Bid 10014766 Dairy Products

Bid number 10014766 Dairy Products
Invitation for Bid
16th Judicial Circuit of Missouri
Family Court Division
625 E. 26TH Street
Kansas City, Missouri 64108
Dairy Products
Bid Number: 10014766
Bid issued by: Neil Struchtemeyer, CPPB Bid issue date: Thursday, May 21, 2026
Title: Senior Purchasing Agent Phone number: (816) 435-4780
The purpose of this bid is to seek competition among competitors and to establish & award a cooperative term
and supply contract for Dairy Products between Jackson County Family Court and the 16th Judicial Circuit of
Missouri, herein referred to as ("Family Court" & "Circuit Court") and the undersigned, herein referred to as the
("Supplier"), collectively referred to as the "parties". The term "offers" as used herein refers to the supplier's offer
made in response to this bid solicitation. The contract shall be in accordance with the terms, conditions and
specifications set forth in this solicitation and the parties agree as follows in consideration of the mutual
covenants contained herein.
Bid Closes: Thursday, June 18, 2026 at 10 a.m. Central Standard Time
Bids must be submitted prior to the closing date and time to be eligible for consideration.
Bids will be publicly opened and read at 10 a.m. Central Standard Time. Bids received
after the deadline designated shall not be considered.
Contract Term: July 1, 2026 through June 30, 2029
Contract Renewal: Possible three (3) one-year periods at the discretion of the Family Court
Send any and all questions regarding this Invitation for Bid, herein referred to as an ("IFB") to
Neil.Struchtemeyer@courts.mo.gov. All questions must be submitted by 4 p.m. on May 29, 2026.
From the date this IFB is issued until an award is made, absolutely no communication with department staff
is allowed! If communication is required between potential contractors and individuals employed by the Family
Court regarding this IFB it is restricted to written communication with the Senior Purchasing Agent.
All bids submitted in response to this invitation for bid shall become the property of the Family Court and will be
a matter of public record available for review under the guidelines of any applicable Federal Freedom of
Information Act or Missouri "SunShine Law".
Timeline Schedule:
IFB Issue Date Thursday, May 21, 2026
Question Deadline 4 p.m. on Friday, May 29, 2026.
IFB Due Date Thursday, June 18, 2026 at 10 a.m. Central Standard Time
Bid Evaluation June 18 through June 23, 2026
Award Date Wednesday, June 24, 2026 or before
Contract Term July 1, 2026 through June 30, 2029 with possible (3) one-year renewal periods
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
Note: This timeline may change if needed, but the Family Court will make every effort to stay within this
schedule.
Instructions to Bidders: The Bidder shall comply with all the terms and conditions contained herein which are
hereby made part of this contract. The submission of a bid shall be considered as prima facie evidence that the
bidder has familiarized themselves with and understands the conditions under which this contract will be
awarded, performed and administered. No Letter or stipulation submitted with a bid shall alter the terms of
this Contract.
Preparation of Bids: The bid shall be legibly printed in ink or typed. The bid shall be legally signed and shall
include the complete address of the bidder. If a price already entered is to be altered, it shall be crossed out and
initialed in ink by the bidder.
The 16th Judicial Circuit of Missouri, Family Court Division is exempt from Federal Tax (Exemption Number 43-
91-0217K) and Missouri State Sales Tax Exempt Sec. 39 [10] Article 3, Missouri Constitution; Missouri Tax I.D.
12495671, and such taxes shall not be included in bid prices. A Sales and Use Tax Exemption letter will be
provided upon request.
All bids must be signed by an individual authorized to bind the bidder. The individual signing certifies, under
penalty of perjury, that he or she has legal authorization to bind the bidder. By signing the Offer to
Contract/Signature Page, bidder certifies: The submission of the offer did not involve collusion or other anti-
competitive practices. The bidder has not given, offered to give, nor intends to give at any time hereafter, any
economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public
servant in connection with the submitted offer.
Unless otherwise stated by the bidder, the bid shall be considered as being in accordance with Family Court's
applicable standard specifications, and any special specifications outlined in the bid document.
Any delivery being made shall be F.O.B. Destination (the Family Court's delivered location specified herein) and
all Freight and applicable Fuel Surcharges shall be included in bid prices.
A responsive bid shall substantially conform to the requirements of this Invitation for Bid and/or specifications
contained herein. Bidders who substitute any other terms, conditions, specifications and/or requirements or who
qualify their bids in such a manner as to nullify or limit their liability to the contracting entity shall have their bids
deemed non-responsive. Also, bids containing any clause that would limit contracting authority shall be
considered non-responsive. Examples of non-responsive bids include but shall not be limited to: a) bids that
fail to conform to required delivery schedules as set forth in the bid request; b) bids with prices qualified in such
a manner that the bid price cannot be determined, such as with vague wording that may include "price in effect
at the time of delivery," and c) bids made contingent upon award of other bids currently under consideration.
Bid Submission: Bid submittal pages marked as "Return Page" shall be submitted via email to
Neil.Struchtemeyer@courts.mo.gov or to the below address until date and time specified herein. Bids will be
publicly opened, read, reviewed and tabulated by the senior purchasing agent at 10 a.m. Central Standard Time.
Bids received after 10 a.m. Central Standard Time on Thursday, June 18, 2026 shall not be considered.
Submit by mail or messenger to the following address: Jackson County Family Court
Purchasing Department
625 E. 26th Street
Kansas City, Missouri 64108
Bid proposal must be signed in ink by the bidder and all pricing shall be made in ink or by typewriter. Erasures
or alterations must be initialed by the bidder in ink. All Bids shall be tightly sealed in an envelope and plainly
marked Bid 10014766 - Dairy Products with date and time of bid opening, and the bidder's name and address.
Telephone or Faxed Bids will not be accepted!
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
If not submitting a bid, please complete the Statement of No Bid and e-mail to nstrucht@courts.mo.gov.
By submitting a bid response, you offer to enter into the proposed contract and your offer is not revocable for
ninety (90) days following the response deadline indicated herein.
All bids submitted in response to this invitation for bid shall become the property of the Family Court and will be
a matter of public record available for review.
Bids may be withdrawn in person by a bidder or authorized representative, provided their identity is made known
and a receipt is signed for the bid, but only if the withdrawal is made prior to the time set for receipt of bids. Bids
are an irrevocable offer and may not be withdrawn within 90 days after opening date.
Suppliers are invited to be present at the opening of bids. After the official opening of bids, the amount of time
necessary for bid evaluation may vary and is determined solely by the Senior Purchasing Agent. Normally a
period of not less than one week is necessary. Following the bid evaluation, all bids submitted are available for
public review.
Bid Evaluation/Contract Award: The contract will be awarded to the most responsible, responsive bidder(s)
whose bid, conforming to the solicitation, will be most advantageous to the Family Court with regards to lowest
and best bid.
To be considered for award, bidder must at least: have the ability to obtain adequate financial resources, be able
to comply with required or proposed delivery schedule, have a satisfactory record of performance; have a
satisfactory record of integrity and ethics, and be otherwise qualified and eligible to receive award.
Family Court Purchasing reserves the right to reject all or parts of bids, to waive technical defects in bids, and to
select the bid(s) deemed most advantageous to the Family Court. The Family Court shall consider bids submitted
on an "all or nothing" basis only if the bid is clearly marked as such.
The contract award will be made no later than Wednesday, June 24, 2026 by means of an award letter.
Only the awarded supplier will be notified. Bidders may e-mail Neil.Struchtemeyer@courts.mo.gov any time after
Wednesday, June 24, 2026 to get bid results.
Award Protest: Any protest concerning the award of a contract shall be decided by the Chief Financial Officer
after consultation with Legal Counsel. Protests shall be in writing to the Office of the Purchasing Department
and shall be filed within three (3) business days of final approval and acceptance of the bid by the Purchasing
Department. The written protest shall include the name and address of the protestor, the bid number, a
statement of the specific reasons for the protest and supporting exhibits. A protest is considered filed when all
requested information is received by the Office of the Purchasing Department along with the required cashier's
check or bond. The Budget and Fiscal Operations Officer will respond to the written protest within fourteen (14)
days. The Budget and Fiscal Operations Officer's decision relative to the protest shall be final, no further
appeals will be recognized.
Upon receipt of a protest the Family Court may, but is not required to, delay its award of said contract. The
protesting bidder is required to submit a bond by cashier's check.
The submission of the cashier's check will be as follows: 1% Percent of the value of the solicitation, but in no
case less than five hundred dollars ($500.00) or to exceed five thousand dollars. This bond shall be a US postal
service money order or a certified cashier's check made payable to the Jackson County Family Court. Money
will be refunded to the submitting vendor only if the protest is found to be in their favor.
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
Statement of No Bid
We, the undersigned, have declined to submit a bid in response to this Invitation for Bid for the following
reason(s):
Specifications too "tight", i.e., geared toward one brand or supplier.
Insufficient time to respond to the bid.
We do not offer this product or service.
Our schedule would not permit us to perform.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are not clear (explain in Remarks below).
We are unable to meet insurance requirements.
Remove us from your list for this commodity or service.
Other (explain).
Remarks
Company Name:
Signature:
Telephone:
Date:
Note: If you are not submitting a bid, please e-mail this "Statement of No Bid" form to
Neil.Struchtemeyer@courts.mo.gov, otherwise disregard and submit the required submittal pages, marked
"Return Page" by mail or messenger.
Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
1.0 Scope of Service
1.1 Upon award this document shall constitute a yearly fixed price term and supply contract [based on the
Federal Milk Marketing Order for Class I Skim, Class I Butterfat and Class II Yogurt for the Central Midwest (F.O.
32) Area] between Jackson County Family Court, herein referred to as the ("Family Court") and the undersigned,
herein referred to as the ("Supplier"), collectively referred to as the "parties" for the selling and delivery of Dairy
Products. The term "offer" as used herein refers to the supplier's offer made in response to this Bid Number.
See Section 3.0 for price structure.
1.1.1 The contract term will begin on July 1, 2026 and end on June 30, 2029 with a possible three (3)
one-year renewal periods and shall be assigned Bid Contract Number 2407207026.
1.1.1.1 The contract shall be in accordance with the terms, conditions and specifications set forth
in this solicitation and the parties agree as follows in consideration of the mutual covenants
contained herein.
1.1.1.2 The supplier must ensure that fluid milk and milk products are manufactured and
packaged as defined in the state regulations governing the production and sale of milk and milk
products, as published in the State of Missouri statutes and regulations (Chapter 196.931 through
196.959 - Fluid Milk and Fluid Milk Products). The supplier must ensure that milk and milk
products are pasteurized, homogenized and vitamins A and D fortified, as appropriate.
1.1.1.3 Fluid milk shall be delivered at a temperature of forty (40 degreesF) degrees or less. Any milk
delivered above 40 degreesF may be rejected.
1.1.2 This contract shall be an open account (charge account) and billed accordingly. The Family Court
Purchasing Department shall issue a purchase order as a means to encumber funds and the orders for
Dairy Products shall be paid against/from said purchase order. A new purchase order shall be issued
as required and at the beginning of each contracted calendar year.
1.1.3 Normally the supplier shall provide Dairy Products on a weekly basis as the court operates two
(2) kitchen sites which provide breakfast, lunch and dinner seven (7) days per week, 365 days a year.
The Family Court should not be required to place minimum orders!
1.1.3.1 If 1/2 pints are packed in something other than the standard plastic crate, then the Vendor
shall provide once per week delivery of dairy products. If 1/2 pints are packed in standard plastic
crates, then (2) two deliveries per week will be required.
1.1.3.2 The Family Court has no obligation to accept damaged products and reserves the right
to return at the supplier's expense said damaged products even though the damage was not
apparent or discovered until after the receipt of the products.
1.2 If the supplier fails to deliver an order, the supplier shall take corrective action by either arranging a
special delivery or by arranging for delivery by another supplier. The supplier shall assume any additional costs
between the price of the originally ordered items and the price from the alternate supplier.
1.3 The supplier is responsible for notifying the Food Service Manager at (816) 435-8048 by 2:00 p.m. the
weekday prior to delivery to discuss any shortages on the next day's scheduled delivery and substitutions that
need to be made. Substitutions shall not be made without the food service manager's approval. The Family Court
reserves the right to cancel all or any part of an order if the shipment is not made as promised.
1.4 The supplier shall guarantee delivery to the Family Court regardless of any organized work stoppages.
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Company name Authorized signature Print name Date
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
1.5 The supplier shall have an account representative assigned to the Family Court for order placement.
1.6 The supplier must be able to handle any emergencies circumstances beyond Family Court's control. The
Family Court shall try to hold these to a minimum.
1.7 There shall be no extra charge for any deliveries made outside of any specified delivery schedule. There
shall be no extra charge to the Family Court for deliveries made directly to a facility outside of the specified
delivery schedule and location, no matter what the case count or dollar value of the order.
1.8 The supplier shall be responsible for immediately notifying the Food Service Manager at (816) 435-8048
or Support Services Director at (816) 435-4864, in the event of a recall or any type of contaminated food source
which affects the dairy products sold by the supplier to the Family Court. The Vendor shall be responsible for
replacing any food items recalled or contaminated at no cost.
1.9 The successful supplier shall be required to purchase and maintain during the life of the contract
Comprehensive General Liability Insurance, Comprehensive Automobile Liability Insurance, Worker's
Compensation Insurance with limits of not less than those set forth below:
1.9.1 Comprehensive or Commercial General Liability limits of $1,000,000.00 each occurrence.
1.9.2 Comprehensive Automobile Liability Insurance: Liability limits of $500,000.00 any one
accident.
1.9.3 Property Damage $100,000.00 each occurrence, $500,000.00 annual aggregate.
1.9.4 Worker's Compensation Insurance: Statutory Coverage, including Employer's Liability
coverage, with a limit of at least $100,000.00.
1.10 The successful supplier shall provide the Family Court with the Certificates of Insurance after award is
made, evidencing the coverage's above. The insurance certificate shall name the Jackson County Family
Court as the Certificate Holder with an endorsement modifying the policy to list the Jackson County
Family Court as additional insured for its interest on all policies of insurance, except Worker's
Compensation to include the CONTRACTORS ADDITIONAL INSURED ENDORSEMENT for commercial
general liability and the CONTRACTORS ADDITIONAL INSURED ENDORSEMENT for commercial auto
and provide that the Jackson County Family Court be given at least 30 days prior written notice of any
cancellation or intention to not renew or material change in such coverage.
2.0 Ordering and Delivery Terms and Requirements
2.1 Each week, the respective Food Service Department shall place an order for the below locations for the
agreed upon scheduled delivery day.
2.2 All items shall be delivered F.O.B. Destination (No Freight Charges or Fuel Surcharges) to the Family
Court Detention Center and Hilltop Residential Center as indicated herein:
Family Court Detention Center Hilltop Residential Center
Rear Dock - off 27th Street "C' Building Dock
625 East 26th Street 301 NW Gregory Blvd.
Kansas City, MO 64108 Lee's Summit, MO 64064
Supplier's Proposed Delivery Day Supplier's Proposed Delivery Day
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Company name Authorized signature Print name Date
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
2.2 Deliveries must be made between the hours of 6 AM to 4:30 PM, however NO deliveries shall be made
between the hours of 11:15 AM to 1 PM at either location.
2.3 The supplier shall deliver all individual orders invoiced by account to each location. The products shall
be maintained at their proper temperature throughout their staging, loading, transport and delivery.
2.4 All of the supplier's facilities and delivery vehicles must conform to local, state and federal rules and
regulations regarding sanitation and are subject to inspection by Family Court or other officials at the discretion
of the Family Court.
2.5 The supplier's driver shall deliver and off load all products to a specified area on the inside of the Family
Court's designated buildings. The supplier shall provide any equipment needed to complete this process.
2.6 The supplier at time of delivery shall provide an invoice to be signed by the location representative.
Family Court gives each of its employees an employee identification card having thereon a photograph of the
employee. The Family Court will not pay for any goods and/or services delivered by the supplier to any persons
who did not present to the supplier at the time of delivery their Family Court Identification Cards and who were
not authorized to receive delivery.
3.0 Pricing Structure
3.1 Prices quoted should be based on the most current month of the Federal Milk Marketing Order for Class
I Skim, Class I Butterfat and Class II Yogurt for the Central Midwest (F.O. 32) Area. Prices shall be stated as
the Case Price and shall remain firm and final for the first year of contract.
3.1.1 All shipping, delivery and fuel surcharges shall be included in the cost per case with no
minimum orders required.
3.2 The second and third years of contract and any subsequent renewal periods shall be adjusted up or down
based on that year's current month of the Federal Milk Marketing Order for Class I Skim, Class I Butterfat and
Class II Yogurt for the Central Midwest (F.O. 32) Area and should remain firm and final for that year's contracted
period.
3.2.1 Price adjustment - in the event prevailing Market conditions warrant an adjustment in contract
pricing at any time during the contract period or during any renewal periods the supplier shall provide
written notice to the senior purchasing agent. This written notice shall provide the effective date of price
increase and shall be sent via email to Court.Purchasing@courts.mo.gov.
3.2.1.1 The Family Court may, after examination, refuse to accept the adjusted costs if they are
not properly documented or if proposed increases are considered to be above industry standards.
The Senior Purchasing Agent reserves the right to cancel the contract upon fifteen (15) calendar
day's written notice if any proposed increase is found unacceptable.
3.2.1.2 Any approved price changes shall be honored after the effective date of such approved
price change.
3.2.2 The Family Court reserves the right to audit and/or examine any pertinent books, documents,
papers, records, or invoice relating directly to the contract transaction in question after reasonable notice
and during normal business hours.
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Company name Authorized signature Print name Date
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
3.3 Pricing categories: The estimated product usage quantities are based on previous years usage and
are intended only as a useful guide, and do not imply guarantee on the part of Family Court to purchase stated
quantities as a minimum or maximum. ALL PRODUCTS ARE TO BE FRESH. All Milk must have at least 7 days
left to expiration date when delivered.
Pricing for contract term: July 1, 2026 through June 30, 2027. See section 3.2 for 2nd and 3rd year of contract.
Vendor's
Estimated Product Ordering
Product Unit Size Case Case Price
Usage Number
Count
1/2 Pint 2,365
1% Lowfat White Milk _________ $ ________ _________________
Cartons Cartons
1/2 Pint 2,952
1% Lowfat Chocolate Milk _________ $ ________ _________________
Cartons Cartons
1/2 Pint Unknown -
Fat Free Chocolate Milk _________ $ ________ _________________
Cartons varies
1/2 Pint 2,501
1% Lowfat Strawberry Milk _________ $ ________ _________________
Cartons Cartons
1/2 Pint Unknown -
2% Lowfat Strawberry Milk _________ $ ________ _________________
Cartons varies
1/2 Gallon Unknown -
2% White Milk _________ $ ________ _________________
Containers varies
2% Milk Substitute, Lactose- 1/2 Gallon Unknown -
_________ $ ________ _________________
Free Containers varies
Blueberry 1% Lowfat 6 oz. 2,900
_________ $ ________ _________________
Yogurt, Blended Containers Containers
Peach 1% Lowfat Yogurt, 6 oz. 2,026
_________ $ ________ _________________
Blended Containers Containers
Strawberry 1% Lowfat 6 oz. 1,201
_________ $ ________ _________________
Yogurt, Blended Containers Containers
Strawberry/Banana 1% 6 oz. 1,647
_________ $ ________ _________________
Lowfat Yogurt, Blended Containers Containers
Vanilla 1% Lowfat Yogurt, 6 oz. 2,650
_________ $ ________ _________________
Blended Containers Containers
(___Yes, I will renew) - (___No, I won't renew) - for an additional Twelve (12) Month Term and Supply Contract
to commence on July 1, 2029 and end on June 30, 2030 per sections 3.2 through 3.2.2.
(___Yes, I will renew) - (___No, I won't renew) - for an additional Twelve (12) Month Term and Supply Contract
to commence on July 1, 2030 and end on June 30, 2031 per sections 3.2 through 3.2.2.
(___Yes, I will renew) - (___No, I won't renew) - for an additional Twelve (12) Month Term and Supply Contract
to commence on July 1, 2031 and end on June 30, 2032 per sections 3.2 through 3.2.2.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
3.4 A possibility could exist that an item may be added or deleted as necessary. If an item is added, the
Family Court's Purchasing Agent will require a quote from the supplier for said new item and that quote will
become a firm fixed price for any duration of the term of the contract. If an item is deleted, the Family Court would
not require any future purchase of said item.
4.0 Billing
4.1 If invoices are not furnished at time of delivery, then the supplier shall submit invoice(s), in accordance
with the price as stated under Section 3.0 of this bid document to the following address for approval and payment.
Jackson County Family Court
Accounting Department
625 E. 26th Street
Kansas City, Missouri 64108
4.2 As an alternative to mailing invoice, vendor may submit invoice to the following email address:
accountspayable@courts.mo.gov. Payment(s) will be made within 30 business days (Not calendar days) after
approval of invoice(s). No late payment fees shall apply.
5.0 General Conditions and Terms of Contract
5.1 Bids are made upon, and are subject to the following conditions and any addendums issued.
5.1.1 A supplier's bid response and acceptance by the Family Court upon issuance of an award letter
shall constitute a contract for providing the Dairy Products described herein, thus eliminating the need
for a formal signed contract between the parties.
5.2 Any interpretations, corrections or changes to the specifications or terms will be made by an addendum
no later than forty-eight (48) hours prior to the bid opening. Addendum(s) will be distributed to all known recipients
of bid documents. Suppliers shall acknowledge receipt of all addendum(s) with submission of bid.
5.3 The term and supply contract will be awarded to the most responsible, responsive supplier whose bid,
conforming to the solicitation; will be most advantageous to the Family Court with regards to lowest and best bid.
Family Court reserves the right to be the sole judge as to whether items bid will serve the purpose intended. The
Family Court reserves the right to accept or reject in part or in whole any bid submitted, and to waive any
technicalities or informalities for the best interest of the Family Court.
5.4 Design, strength, and quality of products must conform to the highest standards of manufacturing and
engineering practices. The apparent silence of specifications as to any detailed description concerning any point
shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these
specifications shall be made on the basis of this statement.
5.4.1 The supplier shall defend, indemnify and save harmless the Family Court and all its officers,
agents and employees from all suits, actions, or other claims of any character, name and description
brought for or on account of any negligent act or fault of the supplier, or of any agent, employee,
subcontractor of the supplier in the execution of, or performance under, any contract which may result
from bid award. The supplier shall pay any judgment with cost which may be obtained against the Family
Court growing out of such injury or damages.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."

Bid number 10014766 Dairy Products
5.5 The supplier agrees to defend, indemnity, and hold the Family Court and all of its officers, agents,
employees, and elected officials whole and harmless against any and all claims for damages, costs, and
expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, or omission
of the supplier, or any agent, servant, or employee of the supplier in the execution of the performance of this
agreement, without regard to whether such persons are under the direction of the Family Court's agents or
employees.
5.6 Upon award this document shall constitute a yearly fixed price term and supply contract [based on the
Federal Milk Marketing Order for Class I Skim, Class I Butterfat and Class II Yogurt for the Central Midwest (F.O.
32) Area]. See Section 3.0 for any needed price adjustment.
5.6.1 Family Court reserves the right to automatically extend this contract for a period not to exceed
ninety (90) calendar days past the original contract expiration date or subsequent renewal periods
utilizing the current pricing, in order to provide the Courts with continual service and supplies while a new
contract is being solicited, evaluated and/or awarded. By affixing its authorized signature, the supplier
hereby acknowledges and agrees to these rights.
5.7 The Dairy Products shall be ordered against a blanket purchase order issued by the Family Court
Purchasing Department. The Family Court will make every effort to purchase the items listed (on an as needed
basis) from Vendor [see section 1.2].
5.7.1 A blanket purchase order(s) shall be generated and issued by the Family Court's Purchasing
Department to the supplier. A purchase order is a means of encumbering funds for the fiscal year of the
contract; hence a new purchase order will be issued each year during the term of the contract.
5.7.1.1 The blanket purchase order will be for a stated dollar amount and will terminate at the time
shown on the purchase order. If funds need to be added, then an increase to the current purchase
order shall be issued. Thereafter a new purchase order shall be issued at the beginning of each
calendar year during contract period.
5.7.2 The purchase order number must appear on all itemized invoices and packing slips. The Family
Court shall not be held responsible for any orders placed and/or performed without a valid current
purchase order number.
5.7.3 Payment will be made for all orders rendered and accepted by the Family Court for which a valid invoice
has been received.
5.8 Samples of products being bid MAY BE REQUIRED at any time. If requested, the samples MUST be
furnished free of charge, including freight and/or applicable fuel surcharges.
5.9 Family Court is operated and funded on a January 1 to December 31 basis; accordingly, the Family
Court reserves the right to terminate, without liability to the Court, any contract for which funding is not available.
5.9.1 The supplier may terminate this agreement with 30 days written notice with the showing of good
cause for any undue hardship in satisfactorily being able to fulfill the term of the contract and with final
approval from the Family Court.
5.9.1.2 If the supplier files for or goes into bankruptcy proceedings this agreement shall
immediately become null and void.
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Jackson County Family Court
"Guiding Families to a Brighter Tomorrow."