements shall be readily available no later than the 3rd
business day after the end of the month.
f. Investments
The City reserves the right to invest in time deposits, demand accounts (money market), US
Treasury bills or notes, government agencies or repurchase agreements through other financial
institutions if such action is to the benefit of the City.
g. Interest Income
All account(s) will be interest bearing accounts and are not to go below the bank's normal savings
account rate. Financial institutions are required to state in the proposal the interest rate offered,
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
including the index used and the index's effective interest rate, specifically, the rate given to the
City based on the number of basis points above or below the index.
If an interest-bearing account is proposed for the automatic sweep product for the investment of
end-of-day balances, please provide information on any FDIC charges on the bank account and
describe the current FDIC charges. The proposal should also include all options available to
public entities under Kansas statutes considering the City has expanded investment authority.
Include your bank's earnings history for July 1, 2020 - June 1, 2022, earnings benchmark and
all costs. Indicate which sweep investments option the bank recommends for the City and why it
should be selected.
h. Additional Services
The City may request additional services not specifically mentioned in this RFP with a
mutually agreeable fee to be charged by the bank. If the bank wishes to offer the City
additional services not otherwise specified in this request for RFP, a description of these
services, including unit costs, if any, should be included in the proposal.
V. OPTIONAL BANKING SERVICES
The City requests the proposing banks offer any optional services or make any recommendations it believes
would enhance the cash management capabilities of the City. All proposing banks are encouraged to make
suggestions or provide additional information not requested in this proposal. Banks are encouraged to
describe factors that distinguish their institution from potential competitors. However, all respondents must
submit a proposal on all required services in the proposal format provided.
Optional services should be summarized on an attached Exhibit C, but can be accompanied and supported
by other material. The City may elect to use some or all of the optional services, but not necessarily with
the primary operating bank. The City may elect not to award a contract for any or all of the optional services
to any banks.
VI. OTHER VALUE-ADDED BANKING SERVICES
Please describe any other banking services that your bank would be willing to offer by summarizing and
including attachments for review by the City.
VII. PROPOSAL SUBMISSION PROCESS AND DEADLINES
One original signed proposal and 5 copies from interested banks must be received on or before 2:00pm on
Friday, April 30, 2026 and addressed to:
Request for Proposal - Banking Services
Attn: Missy Scott
201 W 4th Street,
Pittsburg, KS 66762
Any proposal that is not received before the deadline date and time will not be considered. The City reserves
the right to accept or reject any and all proposals, to waive technicalities or irregularities involving any
proposal.
Proposals will be time-stamped upon receipt and held in a secure place until the established due date. A
record of proposals will be established, which will include for all proposals, the following information: the
name of the entity submitting the proposal; a description sufficient to identify the services offered; and, the
date and time the proposals were opened.
All proposals and related reference information submitted in response to this RFP will become the property
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CITY OF PITTSBURG, KS - BANKING SERVICES RFP
of the City and will not be returned to the respondent. Each entity submitting a proposal waives any right of
confidentiality as to the proposal documents. If an entity submitting a proposal considers certain material in
the proposal proprietary information, it shall clearly designate those portions of the proposal it wishes to
remain confidential. As a public entity, the City is subject to making records available for public disclosure.
The City will attempt to maintain the confidentiality of material marked proprietary; however, it cannot
guarantee that information will not be made public. Under no circumstances will any portion of a bidder's
price proposal be considered confidential.
The City reserves the right to (1) accept or reject any and all proposals and to waive any technicalities or
irregularities involving any proposal and to cancel the RFP process at any time prior to entering into a formal
contract for banking services, (2) not award a contract for any or all of the banking services that are the
subject of this RFP process, (3) award contracts for banking services to separate banks, (4) negotiate
contract terms acceptable to the City with the successful bank(s), (5) disregard all nonconforming, non-
responsive or conditional proposals and (6) reject the response of any bank which does not submit a
proposal to the City's satisfaction.
All proposals must be signed by a duly authorized individual, and the affidavit completed, signed and
notarized (Page 3-4).
During the evaluation process, the City reserves the right to request additional information or clarifications
from those banks submitting proposals and to allow corrections of errors and/or omissions. Oral
presentation may be required prior to selection; notification will be given if such meetings are required.
Submission of a proposal indicates acceptance by the company submitting the proposal of the terms,
conditions and specifications contained in this RFP and to include the contract requirements set forth herein.
The City will not pay for any information herein requested, nor is it liable for any costs incurred by those
banks submitting proposals. The City reserves the right to select the proposal that will best meet the needs
of the City. Proposals that do not meet the stated requirements will be considered in non-compliance and
will be disqualified unless the City waives such non-compliance.
All proposals must remain in effect for 120 days after the proposal due date.
By submission of a proposal, each entity submitting a proposal certifies that:
1. It has not paid nor agreed to pay any person(s), other than a bona fide employee, a fee or a brokerage
fee resulting from the award of the contract.
2. The City may, by written notice to the entity submitting the proposal, reject the RFP or cancel any
award under this RFP if it is found by the City that gratuities, in the form of entertainment, gifts or
otherwise were offered or given to any representative of the City with a view toward securing an order
or other favorable treatment with respect to this RFP or the entity submitting the proposal participated
in collusion with another entity to restrain or eliminate competition.
3. The contents of this RFP and any clarifications distributed or issued by the City shall become part of
the contractual obligation and incorporated by reference into the ensuing contracts as the City deems
appropriate.
All proposals must be submitted in a sealed envelope or box on or before the time specified herein. No
proposals shall be opened until after the time specified for proposal submission. No proposal will be opened
if submitted after the time specified herein for submittal of proposals. No public proposal opening will be
held. All proposals will remain confidential until a selection is made or until all proposals are rejected.
Those entities whose proposals meet the requirements of this RFP may be interviewed.
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