BEGINNING TEACHER SUPPORT

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
Posted Date:	Apr 20, 2026
Due Date:	Apr 28, 2026
Solicitation No:	251-27-104
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	251-27-104
Project Title:	BEGINNING TEACHER SUPPORT
Description:	ONLINE PLATFORM FOR BEGINNING TEACHER SUPPORT PROGRAM
Opening Date:	4/28/2026 12:00 PM
Posted Date:	4/21/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-104	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-04-28T12:00:00.0000000	Posted Date * 2026-04-20T18:58:49.0000000Z	Primary Commodity Code Educational or reference software
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Petra Gooding
Description ONLINE PLATFORM FOR BEGINNING TEACHER SUPPORT PROGRAM

Attachment Preview

Memorandum from Purchasing Department

Letter of Instruction for RFP #251-27-104

To: Prospective Parties

Thank you for your interest in the Wake County Public School System. Please review the following

instructions prior to submitting your proposal.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms

and conditions referenced. All proposals are subject to the terms and conditions outlined herein. All

responses will be controlled by such terms and conditions and the submission of other terms and

conditions, price lists, catalogs, and/or other documents as part of an offeror’s response will be waived

and have no effect either on this Request For Proposals or on any contract that may be awarded

resulting from this solicitation. The attachment of any other terms and conditions by the Offeror may be

grounds for rejection of that proposal. Offeror specifically agrees to the conditions set forth in the

above paragraph by signature to the proposal.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS

DURING THE RFP PROCESS. All questions should be directed only to bids-pgooding@wcpss.net

• Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves

the unqualified right to reject any and all offers when such rejection is deemed to be in the best

interest of WCPSS.

• In submitting a proposal, the Offeror agrees not to use the results there from as part of any news

release or commercial advertising.

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the RFP

requirements and achieving the highest and best final evaluation which is best for WCPSS. Vendors

SHALL not be considered who are not approved or authorized by The State of North Carolina to do

business with The State of North Carolina. WCPSS reserves the right to waive any minor informality or

technicality in proposals received.

IMPORTANT: CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

During the evaluation period—from the date proposals are opened through the date the contract is

awarded—each Vendor submitting a proposal (including its representatives, sub-contractors and/or

suppliers) is prohibited from having any communications with any person inside or outside of WCPSS

regarding this solicitation. All communication should be directed in written form to the WCPSS

contact indicated above.

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Request for Proposal #251-27-104

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Petra Gooding

Telephone No: 919-588-3456

E-Mail: bids-pgooding@wcpss.net

BEGINNING TEACHER SUPPORT

Contract Type: Open Market

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Proposals, subject to the conditions made a part hereof, will be received via email to bids-pgooding@wcpss.net until 12:00

p.m. on April 28, 2026. Proposals are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Invitation for Proposals, and subject to all the conditions herein, the undersigned offers and agrees

to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time

specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without collusion.

Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.

VENDOR:

STREET ADDRESS:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY NO.

P.O. BOX:

ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

FAX NUMBER:

E-MAIL:

Offer shall be valid for 120 days from date of proposal opening unless otherwise stated here: _______ days

Prompt Payment Discount: _______ % __________________ days.

DELIVER BID TO: Petra Gooding

bids-pgooding@wcpss.net

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.

Event

Issue RFP

Submit Proposals

Responsibility

WCPSS

Vendor

Date and Time

4-20-26

4-28-26 @ 12:00 PM ET

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PROJECT OBJECTIVES

The Wake County Public School System’s (WCPSS) Teacher Support Program Team requires the purchase of

an online platform, to establish a centralized, secure, and efficient system for managing the Beginning

Teacher Support Program activities for all Wake County Public School System Beginning Teachers, Mentors,

and Mentor Coordinators. The platform shall serve as the district’s primary TSP’s learning management

system by:

1. Managing the Beginning Teacher Support Program

a. Centralizing a platform to manage district wide Beginning Teacher Support Program activities

b. Integrating with NCEES and Oracle software programs to ensure accurate beginning teacher data

is available

c. Tracking evidence of support, time logs, coaching documents, and mentoring action items

d. Organizing all documentation in one accessible, secure location

e. Aligning all support activities with district program expectations and goals

2. Maintaining Compliance with State Board Policy TCED-016

a. Maintaining time-stamped records of mentoring, coaching, and support hours

b. Providing an auditable trail of all required activities

c. Reducing risk of non-compliance and supporting accountability

3. Supporting Efficiency and Scalability in a Large District

a. Streamlining processes across multiple schools

b. Reducing paperwork and administrative burden

c. Standardizing documentation and communication practices

d. Supporting oversight of large numbers of beginning teachers, mentors, and mentor coordinators

4. Ensuring Comprehensive Documentation and Tracking

a. Allowing mentor coordinators, mentors, and beginning teachers to log interactions in real time

b. Ensuring accurate, complete, and easily retrievable records

5. Enabling Data-Driven Decision Making and Program Improvement

a. Generating reports and analytics on begging teacher support and progress

b. Helping identify trends, gaps, and areas for improvement

6. Promoting Teacher Growth and Retention

a. Ensuring consistent, high-quality support for beginning teachers

b. Tracking progress and next steps in professional development

c. Promoting continuous improvement and instructional effectiveness

BACKGROUND

For background purposes, The Wake County Public School System (WCPSS) is currently the largest school

district in North Carolina and the 14th largest in the United States. There are currently 204 schools serving a

student population of approximately 160,000, with approximately 20,000 staff. Wake County covers 854

square miles. Additional information about the school system can be accessed via the internet site

(www.wcpss.net).

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SCOPE OF WORK

WCPSS is seeking proposals from qualified vendors to provide a product or suite of products that can

support the Beginning Teacher Support Program functions of our Talent Management Division of the

Human Resources Department. Focus areas include, but are not limited to, the following:

Providing a centralized, web-based platform to manage Beginning Teacher Support Program activities,

including employee profiles that display mentoring supports and activities. The system will autosave forms

and enable secure report sharing with role-based permissions. It will be fully browser-based and support

unlimited users, multi-level group structures, and permission-based access to ensure secure and efficient

user management. More importantly, it is critical that the system integrates with our existing Oracle and

NCEES Beginning Teacher data.

The system will enable mentor-to-beginning teacher support activities, track mentoring hours and notes,

and provide data visualizations to monitor progress. The system will facilitate multi-way communication

among mentor coordinators, mentors, beginning teachers, and district- level administrators. Additionally,

the system will provide customizable reporting and maintain time-stamped records to support program

monitoring, accountability, and compliance with State Board requirements across the district.

The Human Resources Department will manage platform administration and the annual review of system

effectiveness.

The initial contract shall be awarded for a one-year term. WCPSS reserves the right to renew for two

additional years at its discretion, and based on available funding.

TECHNICAL SPECIFICATIONS

All vendors must complete the WCPSS Technical Questionnaire and sign the WCPSS Data Confidentiality

Security agreement as presented, without any alterations, redlines, or modifications before being

considered.

Please indicate how your proposal will address the following specifications in each area. In terms of

rostering and user authentication, our acceptable methods are listed below. Bids must identify which

methods are available.

User Account Provisioning

The system must allow for the use of the state’s unique student ID number to identify students as a master

key with their email address being the login ID.

Users must have individual and unique login credentials.

Accepted

SCIM 2.0

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Accepted

Entra Identity

Rapid Identity

Clever

Google Workspace

Just-in-time provisioning via Google, EntraID, or Clever

SFTP (Secure File Transfer Protocol) using public/private keys in lieu of

static passwords

Class Rostering

Accepted

Rapid Identity Studio (OneRoster API)

Clever

IMS Global Learning Tool Interoperability (LTI) 1.3 or greater

SFTP (Secure File Transfer Protocol) using public/private keys in lieu of

static passwords

User Authentication

User sessions must timeout (i.e. require logging in again) after a specified length of inactivity (Down to 30

minutes).

The system must store any local authentication credentials in a salted, encrypted format.

Accepted

Security Assertion Markup Language (SAML) 2.0 as a Service Provider

(SP)

OIDC via Google or Entra Identity

Accessibility

Must comply with the Americans with Disabilities Act (ADA) section 508 compliance found at:

http://www.dol.gov/dol/topic/disability/ada.htm

User Roles

At a minimum, software must provide the user roles listed below (or equivalent). The ability to create

custom user roles is preferred.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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BEGINNING TEACHER SUPPORT

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