Bid 3637 Cold Plant Mix

Agency:	City of Gadsden
State:	Alabama
Type of Government:	State & Local
NAICS Category:	324121 - Asphalt Paving Mixture and Block Manufacturing
Posted Date:	Feb 14, 2026
Due Date:	Feb 24, 2026
Solicitation No:	3637
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NEAPA

Northeast Alabama Purchasing Association

REQUEST FOR BID

ATTENTION ALL BIDDERS

YOU MUST MARK ON THE ENVELOPE:

Cold Plant Mix Paving Material

SEALED BID #3637

NEAPA is soliciting sealed bids for the above project.

Bids may be hand delivered to the following location;

City of Gadsden Clerk’s office

Room 401-4th Floor

90 Broad Street (City Hall)

Gadsden, Alabama 35902

ATTN: Iva Nelson

Bids may be mailed to the following address;

City of Gadsden Clerk’s Office

P.O. Box 267

Gadsden, Alabama 35902

ATTN: Iva Nelson

Bids will be received until

2:00 P.M. Tuesday, February 24, 2026

Bids will be opened at the following location at the above stated time and date.

City of Gadsden City Hall

Fourth Floor, Room 411

90 Broad Street

Gadsden, Alabama

If you have any questions concerning terms and conditions, specifications, or any other aspects of the

RFB or RFP, please contact the following:

Tiffany Russell, NEAPA Coordinator

Phone: 549-4705

Email: trussell@cityofgadsden.com

Meaghen Johnson, NEAPA Secretary

Phone; 549-4705

Email: mjohnson@cityofgadsden.com

Mechiel Underwood, NEAPA Representative

Phone: 549-4591

Email: funderwood@cityofgadsden.com

No faxed or email responses will be accepted

TO ALL BIDDERS

The attached RFB or RFP presents a cooperative proposal for the Northeast Alabama Purchasing

Association (NEAPA) members below:

Big Wills Water Authority

City of Attalla

City of Gadsden

City of Gadsden Airport Authority

City of Gadsden Waterworks and Sewer Board

City of Glencoe

City of Hokes Bluff

City of Piedmont

City of Rainbow City

City of Sardis City

City of Southside

City of Springville

CREM Etowah County Water Authority

Etowah County

Etowah County Community Services

Etowah County Rescue Squad

Gadsden State Community College

Highland Water Authority

Sand Valley Vol Fire Dept

St Clair County

Town of Reece City

Other government entities within Etowah County and counties adjoining thereto may elect to participate

in this cooperative bid. Vendors must agree that if any additional government entity does join the

Association vendors will honor prices on this RFB or RFP for those additional entities that may join the

Association.

The proposal award will be made by the City of Gadsden on behalf of the Association in accordance

with the provision of the intergovernmental agreement between the City of Gadsden and the members of

the Association. Each participating governmental entity of the Association will be responsible for

issuing its own purchase orders, delivery instructions, invoicing, insurance requirements, and issue its

own tax exemption certificate as required by vendors.

This cover letter is considered an integral part of the RFB or RFP document and shall be included by

reference into any contract.

NEAPA

NORTHEAST ALABAMA PURCHASING ASSOCIATION

VENDORS FOR

Cold Plant Mix Paving Material

SEALED BID # 3637

JAMES E WATTS & SONS INC

PO BOX 305

GADSDEN, AL 35902

CALHOUN ASPHALT CO, INC

PO BOX 1890

GADSDEN, AL 35902

REED CONTRACTING SERVICES INC

4704 UNION GROVE RD

UNION GROVE, AL 35175

GOOD HOPE CONTRACTING CO INC

3280 COUNTY RD 437

CULLMAN, AL 35057

MCCARTNEY CONST CO INC

PO BOX 1890

GADSDEN, AL 35902

W W DYAR & SONS INC

PO BOX 429

311 ST HWY 17 SUITE 2

HAMILTON, AL 35570

JIM'S ASPHALT LLC

PO BOX 583

GADSDEN, AL 35902

SWARCO INDUSTRIES

PO BOX 89

COLUMBIA, TN 38402

TRANSAFE INC

1625 SPECTRUM DR

SUITE 100

LAWRENCEVILLE, GA 30043

J&D ENTERPRISE

PO BOX 583

GADSDEN AL 35902

SHERMAN INDUSTRIES

1400 URBAN CENTER DR

SUITE 200

BIRMINGHAM, AL 35242

ADVANCED STRIPING EQUIPMENT

8905 GURLEY RD

DOUGLASVILLE, GA 30134

ALEXANDER & JENKINS

82 NATHANIEL DR

PIEDMONT, AL 36272

M-B COMPANIES INC

PO BOX 200

NEW HOLSTEIN, WI 53061

TOMLIN CONSTRUCTION LLC

641 LUM FIFE RD

GORDO, AL 35466

SELECTIVE INC

2180 PARKWAY LAKE DR

BIRMINGHAM, AL 35244

NEAPA

NORTHEAST ALABAMA PURCHASING ASSOCIATION

GENERAL TERMS AND CONDITIONS

PLEASE READ

1. All bid openings and any scheduled pre-bid conferences will be held in the City Council conference room

located on the fourth floor, room 411, City Hall, 90 Broad Street, Gadsden, Alabama. A pre-bid conference

may be requested to review and answer any pertinent questions concerning the bid and the specifications.

2. Each bid must be submitted in a separate sealed envelope and received by the City of Gadsden, Alabama in

the City Clerk’s office, 90 Broad Street, P.O. Box 267, Gadsden, Alabama, 35902. All bidders must use our

bid form and show on the envelope the bid number, name of project (purpose), and opening date. Any bid

received after the opening date and time will not be considered. If it becomes necessary to revise any part of

this bid, a written addendum will be provided to all bidders.

3. NEAPA encourages utilization of minority business enterprise in our procurement activities. NEAPA

provides equal opportunities for all businesses and does not discriminate against any vendor regardless of

race, color, creed, sex, national origin, disability, religion or age in consideration for an award.

4. The attached specifications are being provided to potential bidders as guidelines, which describe the type

and quality of equipment, supply, and/or service that NEAPA is seeking to purchase. The bidder must

indicate compliance or list exceptions to each specification item for consideration. Failure to comply with

this provision could be cause for rejection of the bid.

5. The name of a certain brand, make, manufacturer, or definite specification is to denote the quality standard

of the article desired but does not restrict the bidder to the specified brand, make, manufacturer or

specification names. It is set forth to convey the general style, type, character, and quality of the article

desired by NEAPA. Whenever the words "or approved equal" appear in the specifications, they shall be

interpreted to mean an item of material or equipment similar to that named, and which is suited to the same

use as that named and which is approved by the Purchasing Department. Vendor shall incur all cost

involved in obtaining an independent analysis if NEAPA deems it necessary to determine the suitability of

items as being approved equal.

6. It will be assumed that all bids are based upon the specifications unless the bidder stipulates to the contrary

on the proposal form; in which case, the bidder shall point out in detail any and all deviations from the

specifications. Bidders having items, which do not meet the specifications may offer the same on an

optional basis. Minor exceptions from the specifications may be considered if they do not alter the

performance for the intended purpose.

7. All bids shall be typewritten or printed in ink on the form(s) prepared by NEAPA. Bids prepared in pencil

will not be accepted. All proposals must be signed by officials of the corporation or company duly

authorized to sign bids. Any bid submitted without being signed will automatically be rejected.

8. All corrections or erasures shall be initialed and dated by the person authorized to sign bids. If there are

discrepancies between unit prices quoted and extensions, the unit price will prevail.

9. Prices quoted shall be delivered prices, exclusive of all federal or state excise, sales, and manufacturer's

taxes. NEAPA will assume no transportation or handling charges other than specified in this bid. NEAPA is

exempted from sales and use tax by 40-23-4(11) and 40-23-62(13), Alabama Code (1975).

10. Prices quoted to the NEAPA shall remain firm for a minimum of 90 days from the date of opening of the

bid, unless so stated differently in the bid.

11. The delivery schedule, if any, must be entered in the appropriate space in order for the bid to be considered.

If all items cannot be delivered on the same schedule, please note variances.

12. The bidder shall assume full responsibility for warranty of all components of the equipment. A statement

shall be attached with the proposal setting out the conditions of the warranty. The manufacturer's standard

warranty shall be furnished.

13. If the total amount of the bid exceeds $10,000, an original bid bond in the amount of 5% (of the total bid) is

required. In lieu of a bid bond, the bidder may submit a postal money order, certified check, or cashiers

check in the required amount. The bid bond or other security shall be retained by the City until a contract is

executed, a purchase order is issued, or in some cases, until materials and/or equipment is received. Failure

to submit a bid bond when required will result in rejection of the bid.

14. NEAPA reserves the right to request a demonstration of any and all items bid before making the award.

15. NEAPA reserves the right to accept or reject any or all items covered in the request, or any portion(s)

thereof, waive formalities, re-advertise and/or make the award on merit and/or features of design and

quality, delivery, and availability of parts and service and/or take such other steps deemed necessary and in

the best interest of NEAPA,

16. All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve

all or some of the following factors: price, conformity to specifications, financial ability to meet the contract,

previous performance, facilities and equipment, availability of repair parts, experience, delivery promise,

terms of payments, compatibility as required, other costs, and other objective and accountable factors which

are reasonable. When bids are equal, local vendor shall be favored.

17. Unless Special Terms and Conditions of the bid specify otherwise, NEAPA reserves the right to make an

award in whole or part to one or more bidders whenever deemed necessary and in the best interest of

NEAPA.

18. The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold NEAPA

harmless from any and all causes of action or claims of damages arising out of or related to bidder's

performance under this contract.

19. All items bid will be inspected by a representative of NEAPA upon delivery to ascertain compliance with

the specifications. Items not in compliance with the specifications will be rejected until proper remedial

measures are taken to assure compliance.

20. Bidders may be disqualified and bid proposals may be rejected for any of (but not limited to) the following

causes:

a. Failure to use the bid forms furnished by NEAPA.

b. Lack of signature by an authorized representative on the bid form.

c. Failure to properly complete the bid form.

d. Evidence of collusion among bidders.

e. Unauthorized alteration of the bid form.

21. NEAPA assumes no legal liability to purchase items or services under any contract unless funds are

appropriated for that particular fiscal year.

22. NEAPA reserves the right to terminate, without cause, any award made as a result of this bid solicitation by

providing a thirty (30) day letter of cancellation notification to the successful bidder. Failure on the part of

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	3637
Bid Title:	Bid 3637 Cold Plant Mix
Category:	Neapa Bids for Fleet Management
Status:	Open

Bid 3637 Cold Plant Mix

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