Bid Description: IFB- 2026-001 Tree Removal Project

City of Pittsburg, KS
Parks and Recreation Department
INVITATION FOR BID
2026 Tree Removal Project
Bid Due Date:
Tuesday, June 30th, 2026, at 2 PM
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General Information
The City of Pittsburg will receive sealed bids for the removal of approximately 142 trees located at
designated intersections and along certain streets throughout the city. All trees are in City's Right-of-
Way at specific intersections and along streets and may have powerlines that either run through the
tops of the trees or are in the near vicinity of the trees. A complete list, description, and locations of
the trees are outlined in the following bid specifications.
Bidder Qualifications
1. Bidders shall be limited to individuals, partnerships, and corporations actively engaged in the
field of arboriculture. Bidders shall derive a majority of their income from arboriculture work and
shall demonstrate competence, experience, and financial capability to carry out the terms of
this contract. The City may require proof of these qualifications.
2. All bidders must have in their possession, or available to them by formal agreement at the time
of bidding, necessary equipment (such as aerial lifts, trucks, chippers, and stump grinders),
hand tools, and other supplies necessary to perform the work as outlined in these
specifications.
3. The successful bidder will be required to provide evidence that all workers are legally qualified
to work in the United States. Copies of I-9s and/or e-verify must be provided on request.
4. Bidders must have one or more International Society of Arboriculture (ISA) Certified Arborists
on staff. Work must be performed under the supervision of an ISA Certified Arborist.
5. Work shall be performed in compliance ANSI A300 Standards for Tree Care. Only qualified
persons shall be assigned to work where an electrical hazard exists, per ANSI Z133.
Safety
1. Bidders must have a formal, documented safety program, and must provide documentation as
requested by the City.
2. All work to be performed and all equipment to be used must be in full compliance with the most
current revision of the ANSI Z133 Safety Standard for tree care operations.
3. All Contractor shall be certified and trained to remove trees in/around powerlines.
4. The Contractor shall be solely responsible for pedestrian and vehicular safety and control
within the worksite and shall provide the necessary warning devices, barricades, and ground
personnel required to insure the safety, protection, and warning of persons and vehicular traffic
within the area.
5. Contractor shall be responsible for all traffic Controls. Blocking of public streets shall not be
permitted unless prior arrangements have been made with the City. Traffic control is the
responsibility of the Contractor and shall be in compliance with state and local highway codes.
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Tree Removal
1. Care shall be taken to prevent limbs, branches, and trunks from falling and causing damage to
adjacent homes, driveways, sideways, sidewalks, streets, and other property, both public and
private.
2. Limbs and branches larger than four (4) inches in diameter shall be lowered to the ground by
the use of ropes or their mechanical devices.
3. Logs, brush and debris resulting from the tree removal operation shall be removed from
worksites by the end of each workday, unless otherwise directed by the City.
4. Prior to any trees being removed, the City will mark the trees at the locations.
5. Disposal of logs brush and debris shall be the responsibility of the Contractor, unless otherwise
directed by the City.
6. Contractor will notify city of any trees or root flares found to be in conflict with existing
sidewalks.
Stump Removal
1. The Contractor is responsible for grinding stumps and root flare to a depth of 6 inches below
grade.
2. Chips and residue can be returned to the hole. The area shall be crowned at least two (2)
inches but no more than twelve (12) inches above surrounding grade to allow for settling and
shall be raked smooth.
3. The Contractor shall restore any damaged turf and grades to their original condition.
4. At the discretion of the City, the Contractor may be required to supply topsoil and reseed the
stump ground area.
Disposal
1. Any trees, logs, limbs, brush may be disposed of in the city's burn site.
2. Wood chips given to the City shall be dumped at a location to be determined by the city within
a 3-mile radius of the intersection 4th and Broadway street.
Procedure
Tentative Project Schedule:
A tentative timeline is set forth below. This timeline is subject to change by the City, at the City's sole
discretion, as events and conditions warrant.
Timeline of project:
* Release IFB: Thursday June 4, 2026
* Bid opening: Tuesday, June 30th, 2026 @ 2:00 PM
* Commission Award Bid- Tuesday, July 14th 2026
* Pre-Construction Meeting- To be scheduled with contractor after contracts are executed
* Work to begin: No later than August 1st 2026
* Substantial Completion: December 31st 2026
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Method of Submission:
Bids shall be submitted by mail or by hand to the following address. Envelopes used in submitting
Proposals must be clearly marked, "Tree Removal Project- Bid Posting 2026-001"
Jacob Bennett Deputy City Clerk
City of Pittsburg, Kansas
P.O. Box 688
Pittsburg, Kansas 66762
The deadline for submission is Tuesday, June 30th, 2026, by 2 p.m., Central Standard Time. There
will be a public opening of Proposals in the City Hall Conference Room.
Questions and Answers
All questions regarding this IFB should be directed to:
Mike McClure Matt Bacon
Parks Maintenance Superintendent OR Director of Public Works and Utilities
michael.mcclure@pittks.org matt.bacon@pittks.org
620-249-8556 620-240-5126
Tree Location and Species
* See Attachment for Pictures and Complete Tree List and Locations
General Terms and Conditions
SECTION I
CONDITIONS TO BIDDING
1. Bid Posting Number: The Bid Posting Number has been assigned to this IFB and MUST be
shown on all correspondence or other documents associated with this IFB and MUST be
referred to in all verbal communications. All inquiries, written or verbal, shall be directed to the
Deputy City Clerk only.
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Jacob Bennett
Telephone: (620) 231-4100
Fax: (620) 231-7327
E-Mail Address: jacob.bennett@pittks.org
City of Pittsburg, Kansas
Procurement and Contracts
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
Failure to notify the Procurement Officer of any conflicts or ambiguities in this IFB may result in items
being resolved in the best interest of the City. Any modification to this IFB shall be made in writing by
addendum and posted on the City's website for vendors to download. Only written communications
are binding.
2. Cost of Preparing Bid Response: The cost of developing and submitting the bid response is
entirely the responsibility of the bidder. This includes costs to determine the nature of the
engagement, preparation of the bid response, submitting the bid response, and other costs
associated with this IFB. All responses will become the property of the City, and will be a
matter of public record subsequent to signing of the contract or rejection of all bids.
3. Submission of Bid Response: Submission of the bid response will be considered
presumptive evidence that the vendor is conversant with local facilities and difficulties, the
requirements of the documents and of pertinent State and/or local codes, state of labor and
material markets, and has made due allowances in the bid response for all contingencies.
Later claims for labor, work, materials, and equipment required for any difficulties encountered
which could have foreseen will not be recognized and all such difficulties shall be properly
taken care of by Contractor at no additional cost to the City of Pittsburg.
4. Evaluation of Bids: Award shall be to the lowest responsible bidder taking into consideration
conformity with the specifications, terms of delivery, weighted local preference policy and other
conditions imposed by this IFB. Award will be by line item, group totals, or total lot, whichever
is in the best interest of the City.
5. Acceptance or Rejection: The City reserves the right to accept or reject any or all bid
responses or part of a bid response; to waive any informalities or technicalities; clarify any
ambiguities in bid responses; modify any criteria in this IFB; and unless otherwise specified, to
accept any item in a bid response.
6. Contract: The successful bidder will be required to enter into a written contract with the City.
7. Contract Documents: This IFB and any amendments and the bid response and any
amendments of the successful bidder shall be incorporated into the written contract award which shall
compose the complete understanding of the parties.
In the event of a conflict in terms of language among the documents, the following order of
precedence shall govern:
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1. Written modifications to the executed contract;
3. written contract signed by the parties;
4. the IFB including any and all addenda; and
5. contractor's written response submitted in response to the IFB as finalized.
8. Contract Formation: No contract shall be considered to have been entered into by the City
until all statutorily required signatures and certifications have been rendered and a written contract
has been signed by the successful bidder.
9. Open Records Act (K.S.A. 45-215 et seq.): All bid responses become the property of the
City. Kansas law requires all information contained in bid responses to become open for public
review once a contract is signed or all bid responses are rejected.
If any part or all of the bid response is marked as being copyrighted, by submission of the bid
response itself, the bidder provides the City full authority to provide copies of such material, either in
paper format or electronically, to interested parties in order for the City to meet its obligations under
the Kansas Open Records Act.
10. Federal, State and Local Taxes Governmental Entity: Unless otherwise specified, the bid
response price shall include all applicable federal, state and local taxes. The successful bidder shall
pay all taxes lawfully imposed on it with respect to any product or service delivered in accordance
with the IFB. The City is exempt from state sales or use taxes and federal excise taxes for direct
purchases. These taxes shall not be included in the bidder's prices.
11. Debarment of City Contractors: Any contractor who defaults on delivery as defined in this IFB
may, be barred (a) After reasonable notice to the person involved and reasonable opportunity for that
person to be heard, the Director of Finance, after consultation with the contracting agency and the
City Attorney, shall have authority to debar a person for cause from consideration for award of
contracts. The debarment shall not be for a period exceeding three years. The Director, after
consultation with the contracting agency and the attorney general, shall have authority to suspend a
person from consideration for award of contracts if there is probable cause to believe that the person
has engaged in any activity which might lead to debarment. The suspension shall not be for a period
exceeding three months unless an indictment has been issued for an offense which would be a cause
for debarment under subsection (b), in which case the suspension shall, at the request of the City
Attorney, remain in effect until after the trial of the suspended person.
12. Insurance: The City shall not be required to purchase any insurance against loss or damage
to any personal property nor shall the City establish a "self-insurance" fund to protect against any loss
or damage. Subject to the provisions of the Kansas Tort Claims Act, the vendor shall bear the risk of
any loss or damage to any personal property.
13. Conflicting Provisions: Any and all conditions, provisions, or terms in the Agreement which
conflict with, or modify a condition, provision or term of the City of Pittsburg's Bid Specifications or Bid
Form shall be null and void and of no effect; it being the express intent of the parties that the
conditions, provisions, and terms of said Bid Specifications and Bid Form take precedence over and
control any conflicting language in the Agreement.
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14. Competition: The purpose of this Solicitation is to seek competition. The vendor shall advise
Procurement and Contracts if any specification, language or other requirement inadvertently restricts
or limits bidding to a single source. Notification shall be in writing and must be received by
Procurement and Contracts no later than five (5) business days prior to the bid closing date. The
Director of Finance reserves the right to waive minor deviations in the specifications which do not
hinder the intent of this Solicitation.
15. Title VI: The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted
Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders
that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, national origin, or sex in consideration for an award
SECTION II
BID INSTRUCTIONS
1. Preparation of Bid Response: Prices are to be entered in spaces provided herein.
Computations and totals shall be indicated where required. The City has the right to rely on any price
quotes provided by bidders. The vendor shall be responsible for any mathematical errors in pricing.
The City reserves the right to reject bid responses which contain errors.
Bidders are instructed to prepare their Bid Response following the same sequence as the IFB.
2. Submission of Bid Responses: Vendor's bid response shall consist of:
o One (1) copy of the Bid Signature document, including Signature of an authorized Bidder
Representative.
o One (1) copy of the bid form, including literature and other supporting documents.
o One (1) copy of the Immigration Reform Control Act form found in this IFB document.
o Bid Addendum's as issued.
Vendor's bid response, sealed securely in an envelope or other container, shall be received promptly
at 2:00 p.m., local Central Standard Time, on June 30th, 2026, addressed as follows:
Jacob Bennett Deputy City Clerk
Bid Posting 2026-001-Tree Removal Project
Closing: June 30th 2026
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
It is the bidder's responsibility to ensure bids are received by the closing date and time. Delays in mail
delivery or any other means of transmittal, including couriers or agents of the issuing entity shall not
excuse late bid submissions.
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Faxed, e-mailed or telephoned responses are not acceptable.
Responses received prior to the closing date shall be kept secured and sealed until closing. The City
shall not be responsible for the premature opening of a bid response or for the rejection of a bid
response that was not received prior to the closing date because it was not properly identified on the
outside of the envelope or container. Late Bid Response will be retained unopened in the file and not
receive consideration, or will be returned at bidder's expense.
3. Signature of Responses: Each bid response shall give the complete mailing address of the
vendor and be signed by an authorized representative by original signature with his or her name and
legal title.
4. Acknowledgment of Addenda: All vendors shall acknowledge receipt of any addenda to this
IFB. Failure to acknowledge receipt of any addenda may render the bid response to be non-
responsive. Changes to this Solicitation and the resulting contract shall be issued only by
Procurement and Contracts in writing.
5. Withdrawal of Bid Responses: A bid response may be withdrawn on written request from the
vendor to the Procurement Officer at Procurement and Contracts prior to the Closing Time.
6. Bid Disclosures: Bid results will not be given to individuals over the phone. Results can
be obtained by attending the public bid opening. If unable to attend the public bid opening,
bid tabulations can be obtained by sending an e-mail to tabsheets@pittks.org or in writing
to:
Pittsburg Procurement and Contracts
ATTN: Bid Results
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
Please reference the Bid Posting Number on the request. There is no charge for individual bid tabs.
Copies of individual bid responses may be obtained under the Kansas Open Records Act by calling
(620) 231-4100 to request an estimate of the cost to reproduce the documents and remitting that
amount with a written request to the above address or a vendor may make an appointment by calling
the above number to view the bid file. Upon receipt of the funds, the documents will be mailed.
Information in bid files shall not be released until a contract has been executed or all bid responses
have been rejected.
7. Notice of Award: An award is made on execution of the written contract by all parties. Only
the City is authorized to issue news releases relating to this IFB, its evaluation, award and/or
performance of the contract. Procurement and Contracts shall issue either a purchase order or a
written contract or both to the successful bidder.
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SECTION III
TERMS OF CONTRACT
1. Terms of Contract: The term of this contract is July 2026 - December 31st 2026.
2. Price Adjustments: Basis of Payment within Technical Specifications.
3. Inspection: The City reserves the right to reject, on arrival at destination, any items which do
not conform with specifications of this IFB.
4. Termination for Cause: The Director of Finance may terminate this contract, or any part of
this contract, for cause under any one of the following circumstances:
o the Contractor fails to make delivery of goods or services as specified in this contract; or
o the Contractor fails to perform any of the provisions of this contract, or so fails to make progress as
to endanger performance of this contract in accordance with its terms.
The Director of Finance shall provide Contractor with written notice of the conditions endangering
performance. If the Contractor fails to remedy the conditions within ten (10) days from the receipt of
the notice (or such longer period as City may authorize in writing), the Director of Finance shall issue
the Contractor an order to stop work immediately. Receipt of the notice shall be presumed to have
occurred within three (3) days of the date of the notice.
5. Termination for Convenience: The Director of Finance may terminate performance of work
under this contract in whole or in part whenever, for any reason, the Director of Finance shall
determine that the termination is in the best interest of the City. In the event that the Director of
Finance elects to terminate this contract pursuant to this provision, it shall provide the Contractor
written notice at least thirty (30) days prior to the termination date. The termination shall be effective
as of the date specified in the notice. The Contractor shall continue to perform any part of the work
that may have not been terminated by the notice.
6. Notices: All notices, demands, requests, approvals, reports, instructions, consents or other
communications (collectively "notices") which may be required or desired to be given by either party
to the other shall be IN WRITING and addressed as follows:
Jacob Bennett
City of Pittsburg, Kansas
Deputy City Clerk
201 West 4th Street
P.O. Box 688
Pittsburg, Kansas 66762
or to any other persons or addresses as may be designated by notice from one party to the other.
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7. Rights and Remedies: If this contract is terminated, the City, in addition to any other rights
provided for in this contract, may require the Contractor to transfer title and deliver to the City in the
manner and to the extent directed, any completed materials. The City shall be obligated only for those
services and materials rendered and accepted prior to the date of termination.
If it is determined, after notice of termination for cause, that Contractor's failure was due to causes
beyond the control of or negligence of the Contractor, the termination shall be a termination for
convenience.
In the event of termination, the Contractor shall receive payment pro-rated for that portion of the
contract period services were provided to and/or goods were accepted by City subject to any offset by
City for actual damages including loss of federal matching funds.
The rights and remedies of the City provided for in this contract shall not be exclusive and are in
addition to any other rights and remedies provided by law.
8. Force Majeure: The Contractor shall not be held liable if the failure to perform under this
contract arises out of causes beyond the control of the Contractor. Causes may include, but are not
limited to, acts of nature, fires, tornadoes, quarantine, strikes other than by Contractor's employees,
and freight embargoes, etc.
9. Waiver: Waiver of any breach of any provision in this contract shall not be a waiver of any
prior or subsequent breach. Any waiver shall be in writing and any forbearance or indulgence in any
other form or manner by City shall not constitute a waiver.
10 Independent Contractor: Both parties, in the performance of this contract, shall be acting in
their individual capacity and not as agents, employees, partners, joint ventures or associates of one
another. The employees or agents of one party shall not be construed to be the employees or agents
of the other party for any purpose whatsoever.
The Contractor accepts full responsibility for payment of unemployment insurance, workers
compensation and social security as well as all income tax deductions and any other taxes or payroll
deductions required by law for its employees engaged in work authorized by this contract.
11. Staff Qualifications: The Contractor shall warrant that all persons assigned by it to the
performance of this contract shall be employees of the Contractor (or specified Subcontractor) and
shall be fully qualified to perform the work required. The Contractor shall include a similar provision in
any contract with any Subcontractor selected to perform work under this contract.
Failure of the Contractor to provide qualified staffing at the level required by the contract may result in
termination of this contract and/or damages.
12. Conflict of Interest: The Contractor shall not knowingly employ, during the period of this contract
or any extensions to it, any professional personnel who are also in the employ of the City and who are
providing services involving this contract or services similar in nature to the scope of this contract to
the City. Furthermore, the Contractor shall not knowingly employ, during the period of this contract or
any extensions to it, any City employee who has participated in the making of this contract until at
least two years after his/her termination of employment with the City.
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