BEVERAGE VENDING AND POURING SERVICES

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	454210 - Vending Machine Operators
Posted Date:	May 11, 2026
Due Date:	May 22, 2026
Solicitation No:	251-27-103
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	251-27-103
Project Title:	BEVERAGE VENDING AND POURING SERVICES
Description:	THE WAKE COUNTY PUBLIC SCHOOL SYSTEM DESIRES TO SEEK COMPETITIVE PROPOSALS FOR IT'S CHILD NUTRITION SERVICE PROGRAM SALE AND FULL-SERVICE VENDING PROGRAM.
Opening Date:	5/22/2026 2:00 PM
Posted Date:	5/12/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-103	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-22T14:00:00.0000000	Posted Date * 2026-05-11T16:13:21.0000000Z	Primary Commodity Code Liquid vending machines
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description THE WAKE COUNTY PUBLIC SCHOOL SYSTEM DESIRES TO SEEK COMPETITIVE PROPOSALS FOR IT'S CHILD NUTRITION SERVICE PROGRAM SALE AND FULL-SERVICE VENDING PROGRAM.

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RFP #251-27-103

Memorandum From Purchasing Department

Letter of Instruction for RFP #251-27-103

To: Prospective Parties

Thank you for your interest in the Wake County Public School System (WCPSS). Please review the following instructions prior to

submitting your proposal.

• All submittals must be organized and indexed according to the order of the required subject matter. The information contained in

your submittal should be indexed and easily accessed by WCPSS. WCPSS is not required to seek clarification on any proposal that

does not meet these minimum requirements.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms and conditions referenced. All

proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such terms and conditions and

the submission of other terms and conditions, price lists, catalogs, and/or other documents as part of an offeror’s response will be

waived and have no effect either on this Request for Proposals or on any contract that may be awarded resulting from this

solicitation. The attachment of any other terms and conditions by the Offeror may be grounds for rejection of that proposal.

Offeror specifically agrees to the conditions set forth in the above paragraph by signature to the proposal.

• WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions to these dates

and times.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING THE RFP PROCESS. If you

have questions concerning this information, please direct all questions to Marcella Calvert at bids-mcalvert@wcpss.net.

• Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the unqualified right to reject

any and all offers when such rejection is deemed to be in the best interest of WCPSS.

• In submitting a proposal, the Offeror agrees not to use the results therefrom as part of any news release or commercial advertising.

• Submit one (1) signed, original response via electronic Vendor Portal (eVP) by the specified time and date of opening. Vendor

shall bear all risk for late electronic submission due to unintended or unanticipated delay, including but not limited to internet

issues, network issues, or local power outages. Vendor must include all the pages of this solicitation in their response. Inability

by WCPSS to open the Vendor’s files may result in the offer(s) being rejected as non-responsive.

• Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina eProcurement Help Desk

at 888-211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.

• Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required information and submittals

as requested.

• Offerors shall not be debarred from doing business with Wake County, North Carolina, or the federal government. Offeror shall

disclose any debarment or UCC lien.

• The award and subsequent contract for these services is not subject to the use of federal funding and cannot be used for purchases

as such. In the event federal funding is required for this service at a later date, the district will solicit new proposals with federal

funding requirements and regulations and issue an award for those services only.

• WCPSS publicly advertises proposal solicitations on the following sites: NC eVP https://evp.nc.gov/solicitations/ WCPSS

Purchasing http://www.wcpss.net/domain/101 and NC Historically Underutilized Businesses

https://ncadmin.nc.gov/businesses/historically-underutilized-businesses-hub/submit-bid-opportunities-hub. Please review these

sites for updates and amendments during the proposal time frame.

• All communication shall be in written form (email) and directed to the buyer of record identified within this document. Deviations

from this may subject your response to disqualification.

RFP #251-27-103

Request for Proposal #251-27-103

Beverage Vending and Pouring Services

1551 Rock Quarry Rd – Bldg. F

Proposals will be publicly opened: May 22 , 2026 @ 2:00 PM

Raleigh, NC 27610

Contract Type: Agency Specific Term Contract

Refer ALL Inquiries to: Marcella Calvert

Telephone No: 919-694-8722

E-Mail: bids-mcalvert@wcpss.net

Commodity: 481110 – Vending Machines

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Electronic proposals, subject to the conditions made a part hereof, will be received until 1:00 PM ET on the day of

opening and then opened, for proposal submittal process the commodity or service as described herein. Refer to

proposal submittal below for information regarding delivery. Proposals submitted via email or non-sealed in

response to this invitation for proposals will not be acceptable. Proposals are subject to rejection unless submitted

on this form.

EXECUTION

In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and

agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item

within the time specified herein. By executing this proposal, I certify that this proposal is submitted competitively

and without collusion.

Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE

NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days

Prompt Payment Discount: _______ % __________________ days.

Submit one (1) signed, original executed proposal response via eVP (emails not accepted).

PROPOSAL SUBMITTAL: This is an absolute requirement. Late bids, regardless of cause, will not be opened or

considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late

submission due to unintended or unanticipated delay. It is the Vendors’ sole responsibility to ensure its proposal

has been received as described in this RFP by the specified time and date of opening. Failure to submit a proposal

in strict accordance with instructions provided shall constitute sufficient cause to reject a Vendor's proposal(s).

Solicitation responses are subject to Sealed Bidding requirements.

Vendors’ proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on

how to use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers

RFP #251-27-103

to the district, Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training

Vendor Registration and Solicitation Notification System

The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic

notification of current procurement opportunities for goods and services available at the following website:

https://evp.nc.gov.

This RFP is available electronically on the electronic Vendor Portal (eVP) at the following website: https://evp.nc.gov.

Electronic Vendor Portal (EVP)

Before submitting a bid, Vendor must register with North Carolina eVP. There is NO COST to register. Additional

information can be found at https://eprocurement.nc.gov/registering-evp/download?attachment .

The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government

organizations that purchase goods and services and allows the public to retrieve award notices and other information.

Please register to receive bid notification and electronic procurement opportunities from Wake County Public Schools.

Results may be found by searching by Solicitation Number. This information may not be available for several weeks

depending upon the complexity of the acquisition and the length of time to complete the evaluation process.

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.

Event

Responsibility

Issue RFP

WCPSS

Questions submitted to: bids-mcalvert@wcpss.net Vendor/WCPSS

(Reference RFP # 251-27-103 in subject line)

Date and Time

May 11, 2026

May 14, 2026, at 11:00 AM/ET

Provide Response to Questions

Submit Proposals

Public Live Bid Opening

WCPSS

Vendor

WCPSS, Vendor

May 19, 2026 by the end of the business day

May 22, 2026 at 1:00 PM/ET

May 22, 2026 at 2:00 PM/ET

Microsoft Teams meeting

Join:

https://teams.microsoft.com/me

et/229964836300803?p=kcj4aGd

A6FRl1fe08W

Meeting ID: 229 964 836 300 803

Passcode: mT7i5cw9

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the

best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions, in

written form by the above due date. WCPSS will not respond to questions via telephone or telephone message(s).

Written questions shall be emailed to bids-mcalvert@WCPSS.net at date and time specified above. Vendors should

enter “RFP #251-27-103 Questions” as the subject for the email. Question submittals should include a reference to the

applicable RFP section and be submitted in the format shown below:

RFP #251-27-103

Reference

RFP Section, Page Number, Description

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response and any additional terms deemed necessary

by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this RFP. No information,

instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or

otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written

material contained in an Addendum to this RFP. Addendums associated with the Request for Proposal will be posted to

the following links and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid

submittal:

http://webarchive.wcpss.net/about-us/purchasing/open-bids.html

https://evp.nc.gov/solicitations

PROPOSAL EVALUATION

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional

information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS have any

obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or exclude any

particular vendor from consideration at any stage of the process. Instead of recommending that contracts be awarded

to one or more vendors who presented proposals, WCPSS may, at its sole discretion, reject the proposals and repeat the

process.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems relevant.

Factors often considered include qualifications, relevant experience, fee, and ability to perform work in a timely

manner. WCPSS retains sole discretion to award the contract to the vendor(s) it believes will best serve the

interests of WCPSS and may consider any factors, documents, or information it deems relevant in making that

determination.

Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

RFP #251-27-103

Table of Contents

1.0 BACKGROUND

2.0 PURPOSE AND OBJECTIVES

3.0 SCOPE OF WORK

4.0 QUALIFICATIONS

5.0 PROPOSAL EVALUATION

6.0 REQUIRED SUBMITTALS

7.0 DEADLINE FOR PROPOSAL SUBMITTAL

8.0 GENERAL CONDITIONS STATEMENT

9.0 DETAILED SPECIFICATIONS

9.1 Child Nutrition Services

9.2 Full-Service Vending Program

ATTACHMENTS

Terms and Conditions – Pages 27-31

WCPSS Ethics Policy – Pages 32-33

Uniform Guidance – Pages 34-36

Forms A thru L – Pages 38-15

USDA Non-Discrimination Statement – Page 52

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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BEVERAGE VENDING AND POURING SERVICES

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