Behavioral Health Services

Agency: Pinal County
State: Arizona
Type of Government: State & Local
Caegory:
  • Q - Medical Services
Posted Date: Dec 5, 2018
Due Date:
Solicitation No: ROQ 150321
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Title Behavioral Health Services
Opening Date
Solicitation # ROQ 150321
Notes
Continuously Open until 6/2020

Please visit the Pinal County Bonfire page

for access to all related documents.

https://pinalcountyaz.bonfirehub.com/opportunities/11986

Awarded No
Attachments
Addendum 1 Inquiries and Responses.pdf
Response Form 1.docx
Response Form 2 - Pricing Sheet.docx
ROQ-150321 Behavioral Health Services - Continuously Open.pdf

Attachment Preview

ROQ-150321
Behavioral Health
Services
Pinal County
Finance Department
31 N. Pinal St.
Bldg. A
P.O. Box 1348
Florence, AZ 85132
NOTICE OF REQUEST FOR PROPOSAL
Designated Agency:
PINAL COUNTY
Material or Service:
BEHAVIORAL HEALTH SERVICES
Contract Type:
FIRM FIXED PRICE
Contract Period:
INITIAL PERIOD: JANUARY 6, 2016 – JANUARY 5, 2017
FIRST RENEWAL YEAR (OPT): JANUARY 6, 2017 –JANUARY 5, 2018
SECOND RENEWAL YEAR (OPT): JANUARY 6, 2018 – JANUARY 5, 2019
THIRD RENEWAL YEAR (OPT): JANUARY 6, 2019 – JANUARY 5, 2020
FOURTH RENEWAL YEAR (OPT): JANUARY 6, 2020 – JANUARY 5, 2021
Pre-Submittal Conference: N/A
Question Due Date:
N/A
Solicitation Due Date:
Number of Copies
Required:
Solicitation Opening Date:
Solicitation Opening
Location:
Procurement Officer
Contact Name:
Telephone:
Fax:
E-mail:
CONTINUOUSLY OPEN
ELECTRONIC SUBMITTAL
CONTINUOUSLY OPEN
31 NORTH PINAL STREET
BUILDING A
FLORENCE, AZ 85132
SHONNA MCBRIDE
(520) 866- 6265
(520) 866- 2903
Shonna.McBride@pinalcountyaz.gov
Solicitation No: ROQ-150321
Available online at
http://pinalcountyaz.gov/Purchasing/Pages/CurrentSolicitations.aspx
Page 1 of 38
Table of Contents
Pinal County
Finance Department
31 N. Pinal St.
Bldg. A
P.O. Box 1348
Florence, AZ 85132
SOLICITATION DOCUMENTS
TABLE OF CONTENTS……………………………………………………………………………………….p. 2
DEFINITIONS……………………………………………………………………………………………………p. 3
SPECIAL INSTRUCTIONS………………………………………………………………………………….. p. 4
UNIFORM INSTRUCTIONS…………………………………………………………………………………. p. 7
STATEMENT OF WORK…………………………………………………………………………………….. p. 11
SPECIAL TERMS AND CONDITIONS…………………………………………………………………….. p. 22
UNIFORM TERMS AND CONDITIONS…………………………………………………………………..... p. 25
ADDENDUM ACKNOWLEDGEMENT FORM………………………………………………………………p. 33
W-9 FORM………………………………………………………………………………………………………p. 34
RESPONDERS CHECKLIST…………………………………………………………………………………p. 35
OFFER AND ACCEPTANCE FORM……………………………………………………………………….. p. 36
LIST OF EXHIBITS AND ATTACHMENTS
END OF SOLICITATION
Solicitation No: ROQ-150321
Available online at
http://pinalcountyaz.gov/Purchasing/Pages/CurrentSolicitations.aspx
Page 2 of 38
Definitions
Pinal County
Finance Department
31 N. Pinal St.
Bldg. A
P.O. Box 1348
Florence, AZ 85132
The following definitions apply to the entire Solicitation Document:
“Attachment” means any item the Solicitation requires a Responder to submit as part of the Offer.
“Contract” means the combination of the Solicitation, including the Uniform and Special Instructions to Responders, the Uniform and
Special Terms and Conditions, and the Specifications and Statement or Scope of Work; the Offer and any Best and Final Offers; and
any Solicitation Addendums or Contract Addendums.
“Contractor” means any person who has a Contract with the County.
“County” means Pinal County and any Department or Office of the County that executes the Contract.
”County Board of Supervisors” means the contracting authority for the County. The County Manager and the Chief Financial Officer are
authorized to sign contracts and amendments up to $250,000 on behalf of the Board of Supervisors.
“Days” means calendar days unless otherwise specified.
“Director” means the Finance Director (Chief Financial Officer) for Pinal County.
“Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation.
“Fiscal Year” means the period beginning with July 1 and ending June 30.
“Gratuity” means a payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value, present
or promised, unless consideration of substantially equal or greater value is received.
“Materials” means all property, including equipment, supplies, printing, insurance and leases of property but does not include land, a
permanent interest in land or real property or leasing space.
“May” means something that is not mandatory but permissible.
“Office or User Department” means the County elected official’s office or County division responsible for managing the Contract and/or
the project.
“Offer” means bid, proposal or quotation.
“Offer Due Date” means the exact date and time offers are due.
“Procurement Officer” means the person, or his or her designee, duly authorized by the County to administer Contracts and make
written determinations with respect to the Contract.
“Responder” means a vendor who responds to a Solicitation.
“Services” means the furnishing of labor, time or effort by a contractor or subcontractor which does not involve the delivery of a specific
end product other than required reports and performance, but does not include employment agreements or collective bargaining
agreements.
“Shall, Will, Must” means a mandatory requirement.
”Should” means something that is recommended but not mandatory.
”Solicitation” means an Invitation for Bids (“IFB”), a Request for Proposals (“RFP”), or a Request for Quotations (“RFQ”).
"Solicitation Addendum" means a written document that is issued by the Procurement Officer for the purpose of making changes to the
Solicitation.
“Subcontract” means any Contract, express or implied, between the Contractor and another party or between a subcontractor and
another party delegating or assigning, in whole or in part, the making or furnishing of any material or any service required for the
performance of the Contract.
END OF DEFINITIONS
Solicitation No: ROQ-150321
Available online at
http://pinalcountyaz.gov/Purchasing/Pages/CurrentSolicitations.aspx
Page 3 of 38
Special Instructions
Pinal County
Finance Department
31 N. Pinal St.
Bldg. A
P.O. Box 1348
Florence, AZ 85132
1
DEFINITIONS
1.1
The Definitions on page 3 of this Solicitation apply to these Special Instructions.
2
INQUIRIES
2.1
All questions related to this Request for Proposal shall be directed to the Procurement Officer, Lorina Gillette, CPPB at
lorina.gillette@pinalcountyaz.gov. Questions should be submitted in writing when time permits. Any correspondence related
to a solicitation should refer to the appropriate solicitation number, page and paragraph number.
2.2
Responders may not contact any County employees other than the Procurement Officer concerning this procurement while the
Solicitation and evaluation are in process.
3
OFFER PREPARATION
3.1
Offer and Acceptance. Offers shall include a signed Offer and Acceptance form, as described in section 3.3 of the Uniform
Instructions.
The Offer and Acceptance Form shall be signed with an original signature by the person signing the Offer, and shall be
submitted no later than the Offer due date and time. Failure to return an Offer and Acceptance Form may result in rejection of
the Offer.
3.2
Acknowledgement of Solicitation Addendums. Offers shall include any/all signed Solicitation Addendum(s), as described in
section 3.7 of the Uniform Instructions.
Solicitation Addendums are posted on the Pinal County website at the following address:
http://pinalcountyaz.gov/Purchasing/Pages/CurrentSolicitations.aspx. It is the responsibility of the Responder to periodically
check this website for any Solicitation Addendum. Solicitation Addendums shall be signed with an original signature by the
person signing the Offer, and shall be submitted no later than the Offer due date and time. Failure to return a signed (or
acknowledgment for electronic submission, when authorized) copy of a Solicitation Addendum may result in rejection of the
Offer.
3.3
Estimated Quantities. The county anticipates considerable activity under contract(s) awarded as a result of this solicitation,
however, no commitment of any kind is made concerning quantities actually acquired and that fact should be taken into
consideration by the contractor. The quantities that may be reflected in the solicitation are estimates only.
3.4
Offer Format. Offers shall follow the following format: The original copy of the Offer shall be clearly labeled “ORIGINAL” and
shall contain a Title Page that identifies the solicitation number and provides the Responder Name, Address, Telephone
Number as well as the Name and Title of the Solicitation Contact Person. The Offer shall be organized into two (2) sections
as follows:
3.4.1 Section One. Section One shall contain the Title Page as well as the following forms: Offer & Acceptance Form,
Addendum Acknowledgment Form, W-9 Form, Responder’s Checklist.
3.4.2 Section Two. Section Two shall contain all Offer Forms as required under Special Instructions, Paragraph 3.5
Offer Forms listed below.
3.5
Response Forms. Offers shall include the following completed Response Forms.
3.5.1 Solicitation ROQ-150321 Response Form 1
3.5.2 Solicitation ROQ-150321 Response Form 2 - Pricing
3.6
Additional Special Instructions. Responders shall see the attachments within the Solicitation for Additional Special
Instructions associated with this Solicitation.
3.7
Additional Terms and Conditions. Responders shall see the attachments within the Solicitation for Additional Terms and
Conditions.
Solicitation No: ROQ-150321
Available online at
http://pinalcountyaz.gov/Purchasing/Pages/CurrentSolicitations.aspx
Page 4 of 38
Special Instructions
Pinal County
Finance Department
31 N. Pinal St.
Bldg. A
P.O. Box 1348
Florence, AZ 85132
4
SUBMISSION OF OFFER
4.1
Electronic Documents. The Solicitation document is provided in an electronic format. Any unidentified alteration or
modification to any Solicitation documents, to any attachments, exhibits, forms, charts or illustrations contained herein shall be
null and void. In those instances where modifications are identified, the original document published by the County shall take
precedence. As provided in the Solicitation Instructions, Responders are responsible for clearly identifying any and all changes
or modifications to any Solicitation documents upon submission to the County.
5
EVALUATION
5.1
Evaluation. In accordance with the Pinal County Procurement Code, awards shall be made to the responsible responder(s)
whose proposal is determined in writing to be the most advantageous to the County based upon the evaluation criteria listed
below. The evaluation factors are listed in their relative order of importance.
1. Capacity of Offeror
2. Cost
3. Conformance to Terms and Conditions
5.2
Clarifications. Upon receipt and opening of proposals submitted in response to this solicitation, the County may request oral
or written clarifications, including demonstrations or questions and answers, for the sole purpose of information gathering or of
eliminating minor informalities or correcting nonjudgmental mistakes in proposals. Clarifications shall not otherwise afford the
Responders the opportunity to alter or change its proposal.
5.3
Negotiations. County may conduct negotiations with those Responders who’s Offers are determined by the County to be
reasonably susceptible of being selected for award. Negotiations may be in writing or in person and may include
presentations, site visits or demonstrations.
5.4
Responsibility, Responsiveness and Acceptability. In accordance with Pinal County Procurement Code PC1-328(H), County
shall consider the following in determining Responder responsibility as well as the responsiveness and acceptability of their
Offer.
Responders may not be considered responsible if they have been debarred from the practice of their profession that would
otherwise be necessary in the provision of goods and services under any resulting contract. Responders may not be
considered responsible if they have had a contract with the County, within the last three-years, that was terminated for cause,
due to breach or similar failure to comply with the terms of any such contract. Responders may also not be considered
responsible if there is factual evidence of their frequent and reoccurring failure to satisfy the terms of their agreements and
contractual relationships, both with the County or other government entities. Factual evidence shall consist of any documented
vendor performance reports, customer complaints and/or negative references (including those found outside of the submittal).
Other factors that the County may evaluate to determine responsibility include, but are not limited to excessively high or low
pricing, compliance with applicable laws, and financial capacity to perform as specified. The County reserves the right to
review the qualifications of any key personnel to be assigned to provide services.
Offers may not be considered responsive and/or acceptable if they do not contain information sufficient to evaluate the Offer in
accordance with the evaluation criteria identified in the Solicitation including (i) a completed Offer and Acceptance Form; (ii)
completed Solicitation Addendums acknowledging any/all changes to the Solicitation; (iii) a response to the County’s
Statement of Work, (iv) a price proposal; or (iv) other certifications or bond sureties required in the Solicitation.
5.5
Best and Final Offers. If negotiations are conducted, the County shall issue a written request for a Best and Final Offer. The
request shall set forth the date, time and place for the submission of the Best and Final Offer. Best and Final Offers shall be
requested only once, unless the County makes a determination that it is advantageous to conduct further negotiations or
change the solicitation requirements.
6
AWARD
6.1
Contract Document Consolidation. At its sole option, following any contract award(s) the County may consolidate the resulting
contract documents. Examples of such consolidation would include (i) reorganizing solicitation documents and components of
the Contractor’s Offer only pertaining to the Solicitation; (ii) revising the Statement of Work to incorporate the Contractor’s
response, (iii) revising any terms and conditions to incorporate any changes in the Contractor’s Offer; (iv) excluding any
Solicitation No: ROQ-150321
Available online at
http://pinalcountyaz.gov/Purchasing/Pages/CurrentSolicitations.aspx
Page 5 of 38

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