Beverage Vending Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	454210 - Vending Machine Operators
Posted Date:	Mar 31, 2026
Due Date:	Apr 24, 2026
Solicitation No:	129-03312026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	129-03312026
Project Title:	Beverage Vending Services
Description:	Vance-Granville Community College requests proposals from qualified, experienced, and sustainable vendors who will partner with the College to provide traditional beverage vending machines containing a variety of beverage products at multiple campus locations.
Opening Date:	4/24/2026 2:00 PM
Posted Date:	3/31/2026
Status:	Open
Department:	VANCE/GRANVILLE COMMUNITY COLLEGE


Solicitation Number * 129-03312026	Department VANCE/GRANVILLE COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-04-24T14:00:00.0000000	Posted Date * 2026-03-31T12:38:58.0000000Z	Primary Commodity Code Food and beverage equipment rental or leasing and maintenance services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Steven Graham
Description Vance-Granville Community College requests proposals from qualified, experienced, and sustainable vendors who will partner with the College to provide traditional beverage vending machines containing a variety of beverage products at multiple campus locations.

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STATE OF NORTH CAROLINA

Vance-Granville Community College

Request for Proposal #: 129-03312026

BEVERAGE VENDING SERVICES

Date of Issue: March 31, 2026

Proposal Due Date: April 24, 2026

at 2:00 PM ET

Direct all inquiries concerning this RFP to:

Priscilla Lewis

Purchasing Agent

Email: lewisp@vgcc.edu

Phone: 252-738-3221

STATE OF NORTH CAROLINA

Request for Proposal #

129-03312026

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic

Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.

This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

Vendor Name

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered vendor in

good standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not

have a vendor number, register at https://vendor.ncgov.com/vendor/login

Ver: 11/2023

Vance-Granville Community College

Refer ALL Inquiries regarding this RFP to:

Priscilla Lewis

lewisp@vgcc.edu

252-738-3221

Using Agency: Vance-Granville Community College

Request for Proposal #: 129-03312026

Proposal Due Date: April 24, 2026 at 2:00 PM ET

Commodity No. and Description: 901019 Food & Beverage Equipment

Rental or Leasing & Maintenance Service

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of

this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware

that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA

GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this

document.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall not be

accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2025

Proposal Number: 129-03312026

Vendor:

VALIDITY PERIOD

Offer shall be valid for at least sixty 60 days from date of bid opening, unless otherwise stated here:

days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall

apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this

day of

the attached certification, by

(Authorized Representative of Vance-Granville Community College)

, 2026, as indicated on

Ver: 11/2025

Proposal Number: 129-03312026

Vendor:

Contents

1.0 PURPOSE AND BACKGROUND............................................................................................... 7

1.1 CONTRACT TERM ............................................................................................................................ 7

2.0 GENERAL INFORMATION ...................................................................................................... 7

2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................................. 7

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ..................................................... 7

2.3 RFP SCHEDULE ................................................................................................................................ 8

2.4 PROPOSAL QUESTIONS.................................................................................................................... 8

2.5 PROPOSAL SUBMITTAL....................................................................................................................9

2.6 PROPOSAL CONTENTS ................................................................................................................... 10

2.7 ALTERNATE PROPOSALS ................................................................................................................10

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ........................................................................... 11

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ............................................. 11

3.1 METHOD OF AWARD.....................................................................................................................11

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ............................. 11

3.3 PROPOSAL EVALUATION PROCESS.................................................................................................12

3.4 EVALUATION CRITERIA .................................................................................................................. 12

3.5 PERFORMANCE OUTSIDE THE UNITED STATES................................................................................13

3.6 INTERPRETATION OF TERMS AND PHRASES ................................................................................... 13

4.0 REQUIREMENTS.................................................................................................................. 13

4.1 PRICING........................................................................................................................................14

4.2 FINANCIAL STABILITY .................................................................................................................... 14

4.3 HUB PARTICIPATION ..................................................................................................................... 14

4.4 VENDOR EXPERIENCE .................................................................................................................... 15

4.5 REFERENCES ................................................................................................................................. 15

4.6 BACKGROUND CHECKS..................................................................................................................15

4.7 PERSONNEL .................................................................................................................................. 16

4.8 SUBCONTRACTORS........................................................................................................................ 16

4.9 VENDOR’S REPRESENTATIONS ....................................................................................................... 16

4.10 QUESTIONS TO VENDORS..............................................................................................................17

4.11 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................................... 17

4.12 SECRETARY OF STATE REGISTRATION.............................................................................................17

5.0 SPECIFICATIONS AND SCOPE OF WORK ............................................................................... 17

5.1 GENERAL ...................................................................................................................................... 17

5.2 SPECIFICATIONS ............................................................................................................................ 18

6.0 CONTRACT ADMINISTRATION............................................................................................. 20

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE............................................................................20

6.2 PAYMENTS TO THE COLLEGE ......................................................................................................... 20

6.3 BUSINESS REVIEW MEETINGS ........................................................................................................ 21

6.4 CONTINUOUS IMPROVEMENT ....................................................................................................... 21

6.5 MONTHLY STATUS REPORTS..........................................................................................................21

6.6 ACCEPTANCE OF WORK ................................................................................................................. 22

Ver: 11/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Beverage Vending Services

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