BERKSHIRE APARTMENTS - SECURING OF STRUCTURES - 4021 SEABREEZE ROAD N., MOBILE, AL 36609

REQUEST FOR BIDS

FOR

BERKSHIRE APARTMENTS - SECURING OF STRUCTURES
4021 SEABREEZE ROAD N. .
MOBILE, ALABAMA 36609

PROJECT NUMBER: MES-026-26

CITY OF MOBILE, ALABAMA
MUNICIPAL ENFORCEMENT DEPARTMENT
4851 MUSEUM DRIVE
(P. O. Box 1827)

MOBILE, ALABAMA 36633-1827
PHONE: (251) 208-1540

(NOTE: REFERENCE PARCEL NUMBERS

SEE SECTION 00300 - SCHEDULING BUILDINGS)
R022808384001063.000

R022808384001064.000

R022808384004020.000

R022808384001083.000

DATE: April 27, 2026

BID DATE: WEDNESDAY, May 6, 2026 Set Number.

EXHIBIT A
SCOPE OF WORK - INDEX

BERKSHIRE APARTMENTS - SECURING OF STRUCTURES
4021 SEABREEZE ROAD N., MOBILE, ALABAMA 36609
(Reference Section 00300 for Schedule of Buildings)
PROJECT NUMBER: MES-026-26

Scope of Work Includes:
Bid Package - Consist of (24) Twenty-Four Two-Story Buildings, Office Building

and Mailbox Stand to be secured: Swimming Pool to be drained.

SCOPE OF WORK

The Contractor shall provide all labor, materials, equipment, and supervision necessary to properly
secure, repair, and maintain the structure located at the above-referenced address. All work shall
be completed in accordance with applicable codes and regulations.

1, STRUCTURE SECURING
Install 3/8" or higher polycarbonate panels on all windows
o All upper and lower levels shall be secure with the polycarbonate panels.
o Field measure and cut the polycarbonate panels to properly fit opening.
o Estimated number of Windows per building:
Sixteen (16) single hung windows; Ten (10) double hung windows.
Estimated total number of windows: six hundred and twenty-six (626)
o Contractor shall field verify the total number of windows requiring securing.
o Existing rear windows that are boarded with plywood shall remain. - (Not Jn Scope)
e Secure all existing front exterior doors and add padlocks.
o All padlocks shall be provided and installed by the Contractor.
o Estimated number of Front Doors: Ninety-six (96)
o Estimated number of padlocks: Ninety-six (96)
o Contractor shall field verify
Provide and install missing Front Exterior Doors, including padlocks.
o Provide exterior solid Hollow Meetal Door or approved equal
o Estimated number of missing doors is five (5)
o Contractor shall field verify all missing doors prior to bid.
Install primed and painted wood panels on all rear exterior doors.
o Estimated number of rear exterior doors: Ninety-six (96)
o Contractor shall field verify number of doors

2. EXTERIOR REPAIRS
e Replace all rotten or deteriorated fascia boards, as identified during field verification.
e Remove all damaged gutters and downspout, field verify
e Remove all building overhangs and columns.
o Estimated number of overhang to be removed: Forty-eight (48)

o Field verify missing columns.
e Patch and enclose all exposed areas where overhangs have been removed in the front
elevation only, install 3/8" or greater treated plywood or approved materials.

3. ROOF REPAIRS
e Patch and seal all roof openings, holes, and visible defects to prevent water intrusion.
e All areas shall be field verified prior to repair.

4. SITE CLEARING AND DEBRIS REMOVAL
e Remove all vines, bushes, shrubs, trash, and debris from the property.
e Cut all grass and overgrown vegetation across the entire lot.
e Remove all fallen trees, specifically at the rear of the property.
e Trim or remove tree limbs and vegetation in contact with or immediately adjacent to the

structure.
e Dispose of all garbage, trash, and debris in accordance with local regulations.
5. CLEANING AND SURFACE PREPARATION

e Pressure wash all building surfaces to remove dirt, mildew, and loose material.
Prepare all previously painted surfaces for repainting, including scraping, sanding, and
priming as required.

6, PAINTING

Paint all building elevations that have been previously painted. Number of buildings to be
painted (Estimated fourteen (14) two stories' buildings and mailbox stand shall be painted.)
All non-painted brick and vinyl sliding shall be pressure wash only. Field Verified

e Bids shall include in the scope of work a price to paint all elevations with Sherwin
Williams-Super Paint, color white or match existing color as director by the Municipal
Enforcement Deputy Director. Paint and primer or approved equal. Contractor shall do
minor prep and power wash to assure the paint will be adhered to existing dwelling.

e Ensure uniform coverage and professional finish.

Contractors shall field verify all buildings to be painted and pressure wash.

7. MAINTENANCE REQUIREMENTS
e Contractor shall maintain the property in a clean and secure condition throughout the
duration of the project.

8. ENVIRONMENTAL COMPLIANCE
Implement and maintain Best Management Practices (BMPs) for erosion and sediment
control in accordance with the Contract Documents.

9. FIELD VERIFICATION REQUIREMENT
e The Contractor is responsible for verifying all quantities, conditions, and site conditions
prior to execution of work. No additional compensation shall be provided for failure to
properly field verify.

THE FOLLOWING ARE INCLUDED IN THE SCOPE OF WORK:
e SECTION: 00100 INVITATION TO BID
e SECTION: 00200 INSTRUCTIONS FOR BIDDERS

SECTION:
SECTION:
SECTION:

EXHIBIT 1:
EXHIBIT 2:

EXHIBIT 3:

EXHIBIT 4:

EXHIBIT 5:

EXHIBIT 6:

00220 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS
00300 SCHEDULE OF BUILDINGS AND GENERAL NOTES
00400 BID FORM

A.SUBCONTRACTING AND MAJOR SUPPLIER PLAN

B. DBE-UTILIZATION REPORT

C. BID MAP AND SITE PLAN

D. EXISTING PHOTOS
E-VERIFY (Sample document)
AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR A
STIPULATED SUM (Sample document)
PERFORMANCE BOND; LABOR AND MATERIAL PAYMENT
BOND
CITY OF MOBILE INSURANCE AND ENDORSEMENT
REQUIREMENTS
APPLICATION AND CERTIFICATION FOR PAYMENT AND
CONTINUATION SHEET G702 AND G703 (Sample documents)
CERTIFICATE OF SUBSTANTIAL COMPLETION G704
CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS AND
CLAIMS
G706 (Sample document)
CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS - G706 A
(Sample document)
CONSENT OF SURETY TO FINAL PAYMENT G707

END OF SCOPE OF WORK

SECTION 00100 INVITATION TO BID

You are invited to submit a sealed bid for construction of the following facility:

PROJECT NAME: BERKSHIRE APARTMENTS - SECURING OF STRUCTURES
PROJECT LOCATION: 4021 SEABREEZE ROAD N.

MOBILE, ALABAMA 36609
PROJECT NUMBERS: MES-026-26

1 BID DATE:

A.

c.

Notice is hereby given that the City of Mobile will receive Sealed Bids for the above stated
project on Wednesday, May 6, 2026, no later than 2:15 local time. Bidder shall insert
sealed Bids into a receptacle, marked "City of Mobile bids," located in the elevator
lobby outside the office of the City Clerk Office, Government Plaza, 9'" Floor South
Administrative Tower, 205 Government Street, Mobile, Alabama 36602.

All Bids not clocked in at the City Clerk's Office prior to the time specified, or Bids received
after the specified time, will be automatically rejected and returned immediately, unopened.

The same will be publicly opened and read at 2:30 PM local time in the Atrium
Lobby of Government Plaza.

2 SPECIFICATIONS AND DRAWINGS:

A.

Specifications and Drawings are on file and may be examined at the following location:

a. City of Mobile, Municipal Enforcement Department, 4851 Museum Drive, Mobile
Alabama 36608. Bidders must contact the Deputy Director at 251-208-1540,
prior to coming to the building for documents review and or pick-up.

Bidders shall use complete sets of Bid Documents in preparing their bid. Neither the City of
Mobile nor Architect/Engineer assumes responsibility for errors or misinterpretations resulting
from the use of incomplete sets of Bid Documents.

Bidders that request documents be sent by mail or another delivery service shall provide the
cost of delivery by separate check or money order, which cost is non-refundable, in addition to
the cost of Bid Documents.

a. Payment shall be made by check or money order to the City of Mobile. No cash or credit
card payments will be accepted.

b. Only bidders who have registered with the Deputy Director may receive electronic (pdf)
bid documents.

Bidders are requested to pick-up Bid Documents from City of Mobile, Municipal Enforcement
Department between the hours of 8:30 AM to 11:30 PM and 1:00 PM to 3:00 PM.

Bidders receiving a minimum of one complete set of Bid Documents shall register with the
Deputy Director.

Addenda will be issued via e-mail to each bidder registered as having a complete set of Bid
Documents and all Pre-Bid Conference attendees.

Bidders requesting Section 3 Status and Certification, must be pre-qualified before submitting
a bid (see https://workwith.cityofmobile.org/Section3).

SECTION 00100 - 1 INVITATION TO BID

H. Subcontractors must be pre-qualified before submitting a bid (see
https://workwith.cityofmobile.org/Section3).

BID SURETY: Required on Bids $10,000.00 or more

A. A Cashier's Check drawn on an Alabama bank or Bid Bond payable to Owner, City of Mobile,
in the amount of 5% of the Base Bid, but in no event more than $10,000.00 is required to
accompany Bid.

B. Bid Bond must be signed or countersigned by a licensed resident agent of the State of
Alabama.

C. No Bid may be modified, withdrawn, or canceled for a period of sixty (60) days after the time
designated above for receipt of bids.

D. The City of Mobile will have sixty (60) days from the bid opening date to award contract.
SURETY QUALIFICATIONS:
A. A Surety authorized to do business in the State of Alabama must issue Bonds.

B. _ If the Base Bid is $50,000 or more, the Surety must have a minimum rating of A/Class VI as
reported by the latest issue of Best Key Rating Guide Property-Casualty published by Alfred
M. Best Company, Inc.

IRREGULARITIES AND REJECTION:

A. _ The City of Mobile reserves the right to waive irregularities in the Bid and in Bidding, and to
reject any or all Bids.

BIDDER QUALIFICATIONS:

A. _ Bids for Work costing $50,000 or more must be licensed pursuant to current Alabama law and
of classifications compliant with the State of Alabama Licensing Board for General Contractors
with the Classification Codes of (BC-Building Construction) or (D-Demolition). Note
that if the contract amount is $15,000 or greater, both a Performance Bond and a Labor
and Material Payment Bond shall be required. Contractor should verify their license
classification of their General Contractors license with the State of Alabama Licensing
Board for General Contractors before bidding.

B. In case of a joint venture of two or more Contractors, the amount for the bid shall be within
the maximum bid limitations as set by the State of Alabama Licensing Board for General
Contractors of at least one of the partners to the joint venture.

NON-RESIDENT CONTRACTORS:

A. Except for contracts funded in whole or part with funds received from a federal agency,
preference shall be given to resident Contractors on the same basis as the nonresident
Contractor's state awards contracts to Alabama Contractors bidding in similar circumstances.

B. Nonresident Bidders shall, prior to entering into a Contract for Construction, furnish a
certificate from the Secretary of State of Alabama showing that it is qualified to transact
business in Alabama and shall be registered with Alabama Department or Revenue.

MANDATORY PRE-BID CONFERENCE:

A. A MANDATORY Pre-Bid Conference shall be held on Monday, April 27, 2026, 4021
Seabreeze Road N., Mobile, Alabama 36609 at 9:00 AM local time. The conference will
include a walkthrough of the site location.

SECTION 00100 - 2 INVITATION TO BID

B.

Cc.

A representative of the contractor must be in attendance throughout the meeting, and sign-in
in order to submit a bid for this project.

Minutes of this conference will be made as an Addendum for the project.

9 BID SUBMITTAL:

A.
B.

Bids must be submitted on copies of the Bid Forms furnished in the bidding documents.

Bid, with Bid Security, Sales Tax Form C-3A and other supporting data specified, shall be
contained in a sealed, opaque envelope, approximately 9x12 inches or larger and be marked
on the outside with the words "SEALED BID FOR BERKSHIRE APARTMENTS -
SECURING OF STRUCTURES, 4021 SEABREEZE ROAD N.; PROJECT NUMBER: MES-
026-26.

The Bid envelope shall be clearly addressed to the Owner as indicated on the Bid Form and
include the bid date, the name, address and State License number and classification of the
Bidder issued by the State of Alabama Licensing Board for General Contractors.

All Bids of $50,000 or more must include the bidder's State of Alabama General Contractor's
License information written on the outside of the bid envelope. Any bid submitted without
such license information may be rejected and returned to the bidder unopened.

Bids totaling $50,000.00 or more must have a General Contractor License with the
Classification Codes of (BC-Building Construction) or (D-Demolition).

In addition, in large letters on both front and back of envelope, write the following: DO NOT
OPEN UNTIL TWO-THIRTY PM, MAY 6, 2026.

For a bid to be valid it shall be delivered at designated location prior to time and date for
receipt of Bids indicated in INVITATION TO BID, or prior to any extension thereof issued to
Bidders. After that time no Bid will be received or withdrawn.

When sent by mail, preferably special delivery, express service, or registered mail, the sealed
Bid, marked as indicated above, shall be enclosed in another envelope for mailing such that
the exterior mailing container or envelope may be opened without revealing the contents of
the Bid. It is the Contractors responsibility to assure delivery of the bid to the City Clerk's
Office prior the time and date established.

10 EQUAL OPPORTUNITY:

A.

The City of Mobile, Alabama is an Equal Opportunity Employer and requires that all
Contractors comply with the Equal Employment Opportunity laws and the provisions of the
Bid Documents in this regard.

The City of Mobile also encourages and supports the utilization of Minority Business
Enterprises on these and all other publicly solicited Bids, and shall be in compliance with the
City of Mobile's Minority Utilization Plan as adopted by the City Council.

Contractor shall provide an appropriately completed copy of the "City of Mobile Subcontracting
and Major Supplier Plan" in the envelope with their Bid Form. Form shall document DBE
Subcontractors participating in the project and, should the total % of DBE participation not
meet the 15% minimum, all efforts to obtain DBE Subcontractors shall be documented on or
attached to the DBE Form when submitted. During construction, contractors are required to
submit a "DBE Utilization Report" with every Pay Application.

SECTION 00100 -3 INVITATION TO BID

D. Contractors should contact the City of Mobile, Supplier Diversity Manager for assistance with
DBE Subcontractor information and any questions regarding the DBE Compliance Forms.
Contact Archnique Kidd at 251-208-7967.

11 ADDITIONAL BIDDING PROCEDURES:

A. Refer to the complete information in the Bid Documents prior to submitting a bid.

B. Additional Bidding Procedure information is contained therein, particularly in the specification
Section 00200 "Instructions to Bidders - AIA Document A701" and in the specification Section
00300 "Supplementary Instructions to Bidders".
12 STATE OF ALABAMA IMMIGRATION ACT

"The State of Alabama, under the Beason-Hammon Alabama Taxpayer and Citizen
Protection Act, Act No. 2011-535, Alabama Code Section 31-13-1, et. Seq., requires:

A. That the Contractor shall be enrolled in the E-Verify Program, shall participate in that Program
during the performance of the contract, and shall verify the immigration status of every employee
who is required to be verified, according to the applicable federal rules and regulations; and

B. That it will attach to the contract the company's documentation of enrollment in E-Verify.

C. The subcontractor must also enroll in the E-Verify Program prior to
performing any work on the contract and shall attach to its sworn affidavit
documentation establishing that the subcontractor is enrolled in the E-Verify
Program.

13 PUBLIC CONTRACTS WITH ENTITIES ENGAGING IN CERTAIN BOYCOTT ACTIVITIES

A. By signing this Agreement, Contractor represents and agrees that it is not currently
engaged in, nor will it engage in, any boycott of person or entity based in or doing
business with a jurisdiction with which the State of Alabama can enjoy open trade
pursuant to Section 41-16-5, Code of Alabama 1975.

END OF SECTION 00100

SECTION 00100 - 4 INVITATION TO BID