Bid 21-73: Asbestos Inspection/Reports Addendum 1

Agency: City of Hutchinson
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 541620 - Environmental Consulting Services
  • 562910 - Remediation Services
Posted Date: Apr 22, 2021
Due Date: May 4, 2021
Solicitation No: 21-73
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 21-73
Bid Title: Bid 21-73: Asbestos Inspection/Reports Addendum 1
Category: Open
Status: Open

Publication Date/Time:
4/20/2021 12:00 AM
Closing Date/Time:
5/4/2021 1:00 PM
Related Documents:

Attachment Preview

CITY OF HUTCHINSON
SEALED BID FORM
PAGE 1 of 2
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NO. 21-73
BID SUBMITTAL DEADLINE: 1:00 P.M. CST on May 4, 2021
PUBLIC BID OPENING TIME: 1:30 P.M. CST on May 4, 2021
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON TO:
The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on May 4, 2021. Bids are to be made on this SEALED BID FORM,
sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature
opening of the Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not
be considered during official opening. Bids will be publicly opened and read at the above stated time in the Public Works
Conference Room, 1500 South Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out in this request may
be rejected. All Bids received after the stated opening date and time will be returned unopened to the vendor. Vendors wishing
to remain on the vendor list should return this bid with a bid or a written request to remain on the vendor list. Questions may
be directed to: Izzy Rivera, Building Official, City of Hutchinson (620)694-2631 OR Belinda Collins (620)259-4171
The City of Hutchinson reserves the right to reject part of or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases
among venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
ITEM
NO
QTY
DESCRIPTION Asbestos Inspection and Written Report on listed vacant TOTAL BID
and blighted residential property as follows per attached specifications: PRICE
#1
1
Inspection and Written Report on residence located at 404 South Plum
Complete St. (House & any outbuildings, Hutchinson, Kansas, as per attached
Job
specifications. LEGAL DESCRIPTION: The South 115ft of Lots 133,
135, 137, Avenue D East Original Town, S13, T23, R06W
#2
1
Inspection and Written Report on residence located at 523 East
Complete Avenue E (House), Hutchinson, Kansas, as per attached specifications.
Job
LEGAL DESCRIPTION: Lots 21-41 odd N of RR Blk 3 and the N1/2 of
the vacated alley adjoining to the S, Wilcox’s, S18, T23, R05W
#3
1
Inspection and Written Report on residence located at 550 East
Complete Avenue F (House), Hutchinson, Kansas, as per attached specifications.
Job
LEGAL DESCRIPTION: The W1/2 of Lot 8 and all Lot 10 Blk 3 exc. RR
ROW & the S1/2 of the vacated alley adjoining to the N, Wilcox’s,
S18, T23, R05W
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF_________________________
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
______________________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
___________________________________________________________
BIDDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
TELEPHONE NUMBER
EMAIL ADDRESS
_______________________________________________________
REMITTANCE NAME
_______________________________________________________
REMITTANCE ADDRESS
_______________________________________________________
REMITTANCE CITY/STATE/ZIP
_______________________________________________________
FAX NUMBER
CITY OF HUTCHINSON
SEALED BID FORM
PAGE 2 of 2
Please quote your delivered prices to the City of Hutchinson on items or services listed below. Consult
attached minimum and general specifications for requirements. This is not an order.
BID NO. 21-73
BID SUBMITTAL DEADLINE: 1:00 P.M. CST on May 4, 2021
PUBLIC BID OPENING TIME: 1:30 P.M. CST on May 4, 2021
INSTRUCTIONS: THIS FORM MUST BE PROPERLY FILLED OUT AND RETURNED BY MAIL OR IN PERSON TO:
The City of Hutchinson, City Clerk’s Office in the Finance Department, 125 East Avenue B, P.O. Box 1567, Hutchinson,
Kansas 67504-1567. RETURN PRIOR TO 1:00 P.M. CST on May 4, 2021. Bids are to be made on this SEALED BID FORM,
sealed in an envelope clearly marked with the BID NUMBER stated at the upper left portion of this sheet (to avoid premature
opening of the Bid), and returned to the City Clerk’s Office (see above address). Failure to mark your Bid may cause your Bid to not
be considered during official opening. Bids will be publicly opened and read at the above stated time in the Public Works
Conference Room, 1500 South Plum, Hutchinson, Kansas. Bid not submitted pursuant to the conditions set out in this request may
be rejected. All Bids received after the stated opening date and time will be returned unopened to the vendor. Vendors wishing
to remain on the vendor list should return this bid with a bid or a written request to remain on the vendor list. Questions may
be directed to: Marjorie K. Bryant, Purchasing Manager, City of Hutchinson (620)694-1970 OR (620)694-1900
The City of Hutchinson reserves the right to reject part of or all of any bid and to waive formalities. All bids are subject to
Purchasing Policies set by the City Council of Hutchinson. The City of Hutchinson reserves the right to divide purchases
among venders to accomplish the best gross price and to make the final decision as to acceptability of quality and price.
ITEM
NO
QTY
DESCRIPTION Asbestos Inspection and Written Report on listed vacant TOTAL BID
and blighted residential property as follows per attached specifications: PRICE
#4
1
Inspection and Written Report on residence located at 204 East
Complete Avenue F (House), Hutchinson, Kansas, as per attached specifications.
Job
LEGAL DESCRIPTION: The East 16ft of Lot 46 and all of Lot 48,
Avenue F East, Original Town of the City of Hutchinson, S13, T23,
06W
IN SUBMITTING THE ABOVE, THE VENDOR EXPRESSLY AGREES THAT UPON PROPER ACCEPTANCE BY THE CITY OF HUTCHINSON, A CONTRACT
SHALL THEREBY BE CREATED. THIS BID FORM MUST BE SIGNED! SIGNATURE ACKNOWLEDGES RECEIPT OF _________________________
____________________________________________________________
SIGNATURE
ORDERING ADDRESS/CONTACT:
______________________________________________________
TITLE
REMITTANCE ADDRESS (IF DIFFERENT):
___________________________________________________________
BIDDER COMPANY NAME
___________________________________________________________
STREET ADDRESS
____________________________________________________________
CITY/STATE/ZIP
___________________________________________________________
TELEPHONE NUMBER
EMAIL ADDRESS
_______________________________________________________
REMITTANCE NAME
_______________________________________________________
REMITTANCE ADDRESS
_______________________________________________________
REMITTANCE CITY/STATE/ZIP
_______________________________________________________
FAX NUMBER
CERTIFICATE OF NON-DISCRIMINATION
The undersigned Contractor hereby agrees to observe all the provisions of Chapter 3 of the Code of the City of
Hutchinson, Kansas, 1988, and any subsequent amendments thereto and provisions of K.S.A. 44-1030 and 1031, as
amended, including subsection (a), paragraphs (1) through (5) inclusively of Section 1030, which reads as follows:
(1)
the Contractor shall observe the provisions of the Kansas Act Against Discrimination and shall not discriminate against any person in the
performance of work under the present Contract because of race, religion, color, sex, disability, national origin or ancestry.
(2)
in all solicitations or advertisements for employees, the Contractor shall include the phrase, "Equal Opportunity Employer," or a similar
phrase to be approved by the Commission.
(3)
if the Contractor fails to comply with the manner in which the Contractor reports to the Commission in accordance with the provisions of
K.S.A. 44-1031, and amendments thereto, the Contractor shall be deemed to have breached the present Contract and it may be
canceled, terminated or suspended, in whole or in part, by the contracting agency.
(4)
if the Contractor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission
which has become final, the Contractor shall be deemed to have breached the present Contract and it may be canceled, terminated, or
suspended, in whole or in part, by the contracting agency; and
(5)
the Contractor shall include the provisions of subsections (a) 1 through 4 in every subcontract or purchase order so that such provisions
will be binding upon such subcontractor or vendor.
Signing of this certificate acknowledges inclusion of the same in the base Contract before signing thereof and acceptance of
the terms of this certificate.
___________________________
Date
________________________________________________
Name of Contractor
By _____________________________________________
Name and Title
*****************************************************
CERTIFICATION OF PAID PERSONAL AND REAL ESTATE TAXES
In compliance with City of Hutchinson purchasing policies, the following certification on property owned within Reno County
must be completed and returned with the quotations in accordance with the City's policy on delinquent property taxes.
A. _____ "The owner(s) or corporation hereby certifies that all personal and real estate taxes within Reno County are paid."
B. _____ "No property is owned by the owner(s) or corporation within Reno County."
DATE:________________________________________ SIGNATURE:___________________________________________
COMPANY:___________________________________ NAME OF SIGNEE:______________________________________
TELEPHONE NUMBER:__________________________
TITLE OF SIGNEE:_____________________________________
PLEASE NOTE: This form is to be attached to the proposal when the quotation is submitted.
REQUEST FOR BID
SPECIFICATIONS
SCOPE OF WORK:
Successful contractor shall provide all material, equipment, and labor to complete the scope of
services: Asbestos Inspection and written report for specified vacant and blighted residential
property/properties as awarded; provide location, quantity, condition, and type of asbestos-
containing material present on said property.
Unless noted, all structures on the property are to be inspected with the final intent for
demolition.
All inspections, reviews and final reports and invoices shall be coordinated with the City of
Hutchinson’s Building Official, Izzy Rivera, (620) 694-2631.
No payments will be made until receipt and approval of all required reports and final invoice
have been received.
OBLIGATIONS OF CONTRACTOR:
1. The contractor shall possess all certification and licensing that is required by KDHE and/or all
applicable requirements for the State of Kansas and the City of Hutchinson for the inspection
of non-friable and friable asbestos prior to the awarding of any contract pertaining to this bid.
2. Contractor must have experience in the inspection and preparation of reports as required by
KDHE, and all applicable City of Hutchinson Codes and Regulations. Contractor must have the
ability to maintain adequate files and records and meet statistical reporting requirements.
3. Successful contractor shall provide all material, equipment, and labor to complete the scope of
services: Asbestos Inspection and written report for specified vacant and blighted residential
property/properties as awarded; provide location, quantity, condition, and type of asbestos-
containing material present on said property. Vendor shall also submit required Asbestos
Notification to KDHE.
4. Unless noted, all structures on the property are to be inspected with the final intent for
demolition.
5. All inspections, reviews and final reports and invoices shall be coordinated with the City of
Hutchinson’s Building Official, at (620) 694-2631.
6. No payments will be made until receipt and approval of all required reports and final invoice has
been received.
7. This agreement may be terminated by the City upon seven (7) days written notice in the event of
substantial failure by the Contractor to perform in accordance with the terms or for failing
to provide reasonable service according to prevailing standards of the industry in the area of the
State and/or if the Contractor failed to meet the provision of this agreement.
8. City of Hutchinson will secure properties following completion of Inspection by Contractor.
REQUEST FOR BID
GENERAL CONDITIONS
The City of Hutchinson is seeking Bids for items specified in the enclosed which it wished to purchase. None of the
attachments are intended to be restrictive but to act as a guide for those desiring to submit Bids. ALL BIDS SHALL BE
GOOD FOR A PERIOD OF FORTY-FIVE DAYS FROM THE DATE QUOTES ARE OPENED.
PRICE PROTECTION. The price stated in the Bid shall be firm and not subject to increase during the term of any
contractual agreement arising between the City of Hutchinson and the vendor, as a result of the Bid. Vendors shall
provide firm prices less any federal excise tax. The City of Hutchinson is exempt from payment of sales tax. For further
information contact the City Clerk's Office (694-2614).
AWARD: The City of Hutchinson reserves the right to divide purchases among venders to accomplish the best
gross price and to make the final decision as to acceptability of quality and price.
METHOD OF PAYMENT. Payment will be made within 21 days of date of delivery and satisfactory performance to the
City of Hutchinson and submission of Contractor's invoice.
COMPLETION DATE. Bids shall reflect completion of inspection and written reports within 15 calendar days of notice
to proceed. Coordination of inspections shall be done with the Building Official upon award of contract.
CONTRACTOR'S INSURANCE: The Contractor shall not commence work under this Contract until he has obtained all
the insurance required under this paragraph and such insurance has been approved by the Owner, nor shall the
Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the
subcontractor has been so obtained and approved. Policies shall contain a provision that coverage afforded under the
policies will not be canceled or not renewed until at least thirty (30) days' prior written notice has been given to the
Owner. Certificates of Insurance showing such coverage’s to be in force shall be filed with the Owner prior to
commencement of the work.
WORKMEN'S COMPENSATION INSURANCE: The Contractor shall procure and maintain during the life of this
Contract, Workmen's Compensation and Employer's Liability Insurance as required by applicable law to fully cover all
his employees, and in case any work is sub-let, the Contractor shall require the subcontractor similarly to provide
Workmen's Compensation and Employer's Liability Insurance for all of the subcontractor's employees unless such
employees are covered by the protection offered by the Contractor's insurance. In case any class of employees
engaged in hazardous work under this Contract at the site of the project are not protected under the Workmen's
Compensation statute, the Contractor shall provide and shall cause each subcontractor to provide adequate and
suitable insurance for the protection of his employees as are not otherwise protected.
COMPREHENSIVE GENERAL LIABILITY INSURANCE: The Contractor shall procure and maintain during the life of this
contract, Contractor's Comprehensive General Liability Insurance which shall include premises - operations (including
explosion, collapse, and underground coverage), independent contractors, completed operations, and blanket
contractual liability on all written contracts including broad form property damage coverage. The policy shall protect
the Contractor and any subcontractor performing work covered by this Contract, for claims for damages for bodily
injury, as well as from claims for property damages which may arise from operations under this Contract, whether such
operations be by himself or any subcontractor or by anyone directly or indirectly employed by either of them. Such
insurance shall be written for not less than limits of liability as follows:
Comprehensive General Liability
1. Bodily Injury. . . . . $300,000 Each Occurrence; $500,000 Aggregate
2. Property Damage. . . . $100,000 Each Occurrence
Or
3. Combined Single Limits. . $500,000 Each Occurrence
Comprehensive General Liability Insurance may be arranged under a single policy for the full limits required or by a
combination of underlying policies with the balance provided by an Excess or Umbrella Liability policy.
COMPREHENSIVE VEHICLE LIABILITY INSURANCE: The Contractor shall procure and maintain during the life of this
Contract, Comprehensive Vehicle Liability Insurance which shall cover claims for damages because of bodily injury or
death of any person or property damage arising out of the ownership, maintenance or use of any motor vehicle on the
project, whether owned, hired or non-owned; and in connection with any operations or work under this Contract,

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