Bid 30-19 Adaptive Reuse of Former Doble USARC

Agency: City of Portsmouth
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 541310 - Architectural Services
Posted Date: Jul 1, 2019
Due Date: Jul 9, 2019
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bid/proposal deadline additional instructions pre-bid meeting addenda bid summary
Bid/Proposal: Bid 30-19 Adaptive Reuse of Former Doble USARC Deadline : July 1, 2019
2:00 p.m.

Bid due date and time has been changed to July 9, 2019 at 12:00 p.m.

See Addendum 1

Additional Instructions:

Plans

Pre-bid meeting attendees

Non-mandatory Additional Site Visit for General Contractors who attended the pre-bid meeting: Additional Site Visit

Pre-Bid Meeting: June 12, 2019
10:00 a.m.
Addenda: Addendum 1 , Addendum 2 Bid Summary:

Attachment Preview

Proposal #30-19
Adaptive Reuse of Former Doble USARC
CONTRACT DOCUMENTS AND SPECIFICATIONS
for
ADAPTIVE REUSE OF FORMER DOBLE USARC
Bid Proposal #30-19
John P. Bohenko City Manager
City of Portsmouth, New Hampshire
Prepared by:
AECm, LLC
13 Water Street
Newmarket, NH 03857
1
Proposal #30-19
Adaptive Reuse of Former Doble USARC
TABLE OF CONTENTS
INVITATION TO BID
3
INSTRUCTION TO BIDDERS
5
AWARD AND EXECUTION OF CONTRACT
8
PROPOSAL
10
BID BOND
14
BIDDER'S QUALIFICATIONS
16
CONTRACT AGREEMENT
18
NOTICE OF INTENT TO AWARD
21
NOTICE TO PROCEED
22
CHANGE ORDER
23
LABOR AND MATERIALS PAYMENT BOND
24
MAINTENANCE BOND
27
CONTRACTOR'S AFFIDAVIT
28
CONTRACTOR'S RELEASE
29
GENERAL REQUIREMENTS
30
CONTROL OF WORK
32
TEMPORARY FACILITIES
34
INSURANCE
35
MEASUREMENT AND PAYMENT
36
STANDARD SPECIFICATIONS
43
SHOP DRAWINGS
44
TECHNICAL SPECIFICATIONS
45
CONTRACT DRAWINGS
46
2
Proposal #30-19
Adaptive Reuse of Former Doble USARC
City of Portsmouth
Portsmouth, New Hampshire
Bid #30-19
ADAPTIVE REUSE OF FORMER DOBLE USARC
INVITATION TO BID
Sealed bid proposals, plainly marked, ADAPTIVE REUSE OF FORMER DOBLE USARC
Bid Proposal #30-19 on the outside of the mailing envelope as well as the sealed bid
envelope, addressed to the Finance/Purchasing Department, City Hall, 1 Junkins Avenue,
Portsmouth, New Hampshire, 03801, will be accepted until 2:00 p.m. on July 1, 2019 at which
time all bids will be publicly opened and read aloud.
A mandatory Pre-Bid Meeting and Walk-Through shall be conducted on June 12, 2019 at
10:00 a.m, located at the former Paul A. Doble U.S. Army Reserve Center located at 125
Cottage Street.
Questions regarding the project must be submitted in writing to Lori MacGinnis at
purchasing@cityofportsmouth.com by 12:00 p.m. on June 18, 2019 and will be answered in the
form of an addendum posted on the City’s website
http://www.cityofportsmouth.com/finance/purchasing.htm by June 24, 2019 at 4:00 p.m.
PROJECT SYNOPSIS: Adaptive reuse of existing facility for Portsmouth Senior Activity
Center. Work involves site construction, total building renovation, and building entry addition.
Specifications may be obtained from the City’s web site:
http://www.cityofportsmouth.com/finance/purchasing.htm, by contacting the Finance/Purchasing
Department on the third floor at the above address, or by calling the Purchasing Coordinator at
603-610-7227. Addenda to this bid document, if any, including written answers to questions,
will be posted on the City of Portsmouth website at
http://www.cityofportsmouth.com/finance/purchasing.htm under the project heading. Addenda
and updates will NOT be sent directly to vendors. Questions may be addressed to the Purchasing
Coordinator.
All work shall be completed by April 30, 2020. Liquidated damages shall be assessed at $800
per working day.
The City reserves the right, after bid opening and prior to award of the contract, to modify the
amount of the work in the event that bids exceed budgeted amounts. The City of Portsmouth
further reserves the right to reject any or all bids, to waive technical or legal deficiencies, to re-
bid, and to accept any bid that it may deem to be in the best interest of the City.
Each Bidder shall furnish a bid security in the amount of ten percent (10%) of the bid. The Bid
Security may be in the form of a certified check drawn upon a bank within the State of New
Hampshire or a bid bond executed by a surety company authorized to do business in the State of
New Hampshire, made payable to the City of Portsmouth, N.H.
3
Proposal #30-19
Adaptive Reuse of Former Doble USARC
INSTRUCTIONS TO BIDDERS
BIDDING REQUIREMENTS AND CONDITIONS
1. Special Notice to Bidders
Appended to these instructions is a complete set of bidding and general contract forms. These
forms may be detached and executed for the submittal of bids. The plans, specifications, and
other documents designated in the proposal form will be considered as part of the proposal,
whether attached or not.
The bidders must submit a statement of bidder’s qualifications, if requested, subsequent to bid
opening but prior to award.
Addenda to this proposal, if any, including written answers to questions, will be posted on the
City of Portsmouth website at http://www.cityofportsmouth.com/finance/purchasing.htm under
the project heading. Addenda and updates will NOT be sent directly to firms. Contractors
submitting a proposal should check the web site daily for addenda and updates after the release
date. Firms should print out, sign and return addenda with the proposal. Failure to do so may
result in disqualification
2. Interpretation of Quantities in Bid Schedules
The quantities appearing in the bid schedule are approximate only and are prepared for the
comparison of bids. Payment to the contractor will be made only for actual work performed and
accepted in accordance with the contract. Any scheduled item of work to be done and materials
to be furnished may be increased, decreased or omitted as hereinafter provided, and no claim for
loss, anticipated profits or costs incurred in anticipation of work not ultimately performed will be
allowed due to such increase or decrease.
3. Examination of Plans, Specifications and Site Work
The bidder is expected to examine carefully the site of the proposed work, the plans, standard
specifications, supplemental specifications, special provisions and contract forms before
submitting a proposal. The submission of a bid shall be considered conclusive evidence that the
bidder has made such examination and is satisfied as to the conditions to be encountered in
performing the work and as to the requirements of the contract. It will be conclusive evidence
that the bidder has also investigated and is satisfied with the sources of supply for all materials.
Plans, surveys, measurements, dimensions, calculations, estimates and statements as to the
condition under which the work is to be performed are believed to be correct, but the contractors
must examine for themselves, as no allowance will be made for any errors or inaccuracies that
maybe found therein.
4. Familiarity with Laws
The bidder is assumed to have made himself or herself familiar with all federal and state laws
and all local by-laws, ordinances and regulations which in any manner affect those engaged or
employed on the work or affect the materials or equipment used in the work or affect the conduct
of the work, and the bidder, if awarded the contract, shall be obligated to perform the work in
conformity with said laws, by-laws, ordinances and regulations notwithstanding its ignorance
thereof. If the bidder shall discover any provision in the plans or specifications which is in
conflict with any such law, by-law, ordinance or regulation the bidder shall forthwith report it to
the engineer in writing.
5. Preparation of Proposal
4
Proposal #30-19
Adaptive Reuse of Former Doble USARC
a) The bidder shall submit its proposal upon the forms furnished by the Owner. The bidder
shall specify a lump sum price in figures, for each pay item for which a quantity is given and
shall also show the products of the respective prices and quantities written in figures in the
column provided for that purpose and the total amount of the proposal obtained by adding the
amount of the several items. All words and figures shall be in ink or typed.
If a unit price or a lump sum bid already entered by the bidder on the proposal form is to be
altered it should be crossed out with ink, the new unit price or lump sum bid entered above or
below it and initialed by the bidder, also with ink.
b) The bidder's proposal must be signed with ink by the individual, by one or more general
partners of a partnership, by one or more members or officers of each firm representing a joint
venture; by one or more officers of a corporation, by one or more members (if member-
managed) or managers (if manager-managed) of a limited liability company, or by an agent of
the contractor legally qualified and acceptable to the owner. If the proposal is made by an
individual, his or her name and post office address must be shown, by a partnership the name and
post office address of each general and limited partner must be shown; as a joint venture, the
name and post office address of each venturer must be shown; by a corporation, the name of the
corporation and its business address must be shown, together with the name of the state in which
it is incorporated, and the names, titles and business addresses of the president, secretary and
treasurer.
6. Nonconforming Proposals
Proposals will be considered nonconforming and may be rejected in the Owner's sole discretion
for any of the following reasons:
If the proposal is on a form other than that furnished by the Owner, or if the form is
altered or any portion thereof is detached;
If there are unauthorized additions, conditional or altered bids, or irregularities of any
kind which may tend to make the proposal or any portion thereof incomplete, indefinite
or ambiguous as to its meaning;
If the bidder adds any provisions reserving the right to accept or reject an award, or to
enter into a contract pursuant to an award; or
If the proposal does not contain a unit price for each pay item listed except in the case
of authorized alter pay items.
7. Proposal Guaranty
No proposal will be considered unless accompanied by a bid bond, surety, or similar guaranty of
the types and in an amount not less than 5%. All sureties shall be made payable to the "City of
Portsmouth." If a bid bond is used by the bidder it shall be:
In a form satisfactory to the Owner;
With a surety company licensed, authorized to do business in, and subject to the
jurisdiction of the courts of the State of New Hampshire; and
Conditioned upon the faithful performance by the principal of the agreements
contained in the sub-bid or the general bid.
In the event any irregularities are contained in the proposal guaranty, the bidder will have four
business days (not counting the day of opening) to correct any irregularities. The corrected
guaranty must be received by 4:00 p.m. If irregularities are not corrected to the satisfaction of
the Owner, the Owner, in its sole discretion, may rejected the bid.
8. Delivery of Proposals
5

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