Bid Advertisement for a 2,000 MBTU/H ULTRA-HIGH EFFICIENCY CONDENSING BOILER

NOTICE TO BIDDERS
Sealed and/or electronic bids must be received by the Executive Port Director or his designee of the
Caddo-Bossier Parishes Port Commission, 6000 Doug Attaway Blvd., Shreveport, Louisiana 71115
no later than 2:00 p.m. on JULY 21, 2026, for the following:
2,000 MBTU/H ULTRA-HIGH EFFICIENCY CONDENSING BOILER
Specifications and bid documents may be obtained from the office of the Caddo-Bossier Parishes
Port Commission, or you may download them from the website at www.portcb.com or electronic
website (Bid Express) at www.bidexpress.com. Questions regarding the bid items shall be emailed to
Richard Nance, Director of Engineering, RickN@portcb.com no later than FIVE (5) working days
prior to the bid opening.

INSTRUCTIONS TO BIDDERS
Bidders electing to submit a physical bid (paper) must comply with the requirements outlined in
these instructions. Bidders shall submit Lump Sum Bid for the Project described in the Request
for Bids (RFB). The Lump Sum Bid Amount shall be stated in words and figures. In the case of a
conflict between the written and numerical bid amounts, the bid amount written in words shall
govern.
Bidders may elect to submit bids electronically via the internet. Electronic bids for the Caddo-
Bossier Parishes Port Commission are available for submission at www.bidexpress.com.
Bidders that wish to submit electronic bids online may be charged a fee by Bid Express. In
addition, bidders shall be required to obtain a digital signature certificate prior to submitting bids
online.
Bidders electing to submit bids electronically shall follow the procedures established by Bid
Express.
The proper and timely submission of an electronic bid is the responsibility of the Bidder. Bidders
are encouraged to complete the electronic bid documents well in advance of the bid closing.
Late bids due to the malfunction of the internet infrastructure, certificate service providers,
electronic bid bond providers, or other interruptions will not be accepted.
Bidders submitting bids electronically need not submit a paper bid.
It is the responsibility of the Bidder to ensure receipt and acknowledgement of all addenda prior
to the bid submission.
Paper bids must be submitted and signed in ink by the authorized member of the Bidding entity.
Bid envelopes shall be plainly marked in accordance with the RFB. Paper bids must be either
mailed or delivered to the Executive Port Director, Caddo-Bossier Parishes Port Commission
within the time limit set forth in the RFB. Bids received after this time will be returned to the
Bidder unopened.
Bids may be rejected if they stipulate additions, conditional or alternative bids, incomplete bids or
other matters in conflict with the bid specifications. The Caddo-Bossier Parishes Port Commission
reserves the right to reject any and all bids in accordance with Louisiana law.
The Caddo-Bossier Parishes Port Commission is exempt from all local and state taxes in the state
of Louisiana. Bid amounts must include all shipping and handling charges.
Discounts will not be considered and should be included as part of the individual bid amount.
The bid will be awarded to the lowest responsive and responsible bidder in accordance with the
terms and conditions of the Louisiana Public Bid Law.

CADDO-BOSSIER PARISHES PORT COMMISSION
REQUEST FOR BIDS (RFB)
1) PURPOSE
a) The Caddo-Bossier Parishes Port Commission (the "Port") is seeking equipment
suppliers/installers interested in providing the materials and labor associated with
the replacement and installation of a Ultra-High Efficiency Condensing Boiler (the
"project"), more particularly described in Section 2 of this Request for Bids ("RFB").
b) It is the Port's intent to select a qualified contractor to install the project defined in
Section 2.
2) PROJECT NAME AND SCOPE OF WORK
Caddo Bossier Parishes Port Commission Project ENG.26.012- Replacement
of an Existing 2,000 MBTU/Hr Aerco Gas-fired Condensing Boiler with a new
unit of equal capacity
Guidelines for Bidders:
a) OBLIGATION OF BIDDERS: The submittal of a Bid will be understood to indicate
the Bidder has inspected the work site and has become thoroughly familiar with
the plans, general provisions, and technical specifications. The failure or omission
of any Bidder to examine any of the above shall in no way relieve the Bidder from
any obligations set forth in the Bid.
b) BUDGET AMOUNT: $130,000.00
c) BID AMOUNT: The compensation to perform the work delineated in the BID shall
be stated as a LUMP SUM.
d) BID FORMAT: The Bidder shall use a format which conforms to the requirements
of this RFB.
e) Forms to be completed and submitted with the BID are as follows:
i) Bid Bond;
ii) Power of Attorney (for Bid Bond); and
iii) Corporate Resolution Authorizing Execution of the Bid.
Scope of Work
The scope of work for this project shall comply with the attached Plans and
Technical Specifications, identified as Exhibit A, Exhibit B, Exhibit C,and Exhibit D
respectively is described as follows:
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i) Dis-assemble and remove the existing 2,000 MBTU/hr nominal input
capacity gas-fired condensing boiler Aerco Boiler and salvage;
ii) Provide and install a new 2,000 MBTU/hr nominal input capacity gas-fired
condensing boiler based on the Fulton Endure Model EXE-2000
(Performance -97.5% thermal efficiency (AHRI),16 GPM minimum flow rate,
15 to 1 turndown ratio, 10-year heat exchanger warranty, lifetime thermal
shock warranty, twenty-four months parts warranty ( from shipment date),
five-year burner warranty, T439 stainless steelheat exchanger material,
120V,1 Phase, OR prior-approved equal evaluated based upon comparison
to the above stated performances, features and options, and project
specifications. Contact Roger Barnes of Alliet, Fenner, McClelland, 318-
425-7452 for determination of pre-approval if required No LATER
THAN JULY 13, 2026 to be able to issue an Addenda NLT 72 hours in
advance of the Bid Date;
iii) Test and certify.
The Bidder shall submit one (1) clearly identified original Bid in response to this
RFB to the Executive Port Director, Eric England, no later than July 21, 2026 at 2:00 pm.
3) INSURANCE REQUIREMENTS
The Bidder shall, at its own expense, provide a copy of the insurance certificate
which meets the requirement in Exhibit E.
4) PRE-BID MEETING
A Pre-Bid meeting will be held on July 9, 2026 at 9:00 a.m. at the Caddo-Bossier
Parishes Port Commission offices, 6000 Doug Attaway Blvd, Shreveport, LA 71115, to
clarify any information necessary to submit an acceptable Bid.
5) BID MUST BE DELIVERED TO:
Caddo-Bossier Parishes Port Commission
ATTN: Executive Port Director
6000 Doug Attaway Blvd
Shreveport, LA 71115
6) DOCUMENTATION OF RESPONSES
a) Responses to this RFB will be recorded in the presence of one or more witnesses.
b) Responses to this RFB must be submitted by using a sealed envelope.
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c) The Bidder's name and address, license number, the RFB due date and time,
and the RFB title shall be shown on the outside of the envelope.
d) The Port assumes no responsibility for unmarked envelopes being excluded from
consideration for an award.
e) Bids received after the time specified will be recorded and then returned
unopened.
f) Questions seeking clarification of any aspect of this RFB may be submitted to:
Rick Nance at rickn@portcb.com, phone: (318) 426-0877.
7) PROCESS OF AWARD
a) The Bids will be evaluated by representative(s) of the Port prior to the issuance of
a letter of award.
b) The award process could take up to 10 days following receipt of the Bids.
8) CONTRACT TIME:
a) Contract time will be 60 calendar days.
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BID BOND
FOR
2,000 MBTU/hr Gas-fired Condensing Boiler Equipment Replacement
CBPPC Project No. ENG.26.012
Caddo & Bossier Parish
Date: ________________
KNOW ALL MEN BY THESE PRESENTS:
That of , as Principal,
and , as Surety, are held and firmly bound
unto the _____________________________________________________ (Obligee), in the full and just sum of five
(5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment
of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,
jointly and severally firmly by these presents.
Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service
list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates
itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest
printing of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may
not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.
Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed
by surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.
THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its
proposal to the Obligee on a Contract for:
NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time
as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of
the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void;
otherwise this obligation shall become due and payable.
PRINCIPAL (BIDDER) SURETY
BY: BY:
AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)
January 2009