6573 Bid BOE Milk

Agency:	Trumbull town
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	311511 - Fluid Milk Manufacturing
Posted Date:	Apr 30, 2026
Due Date:	May 18, 2026
Solicitation No:	6573
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TOWN OF TRUMBULL, CONNECTICUT

BOARD OF EDUCATION

REQUEST FOR QUOTATION

MILK BID 2026-2027

BID 6573 DUE: May 18 2026 @ 10:30 am

GENERAL INSTRUCTIONS

The Town of Trumbull, Connecticut (hereinafter referred to as Town), through the Office of the Purchasing Agent, will accept

sealed bids from qualified contractors (hereinafter referred to as vendor, contractor) The Trumbull BOE is accepting proposals for

Trumbull Public Schools for MILK for Nine (9) schools Cafeterias in., Trumbull, CT 06611 as specified in accordance with the

attached specifications and Requirements.

This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful proposer.

NOTE: The Board of Education reserves the right to reject any or all bids and to award the

contract in a manner which, in its opinion, serves the best interest of the Trumbull Board

of Education in the bid. The LOW BID Overall, shall be only one consideration in awarding this

contract.

PREPARATION OF BIDS

a. Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one

(1) ORIGINAL and one (1) EXACT COPY. Bidders should submit bids in a clear, concise and legible manner to

permit proper evaluation of responsive bids.

b. Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that are

necessary to meet the requirements of this bid request.

BID SUBMISSION

a. Bids are to be submitted and to be completed (unless directed otherwise in the specifications), printed, signed by an

authorized agent, and sealed in an envelope (including all official literature, brochures, etc., which support this

request) and addressed as follows: MILK BID

Interim Purchasing Agent – Richard Kotchko

Bid 6573– Due: May 18, 2026 by 10:30 AM

Trumbull Town Hall

5866 Main Street

Trumbull, CT 06611

b. All Proposals must be made on the enclosed Proposal form. All blank spaces for Proposal prices must be filled in,

in ink or typewritten, and the proposal form must be fully completed and executed when submitted. Please be advised

that the person signing the formal proposal must be authorized by your organization to contractually bind your firm

with regard to prices and related contractual obligations for the delivery period requested.

c. No oral, email, telephonic, or faxed proposals will be considered. Corrections, deletions, or additions to the bids may

be made by wire, provided such wires are received in correct and comprehensive form prior to the opening time of

bids, and confirmed by letter. No telephone corrections, deletions, or additions will be accepted. The Town reserves

the right to reject any or all bids, and to waive any or all formalities in connection therewith.

BID TIME

a. Bids shall be received at the Trumbull Town Hall 2nd floor Purchasing Department ATT: Richard Kotchko, prior to the

advertised hour of opening, at which time all proposals will be publicly opened and read aloud. A bidder may withdraw

a proposal at any time prior to the above scheduled date and time. Any bid received after the above scheduled date

and time shall not be considered or opened.

TOWN - BOARD OF EDUCATION-OPTIONS

a. The BOE reserves the right to reject any or all bids and to waive any requirements, irregularities, technical defects

or service therein when it is deemed to be in the best interest of the Town /BOE.

b. If your proposal does not meet or better the required specifications on all points, which must be outlined in a letter,

otherwise it will be presumed that a proposal is in accordance with the required specifications.

c. The Town of Trumbull- BOE reserves the exclusive right to determine whether or not a proposal meets or exceeds

the stated specifications.

TAXES

All purchases made by the Town & BOE, and associated with the award of this requirement shall be tax exempt. Any

taxes must not be included in bid prices. A TOWN-BOE Tax Exemption Certificate shall be furnished upon request.

INQUIRIES

a. All inquiries regarding this request shall be answered up to close of business May 11, 2026 after which time no

additional questions will be accepted. To ensure consistent interpretation of certain items, answers to questions the

Town deems to be in the interest of all bidders will be made available in writing or by Fax as appropriate to all bidders.

Inquiries of a technical nature may be directed to Christopher Molyneux FOOD SERVICE DIRECTOR (203-452-

4500) cmolyneu@trumbullps.org. All other questions may be directed to Richard Kotchko Interim Purchasing

Agent (203.452.5042) rkotchko@trumbull-ct.org

b. Additionally, after proposals are received, the Town-BOE reserves the right to communicate with any or all of the

bidders to clarify the provisions of Proposals. The Town further reserves the right to request additional information

from any bidder at any time after proposals are opened.

c. It is the sole responsibility of the responding firm to verify any addendums that may have been issued relating to this

request prior to submission of a proposal. Failure to submit a bid or proposal that does not address any changes or

addendums may result in a disqualification of a bid submission.

AWARD AND AUTHORITY

The Town Purchasing Agent will issue notification of award in writing along with a Standard Contract agreement. Then

BOE will issue a Purchase order.

The Award will be based on best lowest price

The award shall be made after careful consideration of all factors including the final price.in the lowest overall Qualified

prices as whole after evaluation of all items

PRICING

All prices quoted are to be firm for a period of one hundred and eighty-five (185) days following bid opening. Special

Consideration will be given to responses with extended firm price dates. The Town-BOE is always interested in any and all

cost reduction opportunities.

The Town requires firmed fixed prices for a period of 1 full school years following Quotation opening and

nothing elsewhere in this Quotation shall abrogate this firm period. A letter of extension may for additional

School yea(s) may be sent if both parties mutually agreed on pricing & extended for 2 additional years 2027-

2028 & 2028-2029 in one (1) increments.

ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

Any assignment or subcontracting/ 3RD PARTY by a service to be provided bidder, vendor, or contractor

for work to be performed, or goods and/or, in whole or in part, and any other interest in conjunction with

Town procurement shall not be permitted without the express written consent of the Town of Trumbull-

BOE. Affirmative action /equal opportunity employer. Minority / women owned business enterprise are

encouraged to apply

No contract may be assigned or transferred without the consent of the Purchasing Authority.

10. HOLD HARMLESS CLAUSE

Bidder agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage

or expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to

any person or damage to any property arising out of or in any manner connected with the operations to be performed

under an agreement with the Town, whether or not due in whole or in part of any act, omission or negligence of the Town

or any of his representatives or employees.

11. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town-BOE in

accordance with current Federal State and Local regulations. All services performed shall also conform to the latest

OSHA standards and/or regulations.

12. DELIVERY

a. Schedule shall be scheduled with the Christopher Molyneux and or approved BOE personal.

b. Special consideration may be given to bidders that can deliver as necessary

c. ALL INVOICES TO BE SENT TO BOE ATT: Christopher Molyneux

BOE LONG HILL ADMIN BUILDING

6254 MAIN STREET TRUMBULL CT 06611

13. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a public

Bid or bid waived process so as to avoid any appearance of impropriety or conflict of interest;

And; Public officials cannot circumvent the intent of this ordinance by receiving town work

Through a bid waiver, as proscribed by the Trumbull Town Charter.

14. STATEMENT OF QUALIFICATIONS AND REFERENCES

Bidders shall complete and submit the “Statement of Qualifications” section of this request along with the References

Form. The Town may make such investigations as necessary and it deems appropriate to

Determine the qualifications of the proposer to perform the work required. If the Town is not satisfied that the proposer is

Properly qualified, The Town along with the BOE reserves the right to reject the proposal of said

Proposer.

15. SPECIFICATIONS –

a) Each Bidder will be held responsible to have studied the Specifications, satisfied itself regarding all

requirements, and to have included in the proposal an amount sufficient to cover all schools.

b) Should any Bidder find discrepancies in the Specifications - requirements, or be in doubt as to the exact

meaning, notify the BOE-Town at once. The BOE-Town may then, at their option, issue Addenda clarifying

same. The Town shall not be responsible for oral instructions or misinterpretations of Specifications.

c) The Town-BOE reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda

become, upon issuance part of the Specification. Each Bidder shall cover such Addenda in the proposal

and shall acknowledge receipt of same on the blank provided therefore. It is the bidders’ responsibility to

access the Town’s website or contact the Town for any addenda that may be issued in conjunction with this

bid.

d) The Town-BOE reserves the right to require any or all Bidders to submit statements as to previous

experience in performing comparable work; and as to financial and technical organizations and resources

available for this specification.

16.

LOWEST RESPONSIBLE PROPOSAL

a) The Town along with the BOE shall determine the “lowest responsible qualified proposer” on the basis of the Proposer

submitting the lowest “Total Proposal”, responsiveness of his Technical Proposal; and demonstrating a history of the ability

and integrity necessary to perform the required work; and certifying that it shall perform the work in accordance with the

specifications, scope of work and drawings if apical.

b) Proposals will be compared on the basis of the “Total Proposal” of the items listed in the Proposal and on basis of the

Proposer’s experience and competence.

17. Addendums

It is the responsibility of all proposal submitters to verify with the Town if any addendums or changes to this

bid have been made. All and any addendums will be posted on the Town of Trumbull – Purchasing Department

website. www.trumbull-ct.gov .

REQUEST FOR QUOTATION

BOARD OF EDUCATION

TRUMBULL PUBLIC SCHOOLS

TRUMBULL, CONNECTICUT

MILK BID

GENERAL SPECIFICATIONS

BID FOR SCHOOL YEAR 2026-2027 - BEGINNING AUGUST, 2026

DUE: Monday, MAY 18, 2026 AT 10:30AM

A. MILK FOR RESALE

Trumbull Town Hall

Purchasing

5866 Main Street

Trumbull, CT 06611

203/452-5042

1. The Contract period shall extend from August, 2026 through June, 2027. There

are approximately 185 days in the school year.

Nine (9) school cafeterias -

One (1) High School - Trumbull

Two (2) Middle Schools – Hillcrest & Madison

Six (6) Elementary Schools -

Booth Hill

Daniels Farm

French Town

Jane Ryan

Middlebrook

Tashua

2. The quality of milk for all products contained herein shall meet all bacteria standards

for milk as stated in the Dairy Laws of the State of Connecticut. Specifications for

required milk products are as follows:

One-half Pints in plastic-coated paper cartons.

AND

Without Artificial Growth Hormones

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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See Also

Bid Number:	6573
Bid Title:	6573 Bid BOE Milk
Category:	Bid Invitations
Status:	Open