Berliner Lighting Emergency Improvements

INVITATION FOR BID (CONSTRUCTION):
: B L E
PROJECT NAME ERLINER IGHTING MERGENCY
DEPARTMENT NAME
: R
ECREATION
& P
ARKS
IMPROVEMENTS
DIRECTOR : BERNITA A. REESE
D B D : 11/4/2026
ATE IDS UE
T B D : 2:00 PM
IME IDS UE
Local Time
B I
IDDER NFORMATION
B N
USINESS AME: _________________________________________
REV. 6/27/23
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BID SIGNATURE PAGE
RECEIPT OF ADDENDA ACKNOWLEDGMENT
The undersigned hereby acknowledges receipt and acceptance of all Addenda and further
acknowledges that the provisions of each addendum have been included in the preparation of
this bid. Addenda are published at https://columbusvendorservices.powerappsportals.com/
Failure to acknowledge all published Addenda shall result in the bid being deemed non-
responsive. If there are not any addenda, please write "none" below.
DATE OF ADDENDUM
ADDENDUM NO. BRIEF DESCRIPTION
BID SIGNATURE
The person signing shall, in their own handwriting, sign their own name and print their title. If
the person signing for a corporation is not an officer or member of the corporation or company,
then that person must, by affidavit (on following page) show their authority to bind said
corporation.
BUSINESS NAME
PRINT NAME
BY* TITLE
*Signature
If the person signing is signing on behalf of a corporation, indicate the name of the state
chartering the corporation and affix the corporate seal.
State __________________________________________________________
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BID SIGNATURE PAGE ( CONTINUED)
STREET ADDRESS
CITY STATE ZIP CODE
COUNTY
DATED ON THIS DAY OF , 20 .
CONTACT NAME (IF DIFFERENT
THAN NAME PROVIDED ABOVE)
PHONE NO.
EMAIL
WEBSITE
CONTRACT COMPLIANCE NO.
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BID PROPOSAL SIGNATURE AFFIDAVIT
(To be filled in and executed if other than a sole proprietor or if the individual signing the bid is not an
officer of the company)
COUNTY OF:
STATE OF:
,being duly sworn deposes and says that he/she is
(NAME OF AFFIANT)*
of ,
(TITLE) (COMPANY)
a corporation organized and existing under and by virtue of the laws of the State of
and having its principle office at
(NUMBER AND STREET) (CITY/STATE) (ZIP CODE)
Affiant further says that he/she is familiar with the records, minute books and by-laws of
; Affiant further says that
(NAME OF COMPANY)
is
(NAME OF PERSON SIGNING (TITLE)
PROPOSAL/CONTRACT)
of the corporation, is duly authorized to submit a bid for -
(CONTRACT OR PROJECT NAME)
for said corporation by virtue of
(STATE WHETHER A PROVISION OF BY-LAWS OR A RESOLUTION OF THE BOARD OF DIRECTORS. IF BY RESOLUTION,
GIVE DATE OF ADOPTION.)
(SIGNATURE OF AFFIANT)*
*AFFIANT MUST BE SOMEONE OTHER THAN THE INDIVIDUAL SIGNING THE PROPOSAL/CONTRACT.*
Sworn to before me and subscribed in my presences this day of , 20 .
(NOTARY PUBLIC)
My Commission Expires:
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BIDDER'S INSTRUCTIONS AND CHECKLIST
DISCLAIMER - these instructions and checklist are not intended to relieve the bidder of the
responsibility to provide required information. Rather, they are offered to serve as an aid in
assisting in the preparation of the bid. Notice is hereby given that the failure to submit all
required information included throughout the Invitation For Bid may result in the rejection of
your bid on the basis that the bid is non-responsive.
All Invitation for Bid pages should be returned with your bid submission, including Technical
Specifications. For purposes of these instructions, this entire document, and references to other
documents incorporated by reference as if attached, comprises the Invitation For Bid (IFB).
Sections I and II should be returned with your Bid Submission. Section II includes Bid Forms,
which are indicated with the letter "B". These forms should be filled out in their entirety. (Please
note that the Receipt of Addenda Acknowledgement, Bid Signature Page, Bid Proposal
Signature Affidavit and Joint Venture Statement found at the beginning of this document are
also considered Bid Forms.)
The contracting agency may attach Special Provisions and/or Technical Specifications to the IFB.
These should be returned with the bid submission.
Contract Forms, located in Section III, need not be filled out for the purposes of the bid
submission, but should be submitted with your bid. These forms, indicated with the letter "C,"
will become part of the contract instrument should your bid be selected.
You may be required to submit Supplemental Documents with your bid submission. These
documents are listed in Section V and should be submitted with your bid.
Miscellaneous Information and Forms, located in Section IV, may also be included with this bid
packet. Contact the contracting agency for information as required.
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TO BE RETURNED WITH YOUR BID
(= BE SURE TO FILL OUT FORM OR PROVIDE REQUESTED INFORMATION )
BID SIGNATURE PAGE
BID PROPOSAL SIGNATURE AFFIDAVIT, COMPLETE ONLY IF APPLICABLE; LEAVE BLANK IF NOT APPLICABLE
SECTION I - ADVERTISEMENT FOR BIDS
ENVIRONMENTAL PREFERENCE - SECTION F
SECTION II - BID FORMS:
FORM B1 - LIST OF NAMES AND ADDRESSES
FORM B2 - NA
FORM B3 - NA
FORM B4 - LUMP SUM PRICE FORM
OR
UNIT BID PRICE FORM (CHOOSE ONE)
FORM B5 - SUBCONTRACTORS
FORM B6 - EXPERIENCE
FORM B7 - DEADLINES & COST CONTROL
FORM B8 - AVAILABILITY
FORM B9 - BID AFFIDAVIT
SECTION III - CONTRACT FORMS
FORM C1 - CONTRACT
FORM C2 - NOT APPLICABLE
FORM C3 - CONTRACT SIGNATURE AFFIDAVIT
CONTRACTOR MUST ALSO PROVIDE
o CURRENT WORKERS' COMPENSATION CERTIFICATE FOR PRIME AND ALL
SUBCONTRACTORS
o CURRENT INSURANCE CERTIFICATE WITH THE CITY NAMED AS AN ADDITIONAL INSURED
STATEMENT ABOUT PREVAILING WAGES ON CITY FUNDED PROJECTS
EQUAL OPPORTUNITY CLAUSE
SECTION IV - INFORMATION/OTHER FORMS OR REQUIREMENTS
SECTION V - SPRECIAL PROVISIONS AND TECHNICAL SPECIFICATIONS
BID PLANS AND SPECIFICATIONS
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I. ADVERTISEMENT FOR BIDS
A. INTRODUCTION
The City of Columbus is accepting bids for Berliner Lighting Emergency Improvements, the work
for which consists of rehabilitation/repair/replacement of existing lighting infrastructure that
was damaged due to the storms on August 11, 2026, and other such work as may be necessary
to complete the contract, in accordance with the plans and specifications set forth in this
Invitation For Bid (IFB).
In addition to the aforementioned plans and specifications, this IFB contains the following
sections:
Section I: Advertisement for Bids - This section provides a brief overview of the project and
bidding process. Return this section with your bid.
Section II: Bid Forms - This section contains bid forms B1 through B10. Return all forms with
your bid, even if you have no information to report. Please contact the contracting agency
with questions.
Section III: Contract - The contract section contains forms and instruments that will be used
in the event of contract award.
Section IV: Bid plans and specifications
In order for a bid to be considered responsive, the bidder must submit all required information
for the project as outlined in the IFB.
All materials submitted in response to this advertisement will become part of the awarded
contract; will become the property of the city; will not be returned; and will be considered public
records subject to disclosure as contemplated by Ohio Revised Code Section 149.43. All materials
received will be open to the public once the sealed bids are publicly opened and/or read.
WHERE & WHEN TO SUBMIT BID
Bids will be received by the City of Columbus, Department of Recreation & Parks, Design and
Construction, via email to Susan Johnson at smjohnson@columbus.gov, until November 4, 2026
at 2:00pm local time. Subject line in email to be "Berliner Lighthing Emergency Improvements-
company name".
TECHNICAL SPECIFICATIONS
Copies of plans and technical specifications are available on the City of Columbus Vendor Services
https://columbusvendorservices.powerappsportals.com/
CONSTRUCTION PRE-QUALIFICATION REQUIREMENT
Not Applicable
PRE-BID CONFERENCE
There will be no pre-bid conference for this project. Contact project manager with questions.
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RESPONSIBLE WAGE
Contractor shall pay prevailing wage to all employees directly performing the work specified in
this contract.
PREVAILING WAGE
If the bid meets or exceeds $75,000, the bidders are required to submit bids using current
prevailing wage rates on Public Improvements in Franklin County and the City of Columbus, Ohio
as determined by the Ohio Bureau of Employment Services, Wage and Hour Division. For
information, call (614) 644-2239 or visit http://www.com.ohio.gov/dico/.
NOTICE TO PROCEED/CONTRACT COMPLETION
All work shall be substantially complete within 180 calendar days of the Notice to Proceed. The
City anticipates issuing a notice to proceed in November 2026.
BID CANCELLATIONS AND REJECTIONS
The Director of Recreation & Parks may cancel the IFB, reject any or all bids in whole or in part
when it is in the best interest of the city, waive technicalities, hold bids for a period of 180 days
after the bid opening, and/or advertise for new bids, without liability to the city.
CORRECTION OR WITHDRAW OF BIDS
The Director of Recreation & Parks may allow a bidder responding to an IFB to withdraw a bid by
written notice prior to the opening of bids. Correction or withdrawal of construction bids shall
be done per the most recent edition of the City of Columbus, Construction and Material
Specifications or its supplemental specifications.
QUESTIONS
Questions pertaining to the plans and specifications must be submitted in writing only to the
project manager, James Miller via email at jcmiller@columbus.gov by 5:00pm on November 2,
2026.
The City or its representative will not be bound by any oral interpretations which are not reduced
to writing and included in addenda. Any interpretations of questions so raised, which in the
opinion of the city or its representative require interpretations, will be issued by addenda and
posted on:
https://columbusvendorservices.powerappsportals.com/
JOINT VENTURE INSTRUCTIONS
Not Applicable.
B. TERMS AND CONDITIONS
GENERAL CONTRACT PROVISIONS AND CONSTRUCTION AND MATERIALS SPECIFICATIONS
The current edition (as of the date of the bid posting) of the City of Columbus, Ohio Construction
and Material Specifications (hereafter referred to as CMS) including any Supplemental
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Specifications published on the Department of Public Service's web site, forms the base of the
bid and contract to be awarded.
An electronic version of the document, with revisions, can be viewed at the Department of Public
Service's website at https://www.columbus.gov/publicservice/Design-and-
Construction/document-library/2018-Construction-and-Material-Specifications/
C. SPECIAL PROVISIONS
The above noted terms and conditions in the CMS may be modified by Special Provisions,
contained herein. See Section IV, entitled "SPECIAL PROVISIONS" for more detail.
D. BID REQUIREMENTS - RESPONSIVENESS PROVISIONS
The city reserves the right to reject a bid it deems non-responsive. Factors used to determine
responsiveness are included in Columbus City Code Section 329.23(f)(1), throughout the IFB, and
in the current edition of the City of Columbus, Ohio Construction and Material Specifications,
and, if necessary, it its supplemental specifications.
SUBCONTRACTOR REQUIREMENTS
Bidders shall provide information in their bid about subcontractors and subcontracted work.
Failure to provide the required information shall result in the bid being deemed non-responsive.
Regarding subcontractors, a bidder shall comply with all of the following requirements:
(1)Provide a list with its bid submission of all subcontractors the bidder intends to utilize for
the project and the list shall be divided into two parts, base bid (including contingency
and allowances, if applicable) and alternate(s), if alternates are included in the city's bid
document;
(2)List only subcontractors who are not currently suspended or debarred by the city; and
(3)List one subcontractor for each division of work to be performed as listed in the technical
specifications, or section of work in the current edition of the City of Columbus
Construction and Material Specifications, whichever is applicable, of the city's bid
document. In circumstances where the bidder determines that more than one
subcontractor is needed to complete a division or section of work, a bidder shall explain
in writing the reason(s) why multiple subcontractors are necessary, describe the work to
be performed within any subdivision of a division or subsection of a section of work, and
the dollar amount allocated to any subdivision of a division or subsection of work.
Form B6 shall be used to report the required subcontractor information. In addition to the
information above, also provide the following subcontractor information: type of work being
performed by each subcontractor, prequalification expiration date of licenced trade
subcontractors, subcontractor's contract compliance number, and proposed subcontract dollar
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value. Please be sure to submit this form with your bid submission, even if you are not proposing
use of subcontractors. Failure to do so shall render your bid non-responsive.
CHANGING SUBCONTRACTORS
After execution of a contract a Contractor must contact and receive written approval from the
contracting department prior to changing subcontractors.
PREQUALIFICATION REQUIREMENTS
Not Applicable
BID BOND
Not Applicable.
WATER OR SEWER CONTRACTOR TAPPERS LICENSE
Pursuant to Columbus City Code Sections 1103.06 and 1131.01, it is unlawful for any person to
perform any work on the City of Columbus water line system and appurtenances (including fire
hydrants and water services up to the meter setting) or engage in sewer tapping, sewer building,
or to open any sewer in any street, alley or any public or private place or rehabilitation of any
sewer or appurtenances (including manholes, inlets, and service laterals) in the City of Columbus
without first securing license to engage in such business.
This project DOES DOES NOT include work on a water or sewer line.
The license must be in "active" status the day of the bid opening and at the time of Work. Failure
to indicate in the bid document the (sub)contractor who shall perform the water or sewer line
work or failure to list a (sub)contractor who has an "active" license on the day of the bid opening
shall render the bid non-responsive.
The list of contractors with an "active" license can be found at
http://www.columbus.gov/Templates/Detail.aspx?id=65062.
If the project does include work on a water or sewer line, in the space below, indicate if the
(sub)contractor will perform water or sewer line work (or both) and the name of the
(sub)contractor who will perform work on the water or sewer line.
________________________ ___________________________________________
Water or Sewer Business Name
________________________ ___________________________________________
Water or Sewer Business Name
________________________ ___________________________________________
Water or Sewer Business Name
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