Bid 44-050124-Crane Rental Services-Electric

Agency:	City of High Point
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	238990 - All Other Specialty Trade Contractors 532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date:	Apr 3, 2024
Due Date:	May 1, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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FINANCIAL SERVICES

Purchasing Division

INVITATION TO BID

BID # 44-050124

Crane and Rigging Services – Electric Department

City of High Point

Purchasing/Warehouse Division

816 E Green Drive

High Point, NC 27260

Phone: 336-883-3220

Libby Rush, Senior Buyer

FORMAL BID NUMBER: 44-050124

DATE: March 28, 2024

BIDS DUE NO LATER THAN:

Wednesday, May 1, 2024

By 2:00 PM

BUYER: Libby Rush

libby.rush@highpointnc.gov

TELEPHONE: (336) 883-3220

Bid price shall be FOB Destination and

include delivery to:

Per attached specifications

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form

“This contract will be considered invalid if this page is not completed in full.”

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

____________________________________________________________________________________________

Vendor Name (include d/b/a information if applicable)

Entity Formation (check applicable):

Corporation Limited Liability Company

Limited Company Limited Partnership

Partnership

Sole Proprietorship

Ownership Category (check applicable):

Non-Minority African American Hispanic Asian American

Socially & Economically Disadvantaged Female

American Indian

____________________________________________________________________________________________________________________

Principal Office Address (Per Secretary of State)

________________________________________________

City, State & Zip

_______________________________________________

Federal Tax ID #/Social Security #

____________________________________ __________________________

Email Address

Telephone Number

_____________________________________________________________

General Contractor License # (if applicable)

_____________________________________________________________ _________________________________________________

Print Name & Title of Person Signing on Behalf of Vendor

Vendor’s Authorized Signature

* By signing above the vendor acknowledges that terms and conditions associated with this bid

have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in writing, effective upon

receipt by the agency issuing this Invitation to Bid.

• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are subject to the conditions

and specifications herein, are invited for materials and equipment as described herein.

• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change or withdrawal.

• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no Federal or North Carolina

antitrust laws have been violated.

• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to vendors invoice and will be

paid to vendor at time of invoice payment.

• Bidders shall sign this form and return it with additional bid documents on or before the above date and time, to the City of High

Point Purchasing Division, P O Box 230 (27261) and 816 East Green Drive., High Point, NC 27260.

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

NOTICE TO BIDDERS

Sealed proposals will be received by the Purchasing Division of the City of High Point, North Carolina,

located in the Municipal Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC,

until 2:00 PM on Wednesday, May 1, 2024, at which date and time they will be opened and publicly read

for the following:

Bid Number: 44-050124

Crane Services – Electric Dept

Copies of complete bid documents are available online at http://www.highpointnc.gov Government -

Departments – Financial Services - Purchasing – Current Bid Opportunities and Tabulations. Documents

are also available in the Warehouse/Purchasing Division, the Municipal Operations Center, 816 E Green

Dr., High Point, NC. Contact: Purchasing at (336) 883-3219 or purchasing@highpointnc.gov.

A virtual pre-proposal meeting will be held on Tuesday, April 9, 2024, at 2:00 pm via Microsoft Teams, Click

here to join the meeting to discuss the details of this RFP. Join the meeting now Meeting ID: 271 229 296

16 Passcode: Q5GMtT

This meeting is not mandatory but potential providers are urged and cautioned to attend.

The awarded vendor(s) must register with the City of High Point using the City’s online vendor registration

process at https://www.highpointnc.gov/egov/vendor/. The City reserves the right to accept or reject, in

whole or in part, such proposals as appears in its judgment to be in the best interest of the City.

The successful proposer shall be required to comply with all applicable equal employment opportunity laws

and regulations, and all other applicable governmental laws and regulations as set forth by the City of High

Point and the State of North Carolina.

The meeting facilities of the City of High Point are accessible to people with disabilities. If you need special

accommodations, call 336-883-3298, TDD # 336-883-8517, or the North Carolina Relay System (TDD #1-

800-735-2962).

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will not

discriminate against individuals with disabilities and will not do business with vendors who discriminate

against such individuals in violation of the Act. “Equal Opportunity Employer, Male/Female/Handicap”

The City reserves the right to reject any or all bids, in whole or in part, as may in the judgment of the Council

of the City of High Point, serve its best interest and to waive irregularities and informalities in any bid

submitted.

No Bid may be withdrawn after the scheduled closing time of receipt of bids for a period of sixty (60) days.

QUESTIONS: All questions regarding this bid should be submitted in writing to Libby Rush at

libby.rush@highpointnc.gov by 12:00 pm on Tuesday, April 16, 2024.

USE OF THIS BID DOCUMENT: Bids must be submitted on the forms provided herein. Bids submitted in

any other format may be subject to rejection. If additional sheets are required, the bidder should make the

necessary copies and insert them in the bid document or submit a separate bid document.

EXECUTION: In compliance with this Invitation for Bids, and subject to all the conditions herein, the

undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices

set opposite each item within the time specified herein. By executing this bid, I certify that this bid is

submitted competitively and without collusion (G.S. 143-54).

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise

instructed, and only one bid per envelope. Address the envelope and insert bid number as shown below. It

is the responsibility of the bidder to have the bid in this office by the specified time and date of opening. All

pages within this bid document are necessary parts thereof and shall not be detached, taken apart, or altered.

All pages of this document must be included in your bid submittal or your bid may be considered non-

responsive. NO EMAIL RESPONSES WILL BE ACCEPTED.

DELIVERED BY US POSTAL SERVICE

Libby Rush, Senior Buyer

Bid #44-050124

City of High Point

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

DELIVERED BY ANY OTHER MEANS

Libby Rush, Senior Buyer

Bid #44-050124

City of High Point

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

REFERENCES: Vendor shall provide at least three (3) references for which your company has provided

goods or services of substantially the same features and quantity to those solicited herein. The City may

contact these references to determine whether the goods provided are substantially similar to those bid

herein and whether the Vendor’s performance has been satisfactory. Such information may be considered

in the evaluation of the bid.

FIRM NAME

LOCATION

CONTACT

PHONE

E-MAIL

BID TABULATIONS: Bid Tabulations will be posted to the City’s website

https://www.highpointnc.gov/Bids.aspx.

Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.

TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION

CHARGES PREPAID AND INCLUDED IN BID PRICE.

AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive

bid(s) - most advantageous to the City of High Point as determined by consideration of:

• Price

• Quality of products offered

• General reputation & performance capabilities of bidder

• Proven performance of equipment or goods offered

• Conformity with intent of specifications herein

• Bidder’s previous performance in contract with the City

• Conformity with the terms and conditions of this Invitation for Bid

• Adequate availability of service and parts

• Delivery

AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all

items. The right is reserved; however, to make awards on the basis of individual items or groups of items, if

such shall be considered by the City to be most advantageous or to constitute its best interest.

The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.

The City reserves the right to award quantities greater or less than proposed based on funds and or need.

SCOPE: It is the intent of this Invitation for Bids to establish a vendor to provide Crane and Rigging

Services for the Electric Department at the City of High Point.

CONTRACT TIME: The contract will be awarded for a three (3) year period beginning July 1, 2024, and

ending June 30, 2027, with the option to renew for two additional one (1) year periods if terms and pricing

are agreeable to both parties.

QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and

agreed that during the contract period quantities purchased may be more or less than the stated estimated

quantities. The City shall not be obligated to purchase in excess of its normal requirements.

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bid 44-050124-Crane Rental Services-Electric

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See Also

Bid Title:	Bid 44-050124-Crane Rental Services-Electric
Category:	Bid Opportunities
Status:	Open