Bid Description: 2026 Land Bank Lawn Care Services

PROCUREMENT AND CONTRACTS (620) 231-4100
201 West 4th Street Pittsburg KS 66762 www.pittks.org
INVITATION FOR BID (IFB)
Bid Posting Number: 2026-001
Date Released: March 16, 2026
Closing Date: April 7th 2026 @ 2:00 PM - Local Pittsburg Time
Bid Opening Location: City Hall Conference Room
201 West 4th Street
Pittsburg, Kansas 66762
Deputy City Clerk: Jacob Bennett
Telephone: (620) 231-4100
FAX: (620) 231-7327
E-Mail Address: jacob.bennett@pittks.org
Web Address: http://www.pittks.org/offices/procurement-and-contracts
Item: Pittsburg Land Bank
Lawn Care Services
Period of Contract: April 1st through September 30th, 2026
(contract period may be extended if necessary)
(with option to renew for two (2) additional one (1) year periods)
Guarantee: No Monetary Guarantee Required
Scope: This Contract shall cover the procurement of Lawn Care Services
for the Pittsburg Land Bank during the contract period referenced
above.
Bid Posting Number 2026-001 was recently posted to the Procurement and Contracts Internet
website. The document can be downloaded by going to the following website:
http://www.pittks.org/city-government/bids-and-proposals/
It shall be the vendor's responsibility to monitor this website on a regular basis for any
changes/addenda.

Bid Posting ID: 2026-001
Page 2
SECTION I
CONDITIONS TO BIDDING
1. Bid Posting Number: The Bid Posting Number has been assigned to this IFB and MUST be
shown on all correspondence or other documents associated with this IFB and MUST be
referred to in all verbal communications. All inquiries, written or verbal, shall be directed to the
procurement officer only.
Jacob Bennett
Telephone: (620) 231-4100
Fax: (620) 231-7327
E-Mail Address: jacob.bennett@pittks.org
City of Pittsburg, Kansas
Procurement and Contracts
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
Failure to notify the Procurement Officer of any conflicts or ambiguities in this IFB may result
in items being resolved in the best interest of the City. Any modification to this IFB shall be
made in writing by addendum and posted on the City's website for vendors to download. Only
written communications are binding.
2. Cost of Preparing Bid Response: The cost of developing and submitting the bid response
is entirely the responsibility of the bidder. This includes costs to determine the nature of the
engagement, preparation of the bid response, submitting the bid response, and other costs
associated with this IFB. All responses will become the property of the City, and will be a
matter of public record subsequent to signing of the contract or rejection of all bids.
3. Submission of Bid Response: Submission of the bid response will be considered
presumptive evidence that the vendor is conversant with local facilities and difficulties, the
requirements of the documents and of pertinent State and/or local codes, state of labor and
material markets, and has made due allowances in the bid response for all contingencies.
Later claims for labor, work, materials, and equipment required for any difficulties encountered
which could have been foreseen will not be recognized and all such difficulties shall be
properly taken care of by Contractor at no additional cost to the City of Pittsburg.
4. Evaluation of Bids: Award shall be to the lowest responsible bidder taking into consideration
conformity with the specifications, terms of delivery, weighted local preference policy and
other conditions imposed by this IFB. Award will be by total lot.
5. Acceptance or Rejection: The City reserves the right to accept or reject any or all bid
responses or part of a bid response; to waive any informalities or technicalities; clarify any
ambiguities in bid responses; modify any criteria in this IFB; and unless otherwise specified,
to accept any item in a bid response.
6. Contract: The successful bidder will be required to enter into a written contract with the City.

Bid Posting ID: 2026-001
Page 3
7. Contract Documents: This IFB and any amendments and the bid response and any
amendments of the successful bidder shall be incorporated into the written contract award
which shall compose the complete understanding of the parties.
In the event of a conflict in terms of language among the documents, the following order of
precedence shall govern:
1. Written modifications to the executed contract.
2. Written contract signed by the parties.
3. The IFB including any and all addenda.
4. Contractor's written response submitted in response to the IFB as finalized.
8. Contract Formation: No contract shall be considered to have been entered into by the City
until all statutorily required signatures and certifications have been rendered and a written
contract has been signed by the successful bidder.
9. Open Records Act (K.S.A. 45-215 et seq.): All bid responses become the property of the
City. Kansas law requires all information contained in bid responses to become open for
public review once a contract is signed or all bid responses are rejected.
If any part or all of the bid response is marked as being copyrighted, by submission of the bid
response itself, the bidder provides the City full authority to provide copies of such material,
either in paper format or electronically, to interested parties in order for the City to meet its
obligations under the Kansas Open Records Act.
10. Federal, State and Local Taxes Governmental Entity: Unless otherwise specified, the bid
response price shall include all applicable federal, state and local taxes. The successful bidder
shall pay all taxes lawfully imposed on it with respect to any product or service delivered in
accordance with the IFB. The City is exempt from state sales or use taxes and federal excise
taxes for direct purchases. These taxes shall not be included in the bidder's prices.
11. Debarment of City Contractors: Any contractor who defaults on delivery as defined in this
IFB may, be barred (a) after reasonable notice to the person involved and reasonable
opportunity for that person to be heard, the Director of Finance, after consultation with the
contracting agency and the City Attorney, shall have authority to debar a person for cause
from consideration for award of contracts. The debarment shall not be for a period exceeding
three years. The Director, after consultation with the contracting agency and the attorney
general, shall have authority to suspend a person from consideration for award of contracts if
there is probable cause to believe that the person has engaged in any activity which might
lead to debarment. The suspension shall not be for a period exceeding three months unless
an indictment has been issued for an offense which would be a cause for debarment under
subsection (b), in which case the suspension shall, at the request of the City Attorney, remain
in effect until after the trial of the suspended person.
12. Insurance: The City shall not be required to purchase any insurance against loss or damage
to any personal property nor shall the City establish a "self-insurance" fund to protect against
any loss or damage. Subject to the provisions of the Kansas Tort Claims Act, the vendor shall
bear the risk of any loss or damage to any personal property.

Bid Posting ID: 2026-001
Page 4
13. Conflicting Provisions: Any and all conditions, provisions, or terms in the Agreement which
conflict with, or modify a condition, provision or term of the City of Pittsburg's Bid
Specifications or Bid Form shall be null and void and of no effect; it being the express intent
of the parties that the conditions, provisions, and terms of said Bid Specifications and Bid
Form take precedence over and control any conflicting language in the Agreement.
14. Competition: The purpose of this Solicitation is to seek competition. The vendor shall advise
Procurement and Contracts if any specification, language or other requirement inadvertently
restricts or limits bidding to a single source. Notification shall be in writing and must be
received by Procurement and Contracts no later than five (5) business days prior to the bid
closing date. The Director of Finance reserves the right to waive minor deviations in the
specifications which do not hinder the intent of this Solicitation.

Bid Posting ID: 2026-001
Page 5
SECTION II
BID INSTRUCTIONS
1. Preparation of Bid Response: Prices are to be entered in spaces provided herein.
Computations and totals shall be indicated where required. The City has the right to rely on
any price quotes provided by bidders. The vendor shall be responsible for any mathematical
errors in pricing. The City reserves the right to reject bid responses which contain errors.
Bidders are instructed to prepare their Bid Response following the same sequence as the IFB.
2. Submission of Bid Responses: Vendor's bid response shall consist of:
o One (1) copy of the Bid Signature document, including Signature of an authorized Bidder
Representative.
o One (1) copy of the bid form, including literature and other supporting documents.
o One (1) copy of the Immigration Reform Control Act form found in this IFB document.
o Bid Addenda as issued.
Vendor's bid response, sealed securely in an envelope or other container, shall be received
promptly at 2:00 p.m., local Pittsburg, Kansas time, on April 7th, 2026, addressed as
follows:
City of Pittsburg, Kansas
Procurement and Contracts
Proposal #2026-001- Pittsburg Land Bank Lawn Care Services
Closing: April 7th 2026
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
The envelope shall be plainly marked, "BIDS: LAND BANK LAWN CARE SERVICES".
It is the bidder's responsibility to ensure bids are received by the closing date and time. Delays
in mail delivery or any other means of transmittal, including couriers or agents of the issuing
entity shall not excuse late bid submissions.
Faxed, e-mailed or telephoned responses are not acceptable.
Responses received prior to the closing date shall be kept secured and sealed until closing.
The City shall not be responsible for the premature opening of a bid response or for the
rejection of a bid response that was not received prior to the closing date because it was not
properly identified on the outside of the envelope or container. Late Bid Response will be
retained unopened in the file and not receive consideration, or will be returned at bidder's
expense.
3. Signature of Responses: Each bid response shall give the complete mailing address of the
vendor and be signed by an authorized representative by original signature with his or her
name and legal title.

Bid Posting ID: 2026-001
Page 6
4. Acknowledgment of Addenda: All vendors shall acknowledge receipt of any addenda to this
IFB. Failure to acknowledge receipt of any addenda may render the bid response to be non-
responsive. Changes to this Solicitation and the resulting contract shall be issued only by
Procurement and Contracts in writing.
5. Withdrawal of Bid Responses: A bid response may be withdrawn on written request from
the vendor to the Procurement Officer at Procurement and Contracts prior to the Closing Time.
6. Bid Disclosures: Bid results will not be given to individuals over the phone. Results can be
obtained by attending the public bid opening. If unable to attend the public bid opening, bid
tabulations can be obtained by sending an e-mail to tabsheets@pittks.org or in writing to:
Pittsburg Procurement and Contracts
ATTN: Bid Results
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
Please reference the Bid Posting Number on the request. There is no charge for individual
bid tabs.
Copies of individual bid responses may be obtained under the Kansas Open Records Act by
calling (620) 231-4100 to request an estimate of the cost to reproduce the documents and
remitting that amount with a written request to the above address or a vendor may make an
appointment by calling the above number to view the bid file. Upon receipt of the funds, the
documents will be mailed. Information in bid files shall not be released until a contract has
been executed or all bid responses have been rejected.
7. Notice of Award: An award is made on execution of the written contract by all parties. Only
the City is authorized to issue news releases relating to this IFB, its evaluation, award and/or
performance of the contract. Procurement and Contracts shall issue either a purchase order
or a written contract or both to the successful bidder.

Bid Posting ID: 2026-001
Page 7
SECTION III
TERMS OF CONTRACT
1. Terms of Contract: The term of this contract is from the date of award for a six (6) month
period, with the option to renew for two (2) additional one (1) year periods.
2. Price Adjustments: On the yearly anniversary date of this contract, prices as bid may remain
at the price bid or may be based on a price adjustment, either upward or downward, keyed to
industry and changes. Contractor shall furnish figures at least thirty (30) days prior to
expiration date to substantiate any claim for increase. Price increases shall not exceed three
percent (3%) of the existing contract. If parties to the contract cannot agree on renewal terms,
it is hereby understood that the contract will be re-bid.
3. Inspection: The City reserves the right to reject, on arrival at destination, any items which
do not conform with specifications of this IFB.
4. Termination for Cause: The Director of Finance may terminate this contract, or any part of
this contract, for cause under any one of the following circumstances:
o the Contractor fails to make delivery of goods or services as specified in this contract; or
o the Contractor fails to perform any of the provisions of this contract, or so fails to make
progress as to endanger performance of this contract in accordance with its terms.
The Director of Finance shall provide Contractor with written notice of the conditions
endangering performance. If the Contractor fails to remedy the conditions within ten (10) days
from the receipt of the notice (or such longer period as City may authorize in writing), the
Director of Finance shall issue the Contractor an order to stop work immediately. Receipt of
the notice shall be presumed to have occurred within three (3) days of the date of the notice.
5. Termination for Convenience: The Director of Finance may terminate performance of work
under this contract in whole or in part whenever, for any reason, the Director of Finance shall
determine that the termination is in the best interest of the City. In the event that the Director
of Finance elects to terminate this contract pursuant to this provision, it shall provide the
Contractor written notice at least thirty (30) days prior to the termination date. The termination
shall be effective as of the date specified in the notice. The Contractor shall continue to
perform any part of the work that may have not been terminated by the notice.
6. Notices: All notices, demands, requests, approvals, reports, instructions, consents or other
communications (collectively "notices") which may be required or desired to be given by either
party to the other shall be IN WRITING and addressed as follows:
Jacob Bennett
City of Pittsburg, Kansas
Procurement and Contracts
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
or to any other persons or addresses as may be designated by notice from one party to the
other.

Bid Posting ID: 2026-001
Page 8
7. Rights and Remedies: If this contract is terminated, the City, in addition to any other rights
provided for in this contract, may require the Contractor to transfer title and deliver to the City
in the manner and to the extent directed, any completed materials. The City shall be obligated
only for those services and materials rendered and accepted prior to the date of termination.
If it is determined, after notice of termination for cause, that Contractor's failure was due to
causes beyond the control of or negligence of the Contractor, the termination shall be a
termination for convenience.
In the event of termination, the Contractor shall receive payment pro-rated for that portion of
the contract period services were provided to and/or goods were accepted by City subject to
any offset by City for actual damages including loss of federal matching funds.
The rights and remedies of the City provided for in this contract shall not be exclusive and are
in addition to any other rights and remedies provided by law.
8. Force Majeure: The Contractor shall not be held liable if the failure to perform under this
contract arises out of causes beyond the control of the Contractor. Causes may include, but
are not limited to, acts of nature, fires, tornadoes, quarantine, strikes other than by
Contractor's employees, and freight embargoes, etc.
9. Waiver: Waiver of any breach of any provision in this contract shall not be a waiver of any
prior or subsequent breach. Any waiver shall be in writing and any forbearance or indulgence
in any other form or manner by City shall not constitute a waiver.
10 Independent Contractor: Both parties, in the performance of this contract, shall be acting in
their individual capacity and not as agents, employees, partners, joint ventures or associates
of one another. The employees or agents of one party shall not be construed to be the
employees or agents of the other party for any purpose whatsoever.
The Contractor accepts full responsibility for payment of unemployment insurance, workers
compensation and social security as well as all income tax deductions and any other taxes or
payroll deductions required by law for its employees engaged in work authorized by this
contract.
11. Staff Qualifications: The Contractor shall warrant that all persons assigned by it to the
performance of this contract shall be employees of the Contractor (or specified Subcontractor)
and shall be fully qualified to perform the work required. The Contractor shall include a similar
provision in any contract with any Subcontractor selected to perform work under this contract.
Failure of the Contractor to provide qualified staffing at the level required by the contract may
result in termination of this contract and/or damages.
12. Conflict of Interest: The Contractor shall not knowingly employ, during the period of this
contract or any extensions to it, any professional personnel who are also in the employ of the
City and who are providing services involving this contract or services similar in nature to the
scope of this contract to the City. Furthermore, the Contractor shall not knowingly employ,
during the period of this contract or any extensions to it, any City employee who has
participated in the making of this contract until at least two years after his/her termination of
employment with the City.

Bid Posting ID: 2026-001
Page 9
13. Confidentiality: The Contractor may have access to private or confidential data maintained
by City to the extent necessary to carry out its responsibilities under this contract. Contractor
must comply with all the requirements of the Kansas Open Records Act in providing services
under this contract. Contractor shall accept full responsibility for providing adequate
supervision and training to its agents and employees to ensure compliance with the Act. No
private or confidential data collected, maintained or used in the course of performance of this
contract shall be disseminated by either party except as authorized by statute, either during
the period of the contract or thereafter. Contractor must agree to return any or all data
furnished by the City promptly at the request of City in whatever form it is maintained by
contractor. On the termination of expiration of this contract, contractor will not use any of such
data or any material derived from the data for any purpose and, where so instructed by City,
will destroy or render it unreadable.
14. Reviews and Hearings: The Contractor agrees to advise the Director of Finance of all
complaints of recipients made known to the Contractor and refer all appeals or fair hearing
requests to the Director of Finance. The City has the discretion to require the Contractor to
participate in any review, appeal, fair hearing or litigation involving issues related to this
contract.
15. Nondiscrimination and Workplace Safety: The Contractor agrees to abide by all federal,
state and local laws, rules and regulations prohibiting discrimination in employment and
controlling workplace safety. Any violations of applicable laws, rules or regulations may result
in termination of this contract.
16. Environmental Protection: The Contractor shall abide by all federal, state and local laws,
rules and regulations regarding the protection of the environment. The Contractor shall report
any violations to the applicable governmental agency. A violation of applicable laws, rule or
regulations may result in termination of this contract.
17. Hold Harmless: The Contractor shall indemnify the City against any and all loss or damage
to the extent arising out of the Contractor's negligence in the performance of services under
this contract and for infringement of any copyright or patent occurring in connection with or in
any way incidental to or arising out of the occupancy, use, service, operations or performance
of work under this contract.
The City shall not be precluded from receiving the benefits of any insurance the Contractor
may carry which provides for indemnification for any loss or damage to property in the
Contractor's custody and control, where such loss or destruction is to City property. The
Contractor shall do nothing to prejudice the City's right to recover against third parties for any
loss, destruction or damage to City property.
18. Care of City Property: The Contractor shall be responsible for the proper care and custody
of any City owned personal tangible property and real property furnished for Contractor's use
in connection with the performance of this contract, and Contractor will reimburse City for such
property's loss or damage caused by Contractor, normal wear and tear excepted.
19. Prohibition of Gratuities: Neither the Contractor nor any person, firm or corporation
employed by the Contractor in the performance of this contract shall offer or give any gift,
money or anything of value or any promise for future reward or compensation to any City
employee at any time.

Bid Posting ID: 2026-001
Page 10
20. Retention of Records: Unless the City specifies in writing a shorter period of time, the
Contractor agrees to preserve and make available all of its books, documents, papers, records
and other evidence involving transactions related to this contract for a period of five (5) years
from the date of the expiration or termination of this contract.
Matters involving litigation shall be kept for one (1) year following the termination of litigation,
including all appeals, if the litigation exceeds five (5) years.
The Contractor agrees that authorized federal and state representatives, including but not
limited to, personnel of the using agency; independent auditors acting on behalf of state and/or
federal agencies shall have access to and the right to examine records during the contract
period and during the five (5) year post contract period. Delivery of and access to the records
shall be at no cost to the City.
Federal, State and Local Taxes Contractor: The City makes no representation as to the
exemption from liability of any tax imposed by any governmental entity on the Contractor.
21. Antitrust: If the Contractor elects not to proceed with performance under any such contract
with the City, the Contractor assigns to the City all rights to and interests in any cause of action
it has or may acquire under the anti-trust laws of the United States and the State of Kansas
relating to the particular products or services purchased or acquired by the City pursuant to
this contract.
22. Modification: This contract shall be modified only by the written agreement of the parties with
the approval of the Director of Finance. No alteration or variation of the terms and conditions
of the contract shall be valid unless made in writing and signed by the parties. Every
amendment shall specify the date on which its provisions shall be effective.
23. Assignment: The Contractor shall not assign, convey, encumber, or otherwise transfer its
rights or duties under this contract without the prior written consent of the City.
This contract may terminate in the event of its assignment, conveyance, encumbrance or other
transfer by the Contractor without the prior written consent of the City.
24. Third Party Beneficiaries: This contract shall not be construed as providing an enforceable
right to any third party.
25. Captions: The captions or headings in this contract are for reference only and do not define,
describe, extend, or limit the scope or intent of this contract.
26. Severability: If any provision of this contract is determined by a court of competent jurisdiction
to be invalid or unenforceable to any extent, the remainder of this contract shall not be affected
and each provision of this contract shall be enforced to the fullest extent permitted by law.
27. Governing Law: This contract shall be governed by the laws of the City and shall be deemed
executed at Pittsburg, Crawford County, Kansas.