6563 Bid-CRUSHING and PROCESSING ROCK-CONCRETE-ASPHALT-and BITUMINOUS MATERIAL
| Agency: | Trumbull town |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 14, 2026 |
| Due Date: | Mar 19, 2026 |
| Solicitation No: | 6563 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
6563
|
| Bid Title: |
6563 Bid-CRUSHING and PROCESSING ROCK-CONCRETE-ASPHALT-and BITUMINOUS MATERIAL
|
| Category: | Bid Invitations |
| Status: | Open |
|
Attachment Preview
TOWN OF TRUMBULL, CONNECTICUT
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL (RFP)
CRUSHING & PROCESSING ROCK,
CONCRETE, ASPHALT & BITUMINOUS MATERIAL
RFP 6563
DUE: March 19, 2026 AT 2:00 PM
GENERAL INSTRUCTIONS TO BIDDERS
The Town of Trumbull, Connecticut (hereinafter referred to as Town), through the Office of the Purchasing Agent, will accept
sealed bids for furnishing labor and equipment for Crushing and Processing Rock, Concrete, Asphalt & Bituminous Material for
the Town Highway Department as detailed in the attached specifications.
This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town
and the successful proposer.
1.
PREPARATION OF PROPOSALS
a) Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit
one (1) ORIGINAL, one (1) EXACT COPY and one (1) EXACT ELECTRONIC COPY on a thumb drive or a
CD. Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of
responsive bids.
b) Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that
are necessary to meet the requirements (deliverables) of this request should a purchase order be awarded
2.
BID SUBMISSION
Proposals are to be completed (unless directed otherwise in the specifications), printed, signed by an authorized agent, and
sealed in an envelope (including all official literature, brochures, etc., which support this request) and addressed as follows:
CRUSHING & PROCESSING ROCK,
CONCRETE, ASPHALT & BITUMINOUS MATERIAL
Bid 6563- Due: March 19, 2026 @ 2PM
Purchasing Agent - Town of Trumbull
5866 Main Street, Trumbull, CT 06611
Be advised that the person signing the formal proposal must be authorized by your organization to contractually bind
your firm with regard to prices and related contractual obligations for the delivery period requested.
3.
BID TIME AND BID FORMS
a) Bids should be received at the office of the Purchasing Agent, Town Hall, prior to the advertised hour of
opening, at which time all proposals will be publicly opened and read aloud.
b) A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received
after the above scheduled date and time shall not be considered or opened.
c)
All bid documents contained herein must be completed in their entirety; failure to do so may disqualify a bid.
4.
TOWN OPTIONS
a) The Town of Trumbull reserves the right to reject any and all bids and does not bind itself to accept the lowest
bid or any proposal. The Town reserves the right to ask for new bids in whole or in part, or to reject any or all
bids, or any part thereof, and to waive any requirements, irregularities, technical defects or service therein when
it is deemed to be in the best interest of the Town.
b) If a bid proposal does not meet or exceed the required specifications, requirements, and scope of work
requested on all points that must be outlined in a letter attached to the bid proposal otherwise it will be
presumed that the bid as proposed is in accordance with the required specifications.
c) In addition to consideration of a favorable bid, the Purchasing Department may give consideration to the most
favorable delivery date and past experience.
d)
The Town reserves the exclusive right to determine whether or not a proposal meets or exceeds the stated
Specifications. This is an RFP. After an evaluation of all bid proposals, the lowest responsible bidder will be
Awarded the contract. Once contracts are signed, the results of the bid will be posted on the town website
Results are available from the Purchasing Department website www.trumbull-ct.gov. After a Signed contract
Has been signed by both parties.
5.
TAXES
All purchases made by the Town and associated with the award of this requirement shall be tax exempt. Any taxes
must not be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.
Bid Number 6563
CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL
Page 2 of 19
6.
INQUIRIES
a) All inquiries regarding this request shall be answered up to the close of business on March 12, 2026, after
which time no additional questions will be accepted. All Technical inquiries regarding this request may
be directed to Rich Infante, Director of Operations-PW rinfante@trumbull-ct.gov 203-452-5071 .To
ensure consistent interpretation of certain items, answers to questions the Town deems to be in the interest
of all bidders will be made available on the Town website: www-trumbull-ct.gov/Government/Purchasing.
b) The Town reserves the right to communicate with any or all of the bidders to clarify the provisions of Proposals.
The Town reserves the right to request additional information from any bidder at any time after proposals are
opened.
c) It is the sole responsibility of a bidder to verify any addendums that may have been issued relating to
this request prior to submission of a proposal. Any notice of addendum shall be published on the
Purchasing Department Website www.trumbull-ct.gov . Failure to submit a response that does not
address any changes or addendums may result in a disqualification of a proposal submission.
7.
AWARD AND AUTHORITY
The Town will issue notification of letter of award and a standard contractual agreement then a Purchase Order.
The duration of the contract awarded shall be for one (1)+ year from April 1, 2026, to June 30, 2027 and may be
renewed for 2 additional years in one (1) year increments -July 1, 2027 to June 30, 2028 & July1 , 2028 to June 30,
20229 if both parties mutually agree upon a price by giving the contractor at least thirty (30) days written notice and
upon mutual consent of both parties. Notwithstanding the foregoing, the Town may cancel the contract at any time.
8.
PRICING
a) All prices quoted are to be firm for a period of one (1) year following bid opening.
b) Special Consideration will be given to responses with extended firm price dates. The Town is always interested
in any and all cost reduction opportunities.
9.
ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS
Any assignment or subcontracting by a bidder, vendor, or contractor for work to be performed, or goods and/or
services to be provided, in whole or in part, and any other interest in conjunction with a Town procurement shall not
be permitted without the express written consent of the Town of Trumbull.
10. HOLD HARMLESS CLAUSE
Bidder agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss,
damage or expense which the Town may suffer or for which the Town may be held liable by reason of injury,
including death, to any person or damage to any property arising out of or in any manner connected with the
operations to be performed under an agreement with the Town, whether or not due in whole or in part of any act,
omission or negligence of the Town or any of his representatives or employees.
11. WORK REGULATIONS AND STANDARDS
All work activities performed in association with this request must be performed and completed for the Town in
accordance with current Federal State and Local regulations. All services performed shall also conform to the latest
OSHA standards and/or regulations.
12. CONFLICT OF INTEREST
Public officials shall be prohibited from receiving any town work procured through a
Public Bid or bid waived process so as to avoid any appearance of impropriety or
Conflict of interest; and public officials cannot circumvent the intent of this
Ordinance by receiving town work through a bid waiver, as proscribed by the
Trumbull Town Charter
13. EQUAL TO ITEMS
Any “Equal-To” items proposed in response to this request must be approved by the Town; the Town reserves the
right to reject any proposal offering equipment and/or materials, which, if in its opinion does not meet the standard of
quality established by the attached specifications. Any such decision shall be considered final and not subject to
further recourse.
Bid Number 6563
CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL
Page 3 of 19
14 SPECIFICATIONS
a) Each Bidder will be held responsible to have studied the Specifications, visit the site (highly suggested), regarding
the proposed work, satisfied itself regarding all existing conditions and measurements, and to have included in the
proposal an amount sufficient to cover all work.
b) Should any Bidder find discrepancies in the Specifications, or be in doubt as to the exact meaning, notify the
Director of Operations-PW Rich Infante ASAP & the Town purchasing department at once. The Town may then at
their option, issue Addenda clarifying same. The Town shall not be responsible for oral instructions or
misinterpretations of Requirements.
c) The Town reserves the right to require any or all Bidders to submit statements as to previous experience in
performing comparable work, and as to financial and technical organizations and resources available for this work.
The mere opening and reading aloud of a bid shall not constitute or imply the Town’s acceptance of the suitability
of a Bidder
d) INSURANCE
The successful bidder should provide the Town Purchasing Agent with a Certificate of Insurance before work
commences. The Town shall be named as an additional insured with Insurance Company licensed to write such
insurance in Connecticut, against the following risks and in not less than the following amounts:
Worker’s Compensation
Contractor’s Public Liability and Property Damage
Automobile Insurance
General Liability
Bodily Injury Liability
Property Damage Liability
Personal Injury Liability
Comprehensive
Automobile Liability
Bodily Injury
Property Damage
Each Person
$1,000,000
$1,000,000
$1,000,000
$1,000,000
Each Occurrence
$1,000,000
$1,000,000
$1,000,000
Aggregate
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
The insurance policy must contain the additional provision wherein the company agrees those thirty (30) days prior to
termination, expiration, cancellation or reduction of the insurance afforded by this policy with respect to the contract
involved, written notice will be served by registered mail to the Town.
In the event of cancellation, the contractor will cease all operations on or before the effective date of said cancellation
and shall not commence work again until he has obtained replacement insurance and has delivered a Certificate of
Insurance to the Town Purchasing department
16. METHOD OF AWARD - LOWEST QUALIFIED BIDDER
The Town reserves the right to reject any or all bids and may waive any informalities.
The Town reserves the right to make a separate award for each item of equipment, a group of items or all items, and to make an
Award either in whole or in part or to make multiple awards, whichever is deemed in the best interest of the Town. The award or
Awards will be given to the most qualified bidder or bidders as determined by the Town.
The Bid will be awarded to the responsible bidder or bidders submitting the bid that results in low net cost and best value
to the Town while complying with all conditions set forth in these Bid Documents. The delivery date and other factors may be
Considered in the awarding of the Bid and may result in an award to a vendor other than the bidder quoting the lowest price.
Preference may be given to equipment manufactured in the USA. In the event that there is a discrepancy between the prices
Written in words and in figures, the price written in words shall govern. Schedules will go through Town Highway supervisor.
17. SUBCONTRACTORS
The bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this Bid must
be acceptable to the Town and that approval of the proposed subcontract award cannot be given by the Town unless and until the
successful bidder submits all information and evidence requested by the Town regarding the proposed subcontractor. Although the
bidder is not required to attach such information and evidence to his bid, the bidder is hereby advised of this requirement so that
appropriate action can be taken to prevent subsequent delay in subcontract awards.
Bid Number 6563
CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL
Page 4 of 19
TOWN OF TRUMBULL, CONNECTICUT
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL (RFP)
CRUSHING & PROCESSING ROCK,
CONCRETE, ASPHALT & BITUMINOUS MATERIAL
RFP 6563
DUE: March 19, 2026 AT 2:00 PM
SPECIFICATIONS AND REQUIREMENTS
Bidders must be regular full-time contractors in the type of product or service specified.
The Town may make such investigations as it deems necessary to determine the ability of
the bidder to perform the work, and the bidder shall furnish to the Town all such
information and data for this purpose as the Town may request. The Town reserves the
right to reject any bid should the evidence submitted by, or investigation of, such bidder
fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of
the Bid and to complete the project contemplated therein. Conditional bids will not be
accepted.
An assigned Highway Supervisor from Public Works shall be the Contractor's direct contact and
periodic conferences will be held to review the status of work progress.
The Contractor shall employ only honest and responsible employees, skilled in the tasks
assigned to them. The Contractor shall be responsible for all conduct of his employees.
All work shall be completed in a thoroughly professional and workmanlike manner in strict
accordance with the Bid Documents.
The Town of Trumbull reserves the right to establish the order of priority for completion of the
various portions of the work and to delete any portion of the work upon notification of the
Contractor.
1. LOCATION AND DESCRIPTION
The work required under this contract shall include crushing and processing an existing stockpile
of waste rock, concrete and bituminous material from various road projects within Town of
Trumbull ,It is estimated that the existing stockpile contains approximately 8,000 cubic yards.
2. SCHEDULE AND TIME OF COMPLETION
After receipt of a notice from the Highway Supervisor the Contractor shall commence work within
ten (10) calendar days and shall prosecute the work diligently to its completion unless the
Highway supervisor agrees to a different schedule. Work will be done during the Highway
Departments normal workdays Monday through Friday or as agreed to with the Highway
Supervisor
3. LIQUIDATED DAMAGES
The Contractor will proceed with the work at such rate of progress to insure prompt completion of
the work. It is expressly understood and agreed by and between the Contractor and the Town of
Trumbull that the requirement for continuous prosecution of the work is reasonable, taking into
consideration the economic conditions and other factors prevailing in the locality of the work.
If the Contractor shall fail to commence the work within the stipulated time and to diligently
prosecute the work, then the Contractor and his sureties shall be liable for and shall pay to the
Town for each and every workday that he shall not actively participate in full time processing
operations, the sum of $100.00. This sum is hereby agreed upon, not as a penalty, but as fixed
Bid Number 6563
CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL
Page 5 of 19
liquidated damages which the Town will suffer by reason of such default. Time, being of the
essence of the contract, and a material consideration thereof. This provision shall not apply to
days of adverse weather conditions or to days on which the Director of Public Works or Highway
Supervisor has specifically exempted the Contractor from working. Adverse weather conditions
shall mean heavy rains, extreme cold and snow, and other inclement weather conditions as so
designated by the Director of Public Works / Highway supervisor.
4. COORDINATION WITH OTHERS
During the progress of the work, Town forces and/or other Contractors may be engaged in
performing work in the area. The Contractor shall coordinate the work to be done under this
Contract with the work of others, in such a manner as the Highway Supervisor shall approve or
direct.
5. PUBLIC SAFEGUARDS
The Contractor agrees to conduct the work at all times in such a manner that the general public
shall not be placed at risk or inconvenienced needlessly.
6. OBLIGATIONS OF THE CONTRACTOR
The Contractor shall, at his own expense, provide any and all manner of superintendence, labor,
materials, apparatus, appliances, tools, machinery, power, transportation, and whatever else may
be required of every description necessary to do and complete the work, and shall be solely
answerable for the same and for the safe, proper, and lawful construction, maintenance, and use
thereof. The Contractor shall employ only competent workmen and shall provide experienced
superintendents and foremen on each part of the work. The Contractor is solely responsible for
dust control and shall supply all necessary dust control equipment.
7. OCCUPATIONAL SAFETY AND HEALTH ACT
The applicable sections of the Occupational Safety and Health Act of 1970 (Williams-Steiger Act)
shall apply and be made a part of this Contract.
8. PERMITS, LAWS, CODES, AND ORDINANCES
The Contractor shall keep himself fully informed of all existing and current ordinances, and
regulations and Municipal, County, State, or National laws in any way limiting or controlling the
actions or operations of those engaged upon the work or affecting the materials supplied to or by
them. He shall, at all times, observe and comply with all such valid and legally binding
ordinances, laws, and regulations and shall protect and indemnify the Town and its
representatives and agents against any claim or liability arising from, or based on, any violation
of the same. He shall take out and carry appropriate employer's liability insurance and public
liability insurance. He shall obtain and pay for all necessary permits and pay all fees required in
connection with the Contract.
9. WORKMANSHIP
It is the intent of the Specifications to describe fully and definitely the highest quality of
workmanship to be furnished regarding all ordinary features and to require first-class work in all
particulars.
All workmanship shall be subject to the approval of the Highway Supervisor and shall be in
conformity with approved modern practice.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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