Bid #2026-012 City of Moore Landscaping Services Contractor

CITY OF MOORE
CITY OF MOORE LANDSCAPING SERVICES CONTRACTOR BID
SPECIFICATIONS
Bid No. 2026-012
The City of Moore is The City of Moore is requesting bids for both "Basic Landscaping Services" and "Enhanced
Landscaping Services" by area listed "Exhibit A" & "Exhibit B". Additionally the City is requesting bids on irrigation
repairs on select locations throughout the City. The Contractor is required to complete "Exhibit A" & "Exhibit "B".
"Cost Per Service" for a single maintenance service for each of the locations as well as a Lump Sum price for each
Project Site, reflecting the total number of services provided for that location for each service type. In addition to the
Contractor shall also provide a Grand Total price for each Service type. This will be One Price for All Locations for
each service price The City of Moore reserves the right to select either landscaping service package for any of the
landscaping areas, and any or none of the areas for irrigation repairs, as the budget allows. This includes maintenance,
emergency response calls, emergency projects and special projects as deemed necessary by the City of Moore. The
City of Moore reserves the right to use other contractors, or their own forces, to perform portions of this work and will
utilize the contractor's services solely at the discretion of The City of Moore. The City of Moore does not guarantee
any specific amount of work above the base contract amount.
Interested Bidders should go to the City of Moore website to view particulars regarding proposals at
http://www.cityofmoore.com/government/city-bids.
1. Eligibility of the Contractors
The contractors shall be in good standing with the City of Moore. Contractors shall include in the bid packet: a current
audited financial statement, description of their company's capabilities, their qualifications to perform this type of
work, and a list of at least three references for which they have performed this type of work. The City of Moore will
evaluate all proposals received and does reserve the right to waive any informalities or irregularities and select the
proposal that best suits the needs of the City of Moore.
All Contractors must attend the mandatory pre-bid conference on April 2nd, 2026 at 10 a.m., in the City Council
Chambers, Moore City Hall, 301 N. Broadway, Moore Oklahoma. Any contractor arriving after 10:00 a.m. and is
not on the sign-in sheet will be disqualified and will not be permitted to submit a bid.
2. Insurance Requirements
Bidders will be required to meet insurance requirements of not less than the following limits.
General Liability $2,000,000.00
Auto Liability $1,000,000.00
Excess Liability $1,000.000.00
3. Description of Work
The work will consist of mowing, lawn maintenance, flowerbed, streetscape, and tree maintenance services within
designated parks, parklands, flowerbeds, and city streetscapes within the City of Moore.

4. Basic Bid Proposal
The Contractor will provide personnel that are fully experienced and qualified in the mowing, lawn maintenance and
flowerbed maintenance services of Parks, Parklands and Streetscapes. Extra manpower is to be provided by the
contractor on an as needed basis, based on contract requirements.
5. Contract Term
The term of this agreement shall be one (1) year and shall commence upon the signing of the contract, with the option
for four (4) additional one-year renewal terms. This agreement will be reviewed annually and must be approved by
the City of Moore and the Moore Parks & Recreation Department for continuation. After the initial term, the contract
may be renewed by the City and the Contractor for additional one (1) year terms, up to four (4) renewals, upon the
same terms and conditions set forth in the bid documents, by executing a written renewal agreement between the
parties. The Contractor may request a rate adjustment of no more than three percent (3%) for each renewal term,
subject to review and approval by the City of Moore. The renewal agreement must be completed at least sixty (60)
days prior to the expiration of the current contract term. The City reserves the right to cancel any or all terms of this
contract with sixty (60) days written notice to the Contractor.
6. Default
A default shall occur on the part of the Contractor if any proceeding is instituted by or against the Contractor seeking
to adjudicate a bankruptcy, insolvency, seeking liquidation, or any law relating to bankruptcy, or insolvency, or if
Contractor shall admit its inability or fails to pay its debts generally or at any time should fail, refuse or neglect to
supply enough properly skilled workmen or proper materials and equipment or otherwise be guilty of a substantial
violation (default) of any provision of this Agreement which Contractor shall have failed to address promptly after
service of 24 hours of written notice thereof by The City of Moore. The City may, without prejudice to any other right
or remedy, terminate the contract. The City of Moore or the Contractor may also terminate the contract for
convenience with 90 days written notice to each party.
7. General Conditions
a. Definitions
i. "City employee" and/or "City representative" shall mean only those persons who are on the City's
payroll or public officials rendering their services to the City.
ii. "Contractor employee" and /or "Contractor representative" shall mean only those individuals who
are actually on the Contractor's payroll, or are subcontractors selected by the Contractor for
providing services under this agreement. The Contractor is not and shall not claim to be an employee
of the City of Moore.
iii. Project Officer" shall mean the Parks and Cemetery Facilities Maintenance Manager, Parks and
Recreation Department of the City of Moore or Designee.
b. Scope of Services
i. Contractor agrees to perform all work, under the conditions outlined, within this agreement. Such
bid shall be considered as the minimum specifications by which work shall be performed under this

agreement. The bid shall be deemed a component of this contract and is incorporated herein by
reference.
ii. The Contractor's equipment shall all be late model, clean and in good operating condition. The
contractor shall also provide its own tools, fuel, safety equipment, mowing equipment, and manually
operated tools, and landscaping maintenance equipment.
iii. Contractor agrees to abide by all provisions outlined with the attached bid in all aspects including,
but not limited to, services to be performed, supplemental requirements, and Contractor's written or
typed response to the bid.
iv. Contractor and City agree that it may be necessary to expand the list of areas to be mowed. Any area
added shall be mowed at a mutually agreed price pursuant to the City of Moore's Purchasing Policy.
8. Terms of Service
a. Services
Basic Landscaping Services will consist of the following:
i. Mowing and Edging: To collect and properly dispose of cut grass, including sweeping or blowing
grass from streets and sidewalks/walking trails.
a. All City areas designated are to be mowed between a 2" to 3" height.
b. All City areas are to be mowed and maintained on a bi-weekly basis from the dates within this
contract. There should be 18 separate occasions in which City areas are to be mowed and
maintained with weather permitting.
c. Remove all grass clippings from designated areas. The City will NOT allow grass clippings to
remain or to be blown in the street and/or storm drains.
d. The City reserves the right to eliminate the removal of grass clippings on an area-by-area basis
for all designated areas.
e. The mowing season services provided shall be in effect from April 1 - November 30, and will
be renewed annually for the same time period.
f. Exhibit "A" Locations will exclude mowing.
ii. Mulching: To include flowerbeds and tree rings, where existing. Establish and maintain a depth of
3-4" and 4' planting rings around all trees at 3-5" deep, excluding designated location. Grade A
cedar mulch, or approved equivalent is required. Remove and replace the mulch for the spring
season planting. Fluff to maintain required mulch depth in the Fall planting season.
iii. Pruning: All trees/shrubs shall be pruned as needed in flowerbed and streetscapes. Trees outside of
flowerbeds and streetscapes will be pruned a minimum of once per year or as needed. All tree
pruning is to maintain species size and shape, and to provide sufficient clearances over sidewalks of
8' minimum and streets/drives/parking spaces of 13'6". Suckers at the base of trees need to be
removed during every servicing.
iv. Flowerbed Cleanups: Weeding and trash removals bi-weekly, to include ornamental grass and
other shrub and tree trimming for Locations listed for a total of 22 Maintenance Services. Bi-weekly
Service periods are April 1 - November 30 and monthly Service periods from December 1 - March
31.
v. Flowerbed Annuals Planting: Prepare and plant annuals, to be selected to fit the environment in

which they are planted, and as approved by City. Annuals will be planted twice yearly, in Spring and
Fall. Perennials may be substituted for annuals in coordination between the Contractor and City.
vi. Flowerbed Watering: Water flowerbeds 3-5 times per week during the growing season (for temps
up to 95 F- water 3 times per week; for tips 95 F and above- water 5 times per week). Additional
watering may be needed, as coordinated with the Contractor and the City. Fall/winter watering
should occur 2-3 times per week depending on temperatures. All watering shall occur in the
mornings during the growing season, and in the warmest part of the day in the winter season.
vii. Tree/Shrub Watering: Watering shall take place at the appropriate schedule for young and mature
trees, depending on the season.
viii. New or Young Trees/Shrubs: During active establishment (1-2 growing seasons), trees shall
receive enough supplemental watering to equal 1-inch of water per week, including rainfall. This
may be split between 2-3 watering sessions per week. Tree watering my take place through bubbler
irrigation, soaker hoses, tree watering bags, or hand watering as coordinated with the Contractor and
the City.
ix. Mature Trees/Shrubs: Once a tree/shrub has been in the ground long enough to develop an
extensive root system (usually 2-3 years), water trees/shrubs only when needed (trees- bi-weekly
during a drought; shrubs- 1-2 times per week during a drought). The City shall determine when a
drought is occurring, and may include a "flash drought".
x. Basic Tree/Shrub Health Monitoring: The Contractor shall perform routine inspections of all
designated landscaped areas for dead or diseased plants. Plant health conditions shall be documented
on a monthly basis. The Contractor shall notify the City of dead and/or diseased plant conditions.
The City shall make a determination if new plant materials are needed.
Enhanced Landscaping Services shall include all elements of the Basic Landscaping Services, with the
following services added or modified
xi. Parks/Streetscapes/Trails Cleanups: Collect and remove all trash and debris from area, including
from fence lines. Remove and dispose of all broken or fallen tree limbs. Kill and/or remove all
weeds and grass from sidewalks, trails, tree wells, and flowerbeds. Cleanups shall occur bi-weekly
from April 1 - November 30 and monthly from December 1 - March 31.
xii. Fertilizer: All trees/shrubs shall be given a slow-release fertilizer, ideal for promoting growth and
health, applied in spring and fall. Flowerbeds shall be provided a balanced fertilizer (15-30-15) every
4-6 weeks for bloom boosters. For new flowerbed plantings, provide a balanced fertilizer (10-10-10)
upon planting.
xiii. Pest Management: Both the Contractor and the City shall monitor all plantings for pests, mold and
fungus. Treatment for pests, mold, or fungus shall be on an as-needed basis with a treatment plan
coordinated with the Contractor and the City.
xiv. Monitoring and Inspections: Perform routine inspections of all designated landscaped areas for
pests, mold and fungus, with monthly inspections during the growing season, and once every other

month during the winter season.
a. Monitor for early signs of Bagworms, Aphids, Lace Bugs, Spider mites, Borers, Scale Insects,
and Whiteflies.
b. Plant health conditions and pests shall be documented. The Contractor shall notify the City of
emerging infestations or hazardous plant conditions.
c. The City reserves the right to seek professional opinions for treatments.
Tree Maintenance: (Outside of Flowerbeds and Streetscapes)
Basic Services will consist of the following:
i. Pruning: Trees outside of flowerbeds and streetscapes will be pruned a minimum of once per year or
as needed. All tree pruning is to maintain species size and shape, and to provide sufficient clearances
over sidewalks of 8' minimum and streets/drives/parking spaces of 13'6". Suckers at the base of trees
need to be removed during every servicing.
ii. Mulching: To include flowerbeds and tree rings, where existing. Establish and maintain a depth of 3-
4" and 4' planting rings around all trees at 3-5" deep, excluding designated location. Grade A cedar
mulch, or approved equivalent is required. Remove and replace the mulch for the spring season
planting. Fluff to maintain required mulch depth in the Fall planting season.
iii. New or Young Trees/Shrubs: During active establishment (1-2 growing seasons), trees shall receive
enough supplemental watering to equal 1-inch of water per week, including rainfall. This may be split
between 2-3 watering sessions per week. Tree watering my take place through bubbler irrigation,
soaker hoses, tree watering bags, or hand watering as coordinated with the Contractor and the City.
As assigned by Project Officer at an agreed price.
Irrigation Installation/Repair
i. Irrigation Repair: The Contractor shall inspect each irrigation system at the beginning of each
growing season to identify needed repairs. Such repairs shall be coordinated with the City.
9. Terms and Conditions
a. Conditions
i. A non-exclusive contract, the City has the right to contract with other parties to perform identical
services.
ii. Conditions of this agreement shall be outlined with all specifications and details established within
this agreement.
b. Supplemental Terms and Conditions:
The following are included as supplements to the terms and conditions provided herein.
i. All City areas designated to be maintained are included as supplements to the terms and conditions

provided herein.
ii. Additional City areas may also need to be on an as needed basis determined by the City. If this
happens to occur a written negotiated amount agreed upon by both the City and the Contractor must
be signed and dated before any additional work outside of the specifications of this contract is
performed.
iii. The Project Officer, as the designee of the City, will approve the landscaping service performed on
an as-needed basis.
iv. There shall be no additional charge for small incidental trash pickup when providing landscaping
services. When in doubt what is considered "small incidental trash pickup", the "Project Officer"
shall make the determination.
v. Contractor will provide all necessary landscaping services of properties designated by the City for
both "Basic Landscaping Services" and "Enhanced Landscaping Services"
vi. Edging, blowing grass clippings off all roadways, sidewalks, parking lots, walking trails is required
upon each service at each location.
vii. All City Flowerbeds are to be cleaned out, prepped for flowers and mulch, and have specified
flowers per Project Officer installed by May 4th for the Spring Season.
viii. All City Flowerbeds are to be cleaned out, prepped for flowers and mulch, and have specified
flowers per project manager installed by October 11th for the Fall Season.
ix. All City Flowerbeds are to have any hedges and seasonal hedges cut back to a clean form, in a
consistent shape, and to clean up the trimmings as needed at every service
x. All City Flowerbeds are to be maintained on a bi-weekly basis during the growing season and
monthly during non-growing season. Growing Season will be from April-Nov.
a. Outside of Flowerbeds being prepped for seasonal planting: Dead or dying plant material
should be removed at the time of bi-weekly weeding and trash removal. Replacement of the
removed plant material should only happen at the request of the City.
xi. All City Flowerbeds are to be prepped with Flowers that must be from this list: Begonias, Pansies,
Day Lily's, Latina's, Zinnias, Gladiolas, Morning Glories, Blanket Flowers, Mums, Asters,
Dianthus, Sweet Alyssums, Violas, Daisy's, Daffodils, Autumns Crocus. Anything that is not on
this list must be agreed upon by both the City and the Contractor before said flower is planted.
xii. All City Flowerbeds are to be prepped with Grade A Cedar Mulch.
xiii. All City Flowerbeds are to have the Mulch fluffed as needed determined by the Project Officer.
xiv. Additional City Flowerbeds, Streetscapes or Tree Maintenance may also need to be on an as needed
basis determined by the Project Officer, as the designee of the City. If this happens to occur a
written negotiated amount agreed upon by both the City and the Contractor must be signed and dated
before any additional work outside of the specifications of this contract are performed.

xv. The Project Officer, as the designee of the City, will approve the spring and fall flowers and mulch
installation plan before any flowers are planted and any mulch is laid down.
xvi. The Project Officer, as the designee of the City, will approve the flowerbeds on an as-needed basis.
xvii. The Contractor, as a significant portion of the consideration for this contract, agrees to indemnify
and hold the City of Moore, its employees or assignees, harmless from any and all damages arising
from the negligence of the Contractor in performing any part of this contract.
xviii. The Contractor agrees that neither he or any of his employees, agents or subcontractors, will claim to
be employees of the City of Moore, nor will they attempt to file any claim under Workers'
Compensation. Further, Contractor agrees to indemnify and hold harmless the City of Moore against
any claim filed under Workers' Compensation by any such employee, agent or subcontractor.
xix. The Contractor must provide insurance certificate prior to entering into a contract for mowing, lawn
maintenance and flowerbed maintenance services within designated parks and parklands for the
City.
10. Payment
a. Price for Service
i. The Contractor shall provide a price for each Project Site and for each service type, per service.
ii. The Contractor shall also provide a Lump Sum price for each Project Site, reflecting the total
number of services provided for that location for each service type.
iii. The Contractor shall also provide a Grand Total price for each Exhibit "A" & Exhibit "B".
b. Contractor's Invoice and Schedule for Payment
i. Contractor will submit weekly invoices for completed work to the City of Moore within five (5)
business days of the end of each week. Each invoice will include every location with dates, and cost
of services performed individualized and compiled into one single invoice for that Basic and
Enhanced Landscaping Services that were completed. Irrigation Repairs will be invoiced
separate from other Landscaping Services.
ii. The City of Moore agrees to pay Contractor for invoices submitted in accordance with the normal
payment of claims.
11. Rate Schedule Adjustments
Contract rates may be adjusted once per year on the contract anniversary date. The Contractor may request a rate
adjustment of no more than three percent (3%) for each renewal term to account for increases in materials, fuel,
insurance, or other operational costs, subject to review and approval by the City of Moore. Any requested
adjustments must be documented to the satisfaction of the City of Moore. If the Contractor and the City of Moore
cannot agree on the terms of a contract renewal, either party may elect to not renew the agreement at the end of
the current term.

*** SIGNATURE PAGE ***
I, ___________________________ (print) on behalf of "CUSTOMER" hereby represent that I am an agent for and authorized
to act on behalf of "CUSTOMER" my signature as the representative listed hereby agrees to be bound by the terms and
conditions contained herein.
I, ___________________________ (print) on behalf of "VENDOR" hereby represent that I am an agent for and authorized to
act on behalf of the "VENDOR" by signature of the representative listed here agrees to be bound by the terms and conditions
contained herein.
VENDOR:
_______________________________________________________________________________________
AUTHORIZED SIGNATURE OF VENDOR REPRESENTATIVE DATE
CUSTOMER: CITY OF MOORE/MPRD
_____________________________________________________________________________________
AUTHORIZED SIGNATURE OF CUSTOMER REPRESENTATIVE DATE
ATTEST:
__________________________________________
VANESSA KEMP, CITY CLERK
APPROVED AS TO FORM AND LEGALITY:
_________________________________
BRIAN MILLER, CITY ATTORNEY

Bid Tab
Exhibit A-Flowerbeds/Shrubs/Entryway Signs
Project Site Address/Location Basic Enhanced Total Total Irrigation
Service Service Annual Annual Repair
Cost Basic Cost
Service Enhanced
(22 Service (22
Services Services
per Year) per Year)
Old Town Flowerbeds Various Locations along
Broadway
Kings Manor Sign SW 11th St/Telephone
Rd.
Foxglove Sign SW 19th St/Eagle Dr.
JD Estates Sign/Island- S. 4th St/ Whispering
Flowerbeds/Trees Oaks Blvd.
Skyview Terrace NW 20th St./Janeway N/A
Ave.
Regency Park NW 19t St./Janeway Ave N/A
Little River Park- North 700 SW 4th St.
Sign
Buck Thomas Park- Sign 1903 NE 12th St.
Fairmoore Park Sign 630 NW 5th St.
Arbor Gardens Park Sign 1695 SW 34th St.
Parmele Park Sign 1308 N. Janeway Ave.
Recycle Center- 220 N. Telephone Rd.
Flowerbeds
Kiwanis Park Sign 501 E Main St. N/A
Police Station- Flower 117 E Main St.
Beds
Little River Statue Area 700 SW 4th St. N/A
Senior Center- 501 E. Main St. N/A
Flowerbeds
Library- Flowerbeds 225 S. Howard Ave. N/A
Community Center- 301 S. Howard N/A
Flowerbeds
Veterans Park- North 1900 SE 4th St N/A
End Flowerbeds
Veteran's Park- South 1900 SE 4th St.
End Flowerbeds
Westmoore Park- 2206 Lonnie Ln.
Flowerbeds and Sign
Smith Cemetery- SW 34th St./Telephone N/A
Flowerbeds and Sign Rd.

The Station/Central Park 700 S. Broadway Ave.
Arbor Gardens Park- 1695 SW 34th St.
Flowerbed and Sign
City Hall 301 N. Broadway Ave.
Police Station 117 E. Main St.
Exhibit A Flowerbeds/Shrubs/Entryway Signs
Grand Total for Services
Exhibit A City Facility Tree Maintenance Only
Project Site Address/Location Basic Enhanced Total Total Irrigation
Service Service Annual Annual Repair
Cost Basic Cost
Service (1 Enhanced
Services Service (0
per Year) Services
per Year)
The Station/Central Park 700 S. Broadway Ave. N/A N/A
Arbor Gardens Park 1695 SW 34th St. N/A N/A N/A
Smith Cemetery SW 34th St./Telephone N/A N/A N/A
Rd.
Moore Cemetery 800 SW 4th St. N/A N/A N/A
Buck Thomas Park 1903 NE 12th St. N/A N/A N/A
Fairmoore Park 630 NW 5th St. N/A N/A N/A
Veterans Park 1900 SE 4th St. N/A N/A
Parmele Park 1308 N. Janeway N/A N/A
Recycle Center 220 N. Telephone Rd. N/A N/A N/A
Kiwanis Park 501 E Main St. N/A N/A N/A
Library 225 S. Howard Ave. N/A N/A N/A
Community Center 301 S. Howard Ave. N/A N/A N/A
City Hall (Trees on 301 N. Broadway Ave. N/A N/A N/A
Broadway Only)
Police Station (Trees on 117 E Main St. N/A N/A N/A
Broadway and East Main)
Exhibit A Tree Maintenance Grand Total for N/A N/A
Services