6573 Bid BOE Milk

TOWN OF TRUMBULL, CONNECTICUT
BOARD OF EDUCATION
REQUEST FOR QUOTATION
MILK BID 2026-2027
BID 6573 DUE: May 18 2026 @ 10:30 am
GENERAL INSTRUCTIONS
The Town of Trumbull, Connecticut (hereinafter referred to as Town), through the Office of the Purchasing Agent, will accept
sealed bids from qualified contractors (hereinafter referred to as vendor, contractor) The Trumbull BOE is accepting proposals for
Trumbull Public Schools for MILK for Nine (9) schools Cafeterias in., Trumbull, CT 06611 as specified in accordance with the
attached specifications and Requirements.
This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town and the successful proposer.
NOTE: The Board of Education reserves the right to reject any or all bids and to award the
contract in a manner which, in its opinion, serves the best interest of the Trumbull Board
of Education in the bid. The LOW BID Overall, shall be only one consideration in awarding this
contract.
1. PREPARATION OF BIDS
a. Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit one
(1) ORIGINAL and one (1) EXACT COPY. Bidders should submit bids in a clear, concise and legible manner to
permit proper evaluation of responsive bids.
b. Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that are
necessary to meet the requirements of this bid request.
2. BID SUBMISSION
a. Bids are to be submitted and to be completed (unless directed otherwise in the specifications), printed, signed by an
authorized agent, and sealed in an envelope (including all official literature, brochures, etc., which support this
request) and addressed as follows: MILK BID
Interim Purchasing Agent - Richard Kotchko
Bid 6573- Due: May 18, 2026 by 10:30 AM
Trumbull Town Hall
5866 Main Street
Trumbull, CT 06611
b. All Proposals must be made on the enclosed Proposal form. All blank spaces for Proposal prices must be filled in,
in ink or typewritten, and the proposal form must be fully completed and executed when submitted. Please be advised
that the person signing the formal proposal must be authorized by your organization to contractually bind your firm
with regard to prices and related contractual obligations for the delivery period requested.
c. No oral, email, telephonic, or faxed proposals will be considered. Corrections, deletions, or additions to the bids may
be made by wire, provided such wires are received in correct and comprehensive form prior to the opening time of
bids, and confirmed by letter. No telephone corrections, deletions, or additions will be accepted. The Town reserves
the right to reject any or all bids, and to waive any or all formalities in connection therewith.
3. BID TIME
a. Bids shall be received at the Trumbull Town Hall 2nd floor Purchasing Department ATT: Richard Kotchko, prior to the
advertised hour of opening, at which time all proposals will be publicly opened and read aloud. A bidder may withdraw
a proposal at any time prior to the above scheduled date and time. Any bid received after the above scheduled date
and time shall not be considered or opened.

4. TOWN - BOARD OF EDUCATION-OPTIONS
a. The BOE reserves the right to reject any or all bids and to waive any requirements, irregularities, technical defects
or service therein when it is deemed to be in the best interest of the Town /BOE.
b. If your proposal does not meet or better the required specifications on all points, which must be outlined in a letter,
otherwise it will be presumed that a proposal is in accordance with the required specifications.
c. The Town of Trumbull- BOE reserves the exclusive right to determine whether or not a proposal meets or exceeds
the stated specifications.
5. TAXES
All purchases made by the Town & BOE, and associated with the award of this requirement shall be tax exempt. Any
taxes must not be included in bid prices. A TOWN-BOE Tax Exemption Certificate shall be furnished upon request.
6. INQUIRIES
a. All inquiries regarding this request shall be answered up to close of business May 11, 2026 after which time no
additional questions will be accepted. To ensure consistent interpretation of certain items, answers to questions the
Town deems to be in the interest of all bidders will be made available in writing or by Fax as appropriate to all bidders.
Inquiries of a technical nature may be directed to Christopher Molyneux FOOD SERVICE DIRECTOR (203-452-
4500) cmolyneu@trumbullps.org. All other questions may be directed to Richard Kotchko Interim Purchasing
Agent (203.452.5042) rkotchko@trumbull-ct.org
b. Additionally, after proposals are received, the Town-BOE reserves the right to communicate with any or all of the
bidders to clarify the provisions of Proposals. The Town further reserves the right to request additional information
from any bidder at any time after proposals are opened.
c. It is the sole responsibility of the responding firm to verify any addendums that may have been issued relating to this
request prior to submission of a proposal. Failure to submit a bid or proposal that does not address any changes or
addendums may result in a disqualification of a bid submission.
7. AWARD AND AUTHORITY
The Town Purchasing Agent will issue notification of award in writing along with a Standard Contract agreement. Then
BOE will issue a Purchase order.
The Award will be based on best lowest price
The award shall be made after careful consideration of all factors including the final price.in the lowest overall Qualified
prices as whole after evaluation of all items
8. PRICING
All prices quoted are to be firm for a period of one hundred and eighty-five (185) days following bid opening. Special
Consideration will be given to responses with extended firm price dates. The Town-BOE is always interested in any and all
cost reduction opportunities.
The Town requires firmed fixed prices for a period of 1 full school years following Quotation opening and
nothing elsewhere in this Quotation shall abrogate this firm period. A letter of extension may for additional
School yea(s) may be sent if both parties mutually agreed on pricing & extended for 2 additional years 2027-
2028 & 2028-2029 in one (1) increments.

9. ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS
Any assignment or subcontracting/ 3RD PARTY by a service to be provided bidder, vendor, or contractor
for work to be performed, or goods and/or, in whole or in part, and any other interest in conjunction with
Town procurement shall not be permitted without the express written consent of the Town of Trumbull-
BOE. Affirmative action /equal opportunity employer. Minority / women owned business enterprise are
encouraged to apply
No contract may be assigned or transferred without the consent of the Purchasing Authority.
10. HOLD HARMLESS CLAUSE
Bidder agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss, damage
or expense which the Town may suffer or for which the Town may be held liable by reason of injury, including death, to
any person or damage to any property arising out of or in any manner connected with the operations to be performed
under an agreement with the Town, whether or not due in whole or in part of any act, omission or negligence of the Town
or any of his representatives or employees.
11. WORK REGULATIONS AND STANDARDS
All work activities performed in association with this request must be performed and completed for the Town-BOE in
accordance with current Federal State and Local regulations. All services performed shall also conform to the latest
OSHA standards and/or regulations.
12. DELIVERY
a. Schedule shall be scheduled with the Christopher Molyneux and or approved BOE personal.
b. Special consideration may be given to bidders that can deliver as necessary
c. ALL INVOICES TO BE SENT TO BOE ATT: Christopher Molyneux
BOE LONG HILL ADMIN BUILDING
6254 MAIN STREET TRUMBULL CT 06611
13. CONFLICT OF INTEREST
Public officials shall be prohibited from receiving any town work procured through a public
Bid or bid waived process so as to avoid any appearance of impropriety or conflict of interest;
And; Public officials cannot circumvent the intent of this ordinance by receiving town work
Through a bid waiver, as proscribed by the Trumbull Town Charter.
14. STATEMENT OF QUALIFICATIONS AND REFERENCES
Bidders shall complete and submit the "Statement of Qualifications" section of this request along with the References
Form. The Town may make such investigations as necessary and it deems appropriate to
Determine the qualifications of the proposer to perform the work required. If the Town is not satisfied that the proposer is
Properly qualified, The Town along with the BOE reserves the right to reject the proposal of said
Proposer.

15. SPECIFICATIONS -
a) Each Bidder will be held responsible to have studied the Specifications, satisfied itself regarding all
requirements, and to have included in the proposal an amount sufficient to cover all schools.
b) Should any Bidder find discrepancies in the Specifications - requirements, or be in doubt as to the exact
meaning, notify the BOE-Town at once. The BOE-Town may then, at their option, issue Addenda clarifying
same. The Town shall not be responsible for oral instructions or misinterpretations of Specifications.
c) The Town-BOE reserves the right to issue Addenda at any time prior to the Bid Opening. All such Addenda
become, upon issuance part of the Specification. Each Bidder shall cover such Addenda in the proposal
and shall acknowledge receipt of same on the blank provided therefore. It is the bidders' responsibility to
access the Town's website or contact the Town for any addenda that may be issued in conjunction with this
bid.
d) The Town-BOE reserves the right to require any or all Bidders to submit statements as to previous
experience in performing comparable work; and as to financial and technical organizations and resources
available for this specification.
16. LOWEST RESPONSIBLE PROPOSAL
a) The Town along with the BOE shall determine the "lowest responsible qualified proposer" on the basis of the Proposer
submitting the lowest "Total Proposal", responsiveness of his Technical Proposal; and demonstrating a history of the ability
and integrity necessary to perform the required work; and certifying that it shall perform the work in accordance with the
specifications, scope of work and drawings if apical.
b) Proposals will be compared on the basis of the "Total Proposal" of the items listed in the Proposal and on basis of the
Proposer's experience and competence.
17. Addendums
It is the responsibility of all proposal submitters to verify with the Town if any addendums or changes to this
bid have been made. All and any addendums will be posted on the Town of Trumbull - Purchasing Department
website. www.trumbull-ct.gov .

REQUEST FOR QUOTATION
BOARD OF EDUCATION
TRUMBULL PUBLIC SCHOOLS
TRUMBULL, CONNECTICUT
MILK BID
GENERAL SPECIFICATIONS
BID FOR SCHOOL YEAR 2026-2027 - BEGINNING AUGUST, 2026
DUE: Monday, MAY 18, 2026 AT 10:30AM
Trumbull Town Hall
Purchasing
5866 Main Street
Trumbull, CT 06611
203/452-5042
A. MILK FOR RESALE
1. The Contract period shall extend from August, 2026 through June, 2027. There
are approximately 185 days in the school year.
Nine (9) school cafeterias - One (1) High School - Trumbull
Two (2) Middle Schools - Hillcrest & Madison
Six (6) Elementary Schools -
Booth Hill
Daniels Farm
French Town
Jane Ryan
Middlebrook
Tashua
2. The quality of milk for all products contained herein shall meet all bacteria standards
for milk as stated in the Dairy Laws of the State of Connecticut. Specifications for
required milk products are as follows:
One-half Pints in plastic-coated paper cartons.
AND
Without Artificial Growth Hormones

Plastic containers, translucent, in 8 oz., are preferred as the packaging for all
milks to be delivered. Although the traditional cartons will be accepted, new
packaging is the preference in this district. Please bid both traditional cartons
and plastic bottles when bidding if available.
Please state price for cartons 8 oz milk products that are without artificial growth
hormones.
, in 8 oz. cartons are to be free of soil at time of delivery.
All containers shall be properly sealed and free from leaks.
Types of Milk Allowed (CNP / NSLP - SY 2026-27)
* Whole milk - may be offered at NSLP lunch (unflavored or flavored) under the Whole Milk
for Healthy Kids Act of 2025
* Reduced-fat (2%) milk - allowed at NSLP lunch (unflavored or flavored)
* Low-fat (1%) milk - allowed (unflavored or flavored)
* Fat-free (skim) milk - allowed (unflavored or flavored)
* Lactose-free or lactose-reduced milk - allowed if nutritionally equivalent to fluid milk
* Cultured or acidified milk (e.g., kefir, acidophilus, buttermilk) - allowed if pasteurized and
compliant with USDA standards
* Nondairy milk substitutes (soy, etc.) - allowed when nutritionally equivalent to fluid milk
3. Terms of price escalation (or de-escalation) - purchased milk (1/2 pints) only. Price escalation (or
de-escalation) during the length of the contract period and through and including any renewal or
extension period, specified herein will be allowed for purchased milk (1/2 pints) only. Bid
quotations submitted in this regard should be based on the Federal Milk Market Administrator's
monthly milk price which becomes effective June 2026.Subsequent billing adjustments will be
allowed to the successful bidder-dealer when the monthly milk price as published by the Federal
Milk Market Administrator equals or exceeds a total accumulation of 1/10 cent (.001) per 1/2/ pint
of milk (based upon 184 1/2 pints of milk per hundred-weight) over (or under) the amount bid - or
subsequently adjusted in accordance with this Section A.3 - by said dealer to the Trumbull School
Food Service Program. The billing increase (or decrease) allowed as a result of the referenced cost
accumulation will be the actual amount of the accumulated increase (or decrease) in question. Any
accumulated monthly milk cost increase (or decrease) which is less than 1/10 cent (.001) per 1/2
pint of milk (over or under the amount bid - or currently being billed) shall be absorbed by the
successful bidder-dealer.

All billing adjustments described above shall become effective on the first day of
the month following the date (usually the 5th) of the Federal Milk Market
Administrator's monthly milk price announcement which shall serve as the sole
basis for the price adjustments referred to in this specification. No price
adjustment shall be allowed except as provided for and in accordance with this
Section A.3.
The successful bidder must provide each month a clear explanation of last
month's price, this month's price and the change, if any, with the relied upon
federal order.
4. Other miscellaneous instructions:
(a) Dealer shall deliver applicable milk products at two times per week
Tuesday & Friday, according to the available storage facilities located at
each school.
(b) Storage Facilities: Dealer shall provide and regularly service one (1)
cooler at Trumbull High School; two (2) coolers at Hillcrest Middle School;
three (3) coolers at Madison Middle School; one (1) or two (2) coolers as
required by enrollment at each Elementary School. Coolers provided by
the Dealer shall be large enough to store the daily supply of milk in the
delivery racks. The Dealer shall also provide additional coolers, if needed,
because of unexpected needs. Dealer is to load milk into all coolers.
NOTE: All specified cooler equipment (cabinets) will be placed in each school no
later than ten (10) calendar days after the date on which the Business
Office notifies (in writing) the successful dealer of the subject bid award.
(c) Excess milk at each cafeteria after the final meal served before each
school vacation shall be picked up and/or credited to the respective school
cafeteria account.
B. TERMS AND CONDITIONS OF SERVICE - All Cafeterias
1. The Board of Education reserves the right to test samples of milk throughout the
school year to determine if the purchased milk is up to specifications as cited in
Section A, 2 above. If milk is found not up to these specifications, the Board
may, at its discretion, cancel the contract. The expense for all testing is to be
born by the Dealer.
2. Milk shall be delivered to all schools (see attached list of locations) between the
hours of 7:00 A.M. and 10:00 A.M. to the previously referenced nine schools.
Delivery schedule Tuesday & Fridays. If desired, the Food Service Department
will assist in working out the schedule. Modifications of time may be made only
at the discretion of the Food Service Department.

3. The Dealer shall load the milk into milk coolers or refrigerators provided for this
purpose at all schools. Always rotating product so older stock will be used first.
No milk shall be left outside of a school building.
4. The Dealer shall deliver milk from his dairy to all schools in a refrigerated vehicle or
vehicles. The cases holding the milk cartons are to be clean at all times; the
refrigerated vehicle, which is to be maintained in excellent sanitary condition, shall
be subject to unannounced inspections by the School Department and the local
Board of Health. Any unsatisfactory conditions found as a result of such inspections
shall be corrected immediately by the Dealer.
6. A delivery slip shall be left at each school; completely itemized bills shall be
mailed monthly (by the succeeding fifth calendar day) to the School Lunch
Office.
7. In the event that school sessions are cancelled due to inclement weather or
holidays, no milk shall be delivered.
8. Buy American Provision:
Section 104 (d) of the William F. Goodling Child Nutrition reauthorization Act of
1998 requires schools and institutions participating in the National School Lunch
Program (NSLP) and School Breakfast Program (SBP) to purchase, to the
maximum extent practicable, domestic commodities or products for use in meals
served under the NSLP and SBP. The legislation defines "domestic commodity
or product" as one that is produced in the United States and is processed in the
United States substantially using agricultural commodities that are produced in
the United States. "Substantially" means that over 51 percent of the final
processed product consists of agricultural commodities that were grown
domestically.
C. SAMPLES
Samples may be requested subsequent to the bid opening.
D. HEALTH CERTIFICATES
Copies of appropriate health certificate records may be requested subsequent to
the bid opening.

E. CONTRACT
A written contract will be prepared by the Board of Education for use in
connection with this bid proposal for the 2026-2027 school year.
F. The Board of Education reserves the right to reject any or all bids and to award the
contract in a manner which, in its opinion, serves the best interest of the Trumbull Board
of Education in the bid. The LOW BID, shall be only one consideration in awarding this
contract. The Board of Education may reject any and all bids it deems necessary in the
event it turns over control of its Food Services operations to a third party.
G. While any such contract awarded as the result of this bid shall be for the 2026-
2027 school year ending June 30, 2027, the Board of Education may, at its
option and/if deemed in the best interest of the Board of Education and/or the
Trumbull Public School System, renew or extend the milk service contract
referred to herein for an additional period of one year or more, if mutually
agreeable to the awarded contractor-dealer for fiscal 2026-2027.
I. Discount terms are invited.
J. The Trumbull Board of Education requires that each responsive bidder include
the attached certification statement with each bid on each contract. By signing
the certification statement, the bidder certifies that neither it nor any of its
principals (e.g. key employees) have been proposed for debarment, debarred, or
suspended by a federal agency. It is the responsibility of each bidder to sign the
certification statement and submit it with any bid.
K. Successful bidders will be required to submit with each monthly invoice
certification statements relating to the portion of the price invoiced which is
attributable to the Federal Market Order price and the Compact Over-order price
with a copy of the applicable Federal Market Order. The successful bidder
assumes the risk of and is responsible for all errors in the calculation of price
escalation or de-escalation, and will promptly refund the Board of Education for
all charges in excess of those permitted herein.
If a dairy imposes the Compact Over-order price structure and if the legislation is
not extended, the dairy agrees to reduce the half-pint price by the amount
certified as attributable to the Compact Over-order price structure.
Vendors are required to provide invoices that separate out the eight-ounce milk
products eligible for reimbursement from any other products, such as straws,
orange juice, etc.

L. All questions pertaining to this bid should be directed to:
Christopher Molyneux
Food Service Director
Trumbull Bd. of Education
6254 Main Street
Trumbull, CT 06611
203/452-4500
1. Quotations (to not more than three decimal places) are requested for milk for
resale in the Trumbull Public Schools for the school year 2026-2027.
Specifications Article A-3
2. Quotations are to be the same price for all types of milk described in general
Specifications Article A-2.
Quotations requested are to be for the contract period as described in general
Specifications Article E
I have read the specifications and my proposal is submitted in complete compliance
with all the items listed therein.
____________________________ _________________________________
COMPANY SIGNED BY: (Signature)
__________________________ _________________________________
ADDRESS BY: (Typed or Printed)
__________________________ _________________________________
OFFICIAL TITLE
__________________________ _________________________________
TELEPHONE DATE