BID #26042 Automatic Strainer Direct Replacement for North Oconee WRF

THE UNIFIED GOVERNMENT OF
ATHENS-CLARKE COUNTY(ACCGov)
DATE: May 13, 2026
TO: Pump and Mechanical Contractors
SUBJECT: BID #26042 AUTOMATIC STRAINER DIRECT REPLACEMENT FOR NORTH
OCONEE WRF
You are invited to submit a response to BID # 26042 - AUTOMATIC STRAINER DIRECT REPLACEMENT
FOR NOTRH OCONEE WRF for the Unified Government of Athens-Clarke County (ACC).
The project consists of providing an Automatic Strainer Direct Replacement for ACC North Oconee WRF for the
Public Utilities Department, Athens, Georgia.
The estimated range of this project is $125,000 - $175,000.
Inquiries regarding proposals should be made to Rena Durie, Senior Buyer, at accbids@accgov.com or submitted
online through the OpenGov Q&A tool.
Attached hereto are the bid form, bid specifications, and general instructions.
The written specifications contained in this bid shall not be changed or superseded except by written addendum
from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department. Failure
to comply with the written specifications for this bid may result in rejection of the bid by the Unified Government
of Athens-Clarke County.
The Unified Government of Athens Clarke County is accepting electronic bid submissions only. Bidders shall
create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.
Once you have completed account registration, browse back to this page, click on "Draft Response", and follow
the instructions to submit the electronic bid.
Not later than 10:00 A.M. ET, Friday, June 12, 2026.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the
proposal opening date. Please call (706) 613-3088 for more information. This service is in compliance with the
Americans with Disabilities Act (ADA).
The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any
technicalities or irregularities and to award the bid based on the highest and best interest of the Unified
Government of Athens-Clarke County.

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
BID #26042
Automatic Strainer-Direct Replacement for ACC North Oconee WRF
For
ACC Public Utilities Department
SUBMISSIONS ARE DUE TO OPENGOV NO LATER THAN
10:00 A.M. ET, Friday, June 12, 2026
THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
FINANCE DEPARTMENT, PURCHASING DIVISION
375 SATULA AVENUE
ATHENS, GA. 30601
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE
PURCHASING DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE
COUNTY VIA ELECTRONIC SUBMISSION ON OR BEFORE THE STATED DATE AND
TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE BIDDER.
ISSUE DATE: May 13, 2026

TABLE OF CONTENTS
SECTION I ................ BID SUBMISSION INSTRUCTIONS
SECTION II .............. INVITATION FOR BID OVERVIEW AND PROCEDURES
SECTION III ............. GENERAL CONDITIONS
SECTION IV ............. SCOPE OF WORK
SECTION V .............. BID FORMS
SECTION VI ............. BID FORMS

SECTION I - BID SUBMISSION INSTRUCTIONS
ALL BIDS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY BE
SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.
A complete signed BID must include the documents listed below:
BID FORMAT: Bidders are expected to examine the specifications, price schedule, and all instructions. Failure
to do so will be at the bidders' risk. Each bidder shall furnish the information required by the solicitation. The
BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to enter into a
contractual relationship in the name of the bidder.
MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the
following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS MAY
BE REJECTED:
Bid Form: Section V-A
Georgia Security & Immigration Compliance (GSIC) Act Affidavit: Include a notarized copy of the
GSIC Affidavit form for the contractor, from Section V -B, of this BID.

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY
INVITATION FOR BID #26042
FOR
AUTOMATIC STRAINER DIRECT REPLACEMENT FOR NORTH OCONEE WRF
SECTION II - INVITATION FOR BID OVERVIEW AND PROCEDURES
A. PURPOSE
The Unified Government of Athens-Clarke County is soliciting Bids to provide an Automatic Strainer-
Direct Replacement for ACC North Oconee WRF for the Public Utilities Department, Athens, Georgia.
B. INFORMATION TO BIDDERS
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Bid Documents Available...........................Wednesday, May 13, 2026
Site Visit...............................................10:00 A.M. ET, Tuesday, May 19, 2026
Deadline for submission of questions.............3:00 P.M. ET, Wednesday, May 27, 2026
Bid Opening..........................................10:00 A.M. ET, Friday, June 12, 2026
Bids Valid until ......................................180 days after opening
2. CONTACT PERSON
The contact person for this BID is Rena Durie, Senior Buyer. Explanation(s) desired by bidder(s)
regarding the meaning or interpretation of this BID should be requested from the contact person, via
OpenGov.
3. ADDITIONAL INFORMATION/ADDENDA
The Unified Government of Athens-Clarke County will issue responses to inquiries and any other
corrections or amendments it deems necessary in written addenda issued prior to the bid opening date.
Bidders should not rely on any representations, statements or explanations other than those made in
this Invitation for Bid or in any addendum to this Invitation for Bid. Where there appears to be a
conflict between the Invitation for Bid and any addenda issued, the last addendum issued will prevail.
Bidders must acknowledge any issued addenda via the addendum acknowledgement function in
OpenGov. Bids which fail to acknowledge the bidder's receipt of any addendum will result in the
rejection of the bid if the addendum contains information which substantively changes the Owner's
requirements, which will be determined solely by ACCGov.
Bidders who obtain this BID document from Georgia Procurement Registry or OpenGov or from any
source other than the Unified Government of Athens-Clarke County Purchasing are advised to re-
visit the above website to obtain any addenda which may be issued. The Unified Government of
Athens-Clarke County assumes no responsibility for Bidders' failure to acknowledge any addenda
issued.
4. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Bid submittals received after the bid opening date and time will not be considered. Modifications
received after the bid opening date will not be considered. The Unified Government of Athens-Clarke
County assumes no responsibility for the premature opening of a bid not properly addressed and
identified, and/or delivered to the proper designation.
5. WITHDRAWAL OF BID
A bidder may withdraw his bid before the expiration of the time during which bids may be submitted
without prejudice to the bidder using the OpenGov functionality.
6. REJECTION OF BIDS
The Unified Government of Athens-Clarke County may reject any and all bids and reserves the right
to waive any irregularities or informalities in any bid or in the bid submittal procedure.
Bid submittals received after said time or at any place other than the time and place as stated in the
notice will not be considered.
7. UNBALANCED BIDS
The Unified Government of Athens-Clarke County may reject a bid as non-responsive if the prices
bid are materially unbalanced between line items or sub line items. A bid is materially unbalanced
when it is based on prices significantly less than cost for some work and prices which are significantly
overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result
in the lowest overall cost to the Unified Government even though it may be the low evaluated bid, or
if it is so unbalanced as to be tantamount to allowing an advance payment.
8. DISCREPANCY IN UNIT PRICE
In case of discrepancy between a unit price and an extended price and total amount, the unit price will
be presumed to be correct, subject, however, to correction to the same extent and in the same manner
as any other mistake.
9. ACCEPTANCE OF BID (AWARD)
It is the intent of the Owner to award a contract to the lowest responsible bidder provided the bid has
been submitted in accordance with the requirements of the bidding documents and does not exceed
the funds available. The Owner shall have the right to waive informalities and irregularities in a bid
received and to accept the bid which, in the Owner's judgment, is in the Owner's own best interests.
The Owner shall have the right to accept Alternates in any order or combination, and to determine the
low bidder on the basis of the sum of the base bid and Alternates accepted.
10. STATEMENT OF EXPERIENCE AND QUALIFICATIONS
The bidder may be required, upon request, to prove to the satisfaction of the Unified Government of
Athens-Clarke County that he/she has the skill and experience and the necessary facilities and ample
financial resources to perform the contract(s) in a satisfactory manner and within the required time. If
the available evidence of competency of any bidder is not satisfactory, the Bid of such bidder may be
rejected.
11. MIMINUM BID ACCEPTANCE PERIOD
Bids shall be valid and may not be withdrawn for a period of 180 days from the date specified for
receipt of bids.
12. NON-COLLUSION AFFIDAVIT

By submitting a bid, the bidder represents and warrants that such bid is genuine and not a sham or
collusive or made in the interest or in behalf of any person not therein named and that the bidder has
not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person,
firm or corporation to refrain from submitting and that the bidder has not in any manner sought by
collusion to secure to that bidder any advantage over any other bidder.
By submitting a bid, the bidder represents and warrants that no official or employee of the Unified
Government of Athens-Clarke has, in any manner, an interest, directly or indirectly in the bid or in the
contract which may be made under it, or in any expected profits to arise there from.
13. COST INCURRED BY BIDDERS
All expenses involved with the preparation and submission of the bid to the Unified Government of
Athens-Clarke County, or any work performed in connection therewith is the responsibility of the
bidder(s).
14. AMERICANS WITH DISABILITIES ACT (ADA)
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in
advance of the bid opening date. Please call (706) 613-88 for more information for the hearing
impaired. This service is in compliance with the Americans with Disabilities Act (ADA).
15. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT
It is the policy of the Athens-Clarke County government that no person or business shall be excluded
from participation, denied the benefits of, or otherwise discriminated against in relation to the award
and performance of any contract or subcontract on the grounds of race, color, creed, national origin,
age, or sex.
16. HOLD HARMLESS AND INDEMNIFICATION
The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government
of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses,
including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death
of any person or persons or loss of or damage to property resulting from any and all operations
performed by Bidder, its officers, employees, and agents under any of the terms of this contract.
17. ON SITE VISIT
Point of Contact for the On-Site Visit is Justin Roberts, who can be reached by phone: 706-224-8767
or email: justin.roberts@accgov.com. Location for the site visit will be at the North Oconee Water
Reclamation Facility, 150 N Oconee Access Rd, Athens, GA 30605. Each bidder is responsible for
inspecting the site and for reading and being thoroughly familiar with the contract documents. The
failure or omission of any bidder to inspect the site shall in no way relieve any bidder from any
obligation in respect to his bid.
18. BID OPENING
All bids will be electronically unsealed at the time of the bid opening.
19. COMMENCEMENT OF WORK AND WORK PERIOD
The Unified Government of Athens-Clarke County expects to award the contract within 180 days of
the bid opening date for work to commence as soon as possible after the Notice of Award.
20. INDEPENDENT CONTRACTOR

The contractor shall not be an employee of the Unified Government of Athens-Clarke County, but shall
be an independent contractor. Nothing in this agreement shall be construed as authority for the
contractor to make commitments which shall bind the Unified Government or to otherwise act on
behalf of the Unified Government, except as the Unified Government may expressly authorize in
writing.
21. EXECUTION OF CONTRACT
Each bidder shall be prepared, if so requested by the Owner, to present evidence of his experience,
qualifications, and financial ability to carry out the terms of the Contract. Notwithstanding any delay
in the preparation and execution of the formal Contract Agreement, each bidder shall be prepared,
upon written notice of bid acceptance, to commence work within 10 days following receipt of official
written order of the Owner to proceed, or on date stipulated in such order.
The awarded bidder shall assist and cooperate with the Owner in preparing the formal Contract
Agreement, and within 10 days following its presentation shall execute same and return it to the
Owner.
22. BRAND NAMES
Bidders are to bid as specified herein or bid a pre-approved equal. Determination of equality is
solely the Unified Government of Athens-Clarke County's responsibility.
23. TAXES
Contractor will be provided with the Unified Government of Athens-Clarke County's Sales and Use
Tax Certificate of Exemption number upon request.
24. DELIVERY
Prices proposed shall include delivery and shall be F.O.B. Athens, Georgia.
25. ALTERNATE BIDS
Alternate BIDs or BIDs that deviate substantively from the requirements of this solicitation will not
be considered. Bidders shall not insert in their BID any written statement which will have the effect
of making any material change or changes in the Technical Specifications or in any contract between
the parties covering subject matter thereof.
26. TERMINATION WITHOUT CAUSE
The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any
time without cause, in whole or in part, by providing a written notice to the other party at least ten (10)
days before the effective date of termination. The other party will not be relieved of any outstanding
responsibilities or unfinished obligations under this contract that were incurred prior to termination.
27. OPEN RECORDS
In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or
business entity that are required by law, regulation, bid, or request for proposal to be submitted to an
agency. An entity submitting records containing trade secrets that wishes to keep such records
confidential under this paragraph shall submit and attach to the records an affidavit affirmatively
declaring that specific information in the records constitute trade secrets pursuant to Article 27 of
Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in
response to a request under this article, the agency shall notify the entity of its intention to produce
such records as set forth in this paragraph. If the agency makes a determination that the specifically
identified information does not in fact constitute a trade secret, it shall notify the entity submitting the
affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an
appropriate court order. In the event the entity wishes to prevent disclosure of the requested records,
the entity may file an action in superior court to obtain an order that the requested records are trade

secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of
its court filing. If the agency makes a determination that the specifically identified information does
constitute a trade secret, the agency shall withhold the records, and the requester may file an action in
superior court to obtain an order that the requested records are not trade secrets and are subject to
disclosure;

SECTION III - GENERAL CONDITIONS
A. Contractor shall furnish all service, personnel, material, tools and equipment as necessary for completion of
the bid in accordance with specifications.
B. CONTRACTOR'S INVOICE
a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual
orders. If the invoice does not comply with these requirements, the Finance Office will return it with the
reasons why it is not a proper invoice. A proper invoice must include the items listed below.
(i) Name and address of the Contractor.
(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the
date of the mailing or transmission.)
(iii) Purchase order number for supplies delivered or services performed.
(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services
performed.
(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt
payment terms).
(vi) Name and address to which payment is to be sent.
(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event
of a defective invoice.
(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).
C. TERMINATION FOR CAUSE
The Unified Government of Athens-Clarke County reserves the right to terminate the resulting contract, in
whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written
notice to the contractor at least ten (10) days before the effective date of termination. The contractor will not
be relieved of any outstanding responsibilities or unfinished obligations under this contract. The contractor
has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing
Administrator to terminate at least ten (10) days prior to the effective date of the contract termination.
D. REPORTING DISPUTES
The contractor shall report any contract disputes and/or problems to the Purchasing Administrator, both
verbally and in writing, within 48 hours of their occurrence.
E. SAFETY
The contractor shall take every precaution at all times for the protection of persons and property, including
the Unified Government's employees and property and its own. The contractor shall be responsible for
initiating, maintaining and supervising all safety precautions and programs in connection with the work under
this contract.
The contractor shall maintain an adequate safety program to insure the safety of contractor employees,
subcontractor employees, and all other individuals working under this contract. In addition, the contractor
must also provide the Unified Government of Athens-Clarke County with a written safety program that he
intends to follow in pursuing work under this contract. No work under this contract will be permitted until
the Unified Government is assured that the contractor has an adequate safety program in effect.
F. SUBCONTRACTS
No portion of the work shall be subcontracted without prior written consent of the Unified Government of
Athens-Clarke County Purchasing Office. If a portion of the work is approved for subcontracting, the
contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall
assure compliance with all requirements of this contract.
G. PERMITS AND RESPONSIBILITIES
The Contractor shall, without additional expense to the Unified Government of Athens-Clarke County, be
responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and