Bensalem Ceiling and Lighting Addendum 1

CONTRACT DOCUMENTS
FOR
BUCKS COUNTY FREE LIBRARY BENSALEM
CEILING AND LIGHTING
BENSALEM BRANCH LIBRARY
3700 HULMEVILLE ROAD
BENSALEM, PA 19020
#2026BN-01
Prevailing Wage
#26-00758
February 17th, 2026
PREPARED FOR:
Bucks County Free Library
150 S Pine Street
Doylestown, PA 18901
PREPARED BY:
RHJ Associates, P.C.
10 Leopard Road
Paoli, PA 19301
Copyright (C) 2026 RHJ Associates. All rights reserved.
Bucks County Free Library Bensalem
Ceiling and Lighting

CONTRACT DOCUMENTS
FOR
BUCKS COUNTY FREE LIBRARY CEILING AND LIGHTING
BENSALEM BRANCH LIBRARY
BENSALEM BRANCH LIBRARY
3700 HULMEVILLE ROAD
BENSALEM, PA 19020
TABLE OF CONTENTS
SECTION 000110
Bidding Requirements and Instructions
01 Legal Notice
02 Instructions to Bidders
03 Bid Bond
04 Non-Collusion Affidavit
05 Agreement
Contract Forms
06 Payment Bond
07 Performance Bond
08 Maintenance Bond
09 Contractor's Affidavit of Payment of Debts and Claims
10 Consent of Surety Company to Final Payment
11 Contractor's Affidavit of Release of Liens
12 Contractor's Release of Liens
13 Contractor's Qualification Statement
14 Public Works Employment Verification Form
15 Certificate of Insurance (Sample)
16 Weekly Payroll Certification for Public Works Projects (Sample)
Conditions of Contract
17 General Conditions
18 Rules and Regulations for Outside Contractors
19 Prevailing Wage Determination - Bensalem Branch
Technical Specifications
DIV 00
000000 Project Title Page
000110 Table of Contents
000115 List of Drawings
004130 Bid Form
TABLE OF CONTENTS
000110-1
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Ceiling and Lighting

DIV 01
011000 Summary
012300 Alternates
012500 Substitution Procedures
012600 Contract Modification Procedures
012900 Payment Procedures
013100 Project Management and Coordination
013200 Construction Progress Documentation
013300 Submittal Procedures
014000 Quality Requirements
015000 Temporary Facilities and Controls
016000 Product Requirements
017300 Execution
017419 Construction Waste Management and Disposal
017700 Closeout Procedures
017823 Operation and Maintenance data
017839 Project Record Documents
DIV 02
024119 Selective Demolition
DIV 26
260010 Supplemental Requirements for Electrical
260011 Facility Performance Requirements for Electrical
250501 Basic Electrical Requirements
260502 Special Electrical Requirements
260503 General Requirements for Electrical Systems
260505 Basic Electrical Materials and Methods
260507 Temporary Power and Communication Systems
260510 Electrical Demolition
260519 Low-Voltage Electrical Power and Conductors and Cables
260523 Control-Voltage Electrical Power Cables
260529 Hangers and Supports for Electrical Systems
260533 Raceway and Boxes for Electrical Systems
260553 Identification for Electrical Systems
260800 Commissioning for Electrical
260813 Testing for Electrical Systems
260943.23 Relay-Based Lighting Controls
265100 Interior Lighting
END OF DOCUMENT 000110
TABLE OF CONTENTS
000110-2
Bucks County Free Library Bensalem Branch
Ceiling and Lighting

LEGAL NOTICE
Bucks County Free Library will receive bid responses until 2:00 PM on March 31,
2026. Bids are to be mailed or hand delivered to:
Bucks County Free Library
Attn: John J. Doran III, Chief Financial Officer
150 South Pine Street
Doylestown, PA 18901
BUCKS COUNTY FREE LIBRARY
BENSALEM CEILING AND LIGHTING
A Mandatory Pre-Bid Meeting will be held at 9:00 AM on March 11, 2026 at the
Bensalem Library, 3700 Hulmeville Road, Bensalem, PA 19020.
All questions must be emailed to Mike Henretty at mhenretty@rhjassoc.com and Leigh
Sheldron at sheldronl@buckslib.org by 12pm on March 18, 2026. The questions will be
answered, via email, by 5pm on March 23, 2026.
A security deposit in the form of a properly executed Bid Bond for 5% of the bid amount
is required. Performance and Payment Bonds are required in the amount of 100% of the
contract amount. A Maintenance Bond is required in the amount of 10% of the contract.
Bidders are advised Prevailing Minimum Wage Rates, determined by the Secretary of
Labor and Industry, must be paid to all workers employed on this project.
A link to the solicitation may be found on the Bid page of the library website at
www.buckslib.org/bids
Bids are opened publicly in the second-floor conference room of the Doylestown Library
150 S Pine St, Doylestown PA, 18901 at 2:00pm the day they are due, March 31, 2026.
LEGAL NOTICE
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Bucks County Free Library Bensalem
Ceiling and Lighting

INSTRUCTIONS TO BIDDERS
1. RECEIPT AND OPENING OF BIDS
a. All sections of the Bid, including downloads and Requests for Information (RFI's) shall be
submitted with the bid and acknowledges the Bidder affirms, understands, and will abide by
the requirements of the Bid. Failure to do so may cause the Bid to be rejected as non-respon-
sive.
b. The submission of a bid will be considered as conclusive evidence of complete examination
of specifications and samples.
c. The Bucks County Free Library (BCFL) reserves the right to accept and award an Agree-
ment to the lowest responsive, responsible bidder. BCFL reserves the right to reject any or
all bids or any part thereof. BCFL reserves the right to award an Agreement based on evalu-
ation of specific criteria found in these specifications.
d. No verbal instructions or information to bidders will be binding. The specifications will be
considered clear and complete unless written attention is called to any apparent discrepan-
cies or incompleteness thereof before the opening of bids. Should any written inquiries be
received by the BCFL, these inquiries will be answered in the form of addenda and issued to
all providers. These addenda shall then be considered a part of these specifications.
e. Each bid must be submitted by 2:00 P.M. on the day of the bid opening.
f. The bids will be opened and read publicly on the second-floor conference room of the
Doylestown Library located at 150 S Pine St, Doylestown PA, by the BCFL Chief Financial
Officer or their Representative at 2:00 P.M. on the day the bid is due.
g. BCFL reserves the right to reject any or all bids or parts thereof, as deemed to be in the best
interest of BCFL.
h. If information is not included with your bid, and you receive a request from BCFL to pro-
vide it, you MUST deliver the information to the person making the request within 48 hours
(excluding weekends). Any information not received within 48 hours may result in your bid
being excluded from the evaluation and award process.
i. BCFL is the sole authority to provide this bid package to interested companies or individu-
als. Bidders who are working from a bid package obtained from any other source may be
working from an incomplete set of documents. BCFL assumes no responsibility for a bid's
errors, omissions, or misinterpretations resulting from a Bidder's use of an incomplete bid
package.
j. Bidders who have received the bid package from a source other than BCFL are not an offi-
cial vendor of record for the bid.
2. MODIFICATION AND WITHDRAWAL OF BIDS
A Bid may be modified or withdrawn via e-mail at any time up to the bid due date and time.
3. PREPARATION OF BIDS
Bidders will have been assumed to have carefully examined the Contract Documents for the
work, all attached hereto, and to have carefully investigated physical conditions at the site
and character of the work to be done, and to have inquired fully into the difficulties of con-
struction of the work before preparing their bid. BCFL will not be responsible for the failure
of the successful bidder to properly estimate such difficulties and costs, or for overlooking
any of the requirements of the Contract Documents.
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Bensalem
Ceiling and Lighting

4. INTENT OF CONTRACT DOCUMENTS
The intent of the Contract Documents is to obtain a complete job, satisfactory to our Archi-
tect, RHJ Associates (RHJ). It shall be understood that the bidder has satisfied themself as to
the full requirements of the Contract and has based their bid upon such understanding. Com-
pensation for all work and materials required to complete the Contract shall be considered
included in the prices bid for the items listed in the Agreement.
5. ADDENDA AND INTERPRETATIONS
All questions about the meaning or intent of the Bidding Documents are to be submitted by
12pm on March 18, 2026 via e-mail to BCFL sheldronl@buckslib.org and RHJ mhen-
retty@rhjassoc.com. Interpretations or clarifications considered necessary in response to such
questions will be issued through an Addendum via e-mail and the BCFL website by 5pm on
March 23, 2026. Only questions answered by Addenda will be binding. Oral and other inter-
pretations or clarifications will be without legal effect. Addenda may be issued to clarify,
correct, or change the Bidding Documents as deemed advisable by BCFL or RHJ.
Failure of any bidder to download any such addenda or interpretations shall not relieve said
bidder from any obligations under this bid as submitted. All addenda so issued shall become
part of the Contract Documents.
6. DISCLOSURE OF CONTENTS
All proposals/bids and other material submitted become the property of the library and may
be returned only at the BCFL's option. Information contained in the proposals/bids will not
be disclosed during the evaluation process.
7. CONDITIONS OF WORK
Each bidder must inform themself fully of the conditions relating to the construction and labor
under which the work will be performed; failure to do so will not relieve the successful bidder
of their obligation to furnish all material and labor necessary to carry out the provisions of
the Contract Documents and to complete the contemplated work for the consideration set
forth in their bid.
At the time of the opening of bids, each bidder will be presumed to have inspected physical
conditions at the site and to have read and to be thoroughly familiar with the Contract Docu-
ments (including all addenda); the failure or omission of any bidder to receive or examine
any form, instrument, or document shall in no way relieve any bidder from any obligation in
respect to their bid.
8. TIME FOR COMPLETING WORK AND LIQUIDATED DAMAGES
The time for completion of the work under this Contract shall be one hundred and twenty
(120) calendar days after formal Notice-to-Proceed from the Owner/Library. All bidders are
notified that time is of the essence for this Contract. The successful bidder will be required to
prosecute the work so as to ensure its completion within the above number of calendar days
INSTRUCTIONS TO BIDDERS
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Ceiling and Lighting

set forth. It is mutually agreed that damages to the OWNER for failure of the successful
bidder to fully complete the work under this Contract on or before the above-stated date shall
be Two Hundred Dollars ($200.00) for each calendar day after said date that shall elapse
before the work is fully completed, which amount shall in no event be considered as a penalty,
but as liquidated damages due BCFL because of said delay. BCFL may retain the amount
thereof from any money which otherwise would be payable hereunder to the successful bid-
der.
In addition to the above, in order that the work may be accomplished in the shortest possible
time, the successful bidder, weather permitting, shall be required to have qualified workers
with designated foreman at work on-site at all times. The successful bidder's personnel shall
remain on-site throughout the duration of the successful bidder's work. At no time shall suc-
cessful bidder pull off project without the express consent of RHJ or BCFL. In addition, no
change in foreman shall be permitted without approval from the RHJ or BCFL. The success-
ful bidder will be required to submit a detailed schedule for completion of work which will
be subject to the review and approval of RHJ and BCFL.
9. QUALIFICATIONS OF BIDDERS
To demonstrate Bidder's qualifications to perform the Work, Bidder must submit with their
Bid a complete Contractor's Qualification Statement. The bidder shall also, submit written
evidence such as financial data, previous experience, present commitments, and such other
data as may be reasonably requested.
10. BID SECURITY
Each bid must be accompanied by a Bid Bond, duly executed by the bidder as principal and
having as surety thereon a surety company approved by RHJ or BCFL, in an amount not less
than five percent (5%) of the amount of the base bid. Bid Bonds will be covered with surety
of a company authorized to do business in the Commonwealth of Pennsylvania. Bid Bonds
provided as surety will not be returned to the bidder after award unless bidder specifically
requests BCFL to do so. Bids submitted with a Bid Bond must be properly signed and sealed
by the Bidder and Surety Company.
11. CONTRACT
The bidder to whom the Contract is awarded shall, within ten (10) days after the official
notice of acceptance of their bid, submit all required Bonds and Insurance to BCFL. The time
for such submittal may be extended at the election of BCFL and for the sole benefit of BCFL.
Failure or refusal of the bidder to do so will be considered an abandonment of the Contract,
and the security posted with said bid shall be forfeited to and become the property of BCFL
in an amount not to exceed the difference between the amount specified in said bid and such
larger amount for which BCFL may in good faith contract with another party to perform the
work covered by said bid.
It is expressly understood and agreed by the Bidders that the contractual obligations of BCFL
to the Bidders are effective only after the execution of a contract signed by all parties. It is
further expressly understood and agreed that the mere issuance of a contract between BCFL
and a Bidder will not oblige BCFL in any fashion.
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Bensalem
Ceiling and Lighting

12. BONDS AND INSURANCE
The successful bidder must deliver to BCFL executed certificates of insurance as stipulated
in end of these instructions and executed bonds as security for the faithful performance of his
Contract and for the payment of all persons performing labor or furnishing materials in con-
nection therewith, and for maintenance of the work for the designated period after it has been
accepted by BCFL.
The Performance and Payment Bonds shall each be in the amount of 100% of the Contract
Price and the Maintenance Bond shall be in the amount of 10% of the Contract Price and shall
cover a maintenance period of one year
All bonds shall be prepared in the form of bonds attached hereto and have as security thereon
such surety company or companies as are acceptable to BCFL and as are authorized to trans-
act business in this state. Alterations made in the terms of the Specifications, and/or quantities
of work shall in no way violate the bonds.
13. BASIS OF AWARD
The Contract will be awarded on the basis of competitive bidding to the responsible bidder
submitting the lowest responsive bid. BCFL reserves the right to award locations individually
or combine locations as determined to be in our best interest.
14. REJECTION OF BIDS
BCFL reserves the right to reject any or all bids, or to accept any bid should it deem it to be
in its best interest to do so. Bids which are incomplete, conditional, or obscure, or which
contain additions not called for, erasures, alterations, or irregularities of any kind, may be
rejected as non-responsive. The right to reject or accept bids shall be solely for the benefit of
BCFL, and shall create no right, entitlement, or expectation in any bidder.
15. PROGRESS PAYMENTS
Refer to the agreement for details on progress payments and retainage.
16. TRADE NAMES
Wherever trade names are used either on the Drawings or in the Specifications, it is under-
stood that such names and designations indicate a type or kind of material and/or equipment.
Approved equal in kind, type, and/or quality will be accepted at the discretion of the BCFL.
The successful bidder shall submit manufacturers' specifications, etc., sufficient for RHJ to
determine equivalency of material and/or equipment as directed in the Instructions to Bidders,
Article 22.
17. POWER OF ATTORNEY
Attorneys-in-fact who execute contract bonds must file with each bond a certified copy of
their power of attorney to sign said bonds.
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Bensalem
Ceiling and Lighting

18. PERMITS, APPROVALS AND LICENSES
Each bidder shall be required to determine the necessity for and obtain all necessary permits,
licenses and approvals from the municipality or other public authorities and shall give all
notices required by law or municipal ordinances for this work. The bidder is solely and ex-
clusively responsible for adherence to any existing historical, local, state, and federal codes
and regulations, and all required permits, including permit costs.
19. PROGRESS SCHEDULE
Within seven (7) consecutive calendar days after the award of the Contract to them, the suc-
cessful bidder shall submit a proposed program of operation, showing clearly how they pro-
pose to conduct the work to bring about the completion of their work within the time limit
specified. This program shall outline the proposed sequence of operations, the rates of pro-
gress and the dates when their work will be sufficiently finished to permit the installation of
the work under other contracts. The work under this contract shall be so scheduled that as
structures are completed, they can be placed in use or operation with a minimum of delay.
The program shall be subject to the approval of BCFL and shall be updated by the successful
bidder at any time during performance of the Contract, should BCFL determine that the suc-
cessful bidder's actual progress does not correspond to that projected in the then-existing
progress schedule.
20. OTHER CONTRACTS
Bidders are advised that work other than the work covered under their Contract may be in
progress at the site of the work during the performance of the work covered by these docu-
ments. Accordingly, bidders are warned that coordination of construction activities at the site
must be such as to avoid interference. UNDER NO CIRCUMSTANCES SHALL BCFL or
RHJ BE HELD RESPONSIBLE TO THE SUCCESSFUL BIDDER FOR DELAYS OR
EXTRA WORK OCCASIONED BY INTERFERENCE OF OTHER CONTRACTORS.
21. SAFETY
It shall be the single and sole responsibility of the successful bidder to ensure that its activities
comply with applicable safety requirements. Neither RHJ nor BCFL shall owe any duty under
this Contract or otherwise to the successful bidder or its agents, employees, or guests to in-
spect the work or otherwise ensure compliance by the successful bidder with applicable safety
requirements. No increases in the contract price or extensions in contract completion time
shall be given by BCFL as the consequence of the successful bidder's failure to so comply.
22. PRODUCT SPECIFICATIONS
The Contract, if awarded, will be on the basis of materials and equipment specified or de-
scribed in the Bidding Documents without consideration of possible substitute or "or-equal"
items. Whenever it is specified or described in the Bidding Documents that a substitute or
"or-equal" item of material or equipment may be furnished or used by the successful bidder
if acceptable to RHJ and BCFL, application for such acceptance will be documented on a
Substitution Request Form.
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Bensalem
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BCFL reserves the right to reject any unspecified product or products submitted which re-
quires changes in design, construction, or other changes which may increase the contract price
for the performance of the work. The substitute or "or-equal" product submitted by the suc-
cessful bidder shall meet the requirements of the Specifications and shall, in all respects, be
equal to the products specified by name herein. BCFL shall be the sole judge as to the equality
of the proposed alternate product.
23. EMPLOYMENT VERIFICATION ACT
The PA Public Works Employment Verification Act (Act 127 of 2012) will apply to this
Contract. This Act requires public works contractors and subcontractors to verify employ-
ment eligibility; provides for the powers and duties of the Department of General Services;
prescribes sanctions; and establishes good faith immunity under certain circumstances.
24. STEEL PRODUCTS PROCUREMENT ACT
The successful bidder agrees to comply with the provisions of the Steel Products Procurement
Act of March 3, 1978, P.L. 6, as amended (73 P.S. 1881 et seq.) where applicable. Infor-
mation regarding the Act's requirements, including a list of exempt products, is available on
the Department of General Services web site. See https://www.pa.gov/agencies/dgs/pro-
grams-and-services/design-and-construction-info/steel-products-procurement-act for further
guidance.
25. PROJECT WAGES
The successful bidder shall comply with the provisions, duties, obligations, remedies, and
penalties of the Pennsylvania Prevailing Wage Act, 43 P.S. 165-1 et seq., which is incor-
porated herein by reference.
26. NONDISCRIMINATION/SEXUAL HARASSMENT
The successful bidder shall comply with all applicable provisions of state and federal consti-
tutions, laws, regulations, and judicial orders pertaining to nondiscrimination, sexual harass-
ment, and equal employment opportunity.
27. PAST PERFORMANCE
Any bidder who has demonstrated poor performance during either a current or previous
agreement with BCFL may be considered as an unqualified source and their bid may be re-
jected. BCFL reserves the right to exercise this option as is deemed proper and/or necessary.
28. ACCESS TO ACCOUNTING RECORDS
The Successful bidder shall check all materials, equipment and labor entering into the Work
and shall keep such full and detailed accounts as may be necessary for proper financial man-
agement under this Agreement, and the system shall be satisfactory to BCFL. BCFL or RHJ
shall be afforded access to all the successful bidder's records, books, correspondence,
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Bensalem
Ceiling and Lighting