BEST VALUE RFP FOR 800 BUILDING ATRIUM CONFERENCE ROOM RENOVATION - ARCHITECTURAL & GENERAL CONTRACTING

Number

Title

3/24/2025 2:30 PM

4/7/2025 10:00 AM

4/21/2025 2:30 PM

NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM

Best Value RFP

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

1 The Solicitation – Notice to Proposers

Notice is hereby given that Philadelphia Gas Works (“PGW”) will receive sealed proposals on or before April 21, 2025 at 2:30 p.m. Eastern Time, via pgw.procureware.com, for a contractor to provide electrical contracting construction services for the 800 Building Atrium Conference Room Renovation at 800 W. Montgomery Avenue, Philadelphia, PA 19122 as more specifically provided herein.

This document outlines PGW’s objectives, describes the services and materials to be provided, and outlines the obligations of PGW and the selected Proposer.

Questions concerning this Best Value RFP (this “RFP”) shall be directed in writing to PGW via pgw.procureware.com.  Proposers may not contact PGW personnel regarding this RFP other than through pgw.procureware.com.

1.1 Schedule of Events

The projectedschedule of events for this RFP is as follows:

Issue Date of the RFP.................................................................. March 24, 2025

Optional Telephone Conference, 2:00 p.m.................................. March 31, 2025

Mandatory Site Tour at

800 W. Montgomery Avenue, 10 a.m........................................... April 2, 2025

Questions and requests for clarification or information
must be received, via pgw.procureware.com, by 10 a.m. ............ April 7, 2025

Procureware registration deadline................................................ Not later than 3 business

days before Proposal            Submission Due Date

Proposal Submission Due Date
Must be received, via pgw.procureware.com

as required by Section 3.1.2, by 2:30 p.m.................................... April 21, 2025

Notification Date............................................................................ As soon as possible after contract negotiation and execution

The Optional Telephone Conference is scheduled for 2:00 p.m. on March 31, 2025 to answer questions and requests for clarification.  Proposers should dial as follows:

Join by Phone: (267) 857-3813     Phone Conference ID: 336 111 805#

A Mandatory Site Tour will be held at 10:00 a.m. on April 2, 2025 at 800 W. Montgomery Avenue, Philadelphia, PA 19122. Proposers must email Najey.McDuffie@pgworks.com to confirm their attendance.

These dates are estimates only and PGW reserves the right to alter this schedule as it deems necessary or appropriate.

1.2 Proposal Requirements

Proposals shall be accepted only from respondents (“Proposers”) who have:

1.2.1 Obtained from PGW a complete set of RFP documents and any addenda thereto issued by PGW, defined as the following five (5) sections, nine (9) attachments and one (1) appendix:

Sections:

1    The Solicitation – Notice to Proposers

2    Project Definition and Requirements

3    Instructions to Proposers

4    Proposer Information

5    Proposal Evaluation, Negotiation and Contract Award

Attachments:

A    Form of Contract (including Specifications, Drawings and other documents)

B    Pricing Sheet

C   Electronic Invoicing and Payment Requirements

D   Drug and Alcohol Policy

E    PGW Anti-Discrimination Policy - Minority, Woman, Veteran, and Disabled Owned Business Enterprises

F    Demographic Survey

G   Certificate of Non-Indebtedness

H   Disclosure Form

I     Contract Conformation Acknowledgement Form

Appendices:

1    Prevailing Wages

1.2.2 Attended the Mandatory Site Tour ; and1.2.3 Submitted a proposal pursuant to the instructions in this RFP as set forth in Section 3.

As noted in Section 5.2.4, Proposer expressly agrees and acknowledges that any response to this RFP, including written documents and verbal communication, regardless of how marked by Proposer, is not confidential and may be subject to public disclosure by PGW, or any authorized agent of PGW, including but not limited to disclosure under the Pennsylvania Right to Know Law. Any materials submitted or ideas elicited in response to this RFP shall be the sole and absolute property of PGW, with PGW having title.  By responding to this RFP, Proposer expressly waives any right to designate its response or parts thereof confidential, proprietary, a trade secret, or otherwise exempt from disclosure under any circumstance.

1.1 Services and Materials to be Provided The successful Proposer will provide the labor, materials, service, equipment, and expedited
permits through the City of Philadelphia’s License and Inspection Department to complete the scope of work for the Electrical component for the 800 W. Montgomery Avenue Atrium Conference Room renovation per the specification, project drawings and other documents attached to the Contract

PGW hereby solicits proposals in accordance with this RFP.