BCSD Extended Learning Academies RFP #24-04-06

Agency:	Bakersfield City School District
State:	California
Type of Government:	State & Local
Posted Date:	Apr 5, 2024
Due Date:	May 3, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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BAKERSFIELD CITY SCHOOL DISTRICT

EDUCATION CENTER – 1300 BAKER ST. – BAKERSFIELD, CA - 93305

REQUEST FOR STATEMENTS

OF QUALIFICATIONS AND

PROPOSALS FOR:

EXTENDED LEARNING ACADEMIES

RFP No. 24-04-06

David West, Director of Purchasing

1300 Baker Street

Bakersfield, CA 93305

April 5, 2024

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REQUEST FOR STATEMENTS OF QUALIFICATION AND PROPOSALS

FOR EXTENDED LEARNING ACADEMIES

I. NOTICE OF RFP

Notice is hereby given that the Bakersfield City School District, located in Bakersfield, California

(“District”) is requesting Statements of Qualifications and Proposals from qualified vendors to

provide Extended Learning Academies in grades TK-8. The District intends to select one proposer

that can meet or exceed the needs and requirements specified herein. If you are equipped to serve

grades TK-8 and EL students and have successfully provided such a program for school districts

of similar size and student population, please describe this in your proposal. Qualified respondents

are invited to submit their proposal in a sealed envelope no later than 11:00 a.m. on Friday, May

3, 2024, to the following address:

Bakersfield City School District

RFP: Extended Learning Academies

Attn: David West, Director, Purchasing

1300 Baker St.

Bakersfield, CA 93305

This Request for Proposal shall not be construed to create an obligation on the part of the District

to enter into a contract with any firm or individual. This request is an informal solicitation of

proposals only. The District reserves the right to reject any or all proposals or to waive any

irregularities or informalities in any proposal during the evaluation process without obligation to

any firm responding to this announcement. Statements and other materials submitted will not be

returned.

No Proposer may withdraw his or her proposal for a period of one hundred twenty (120) days after

the date and time set for the proposal opening.

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II. GENERAL INSTRUCTIONS AND REQUIRED INFORMATION

1. NAME OF COMPANY: Proposers shall specify the name or legal entity of their company

and/or any fictitious name under which business is conducted. Proposals must be submitted under

the correct name of the company and signed by an authorized representative of the firm.

2. PROPOSER'S RESPONSIBILITY: Before submitting a proposal, Proposers shall carefully

examine the scope of work, and the forms of other contract documents. Vendors shall fully inform

themselves as to all existing conditions and limitations and shall include in the proposal a sum to

cover the cost of all items included in the scope of work. No allowance will be made because of a

lack of such examination or knowledge.

3. EXAMINATION OF DOCUMENTS: If a Proposer discovers any ambiguity, conflict,

discrepancy, omission, or other error in the RFP, the Proposer shall, before the date scheduled for

submission of proposals, notify the District of such error in writing and request clarification or

modification of the document. Modifications will be made by addenda. Such clarification shall be

given by written notice to all parties who have furnished an RFP for bidding purposes without

divulging the source of the request. The District's decision shall be final in any matter on the

interpretation of documents.

4. ADDENDA OR MODIFICATION OF RFP RESPONSE: The District may modify this RFP

before the date scheduled for submission of proposals by the issuance of an addendum to all parties

who received the RFP to submit a proposal. The addenda shall be numbered consecutively as a

suffix to the RFP reference number. Questions regarding this RFP may be submitted by email no

later than 10:00 a.m., April 18, 2024, to the following email address: westd@bcsd.com. If

applicable, an addendum with a summary Q&A will be posted to the District website by April 23,

2024, at the following link: https://www.bcsd.com/Page/435

5. ACCEPTANCE OR REJECTION OF BIDS: The Board of Education reserves the right to

reject any and all proposals, or any or all times of any proposals, or waive any irregularity on any

proposal, or to make awards based on the proposal or proposals it deems most economical to the

District and most desirable for its operational program.

6. DISPOSITION OF PROPOSALS: All materials submitted in response to the RFP will become

the property of the District and will be returned only at the District's option and the Proposer's

expense. The original copy shall be retained for official files and will become a public record after

the date and time for proposal submission, as specified. However, confidential financial

information submitted in support of the requirement will be redacted upon request at the time the

proposal is submitted.

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7. ASSIGNMENT/FINANCING: The awarded vendor shall not assign or transfer by operation

of law or otherwise any or all of its rights, including the right to receive payment, burdens, duties,

or obligations without the prior written consent of the District and the surety on the Contract bonds

(if applicable).

8. FORCE MAJEURE CLAUSE: The parties to the agreement shall be excused from performance

during the time and to the extent that they are prevented from performing by an act of God, fire,

strike, loss, accident, or any other cause beyond the control of the parties provided that satisfactory

evidence is presented and the failure to perform is not due to the fault or neglect of the Proposer.

9. FEDERAL OR STATE REGULATIONS: The Proposer's proposal and any Contract entered

into are subject to all applicable statutes of the United States or of the State and all applicable

regulations and orders of the Federal or State governments now in effect or which shall be in effect

during the period of such Contract.

10. INDEPENDENT CONTRACTOR: In the performance of the services, duties, and obligations

assumed by the awarded vendor, it is mutually understood and agreed that the vendor, including

any and all of the vendor's officers, agents, and employees, will at all times be acting and

performing in an independent capacity and not as an officer, agent, servant, employee, joint

venture, partner, or associate of the District.

Vendor agrees that any and all persons performing any services and/or work whatsoever

contemplated by this Contract and/or related or incidental thereto shall be an employee of the

vendor, and the vendor shall, by way of example but not by way of limitation, withhold federal

and state income taxes, as well as the required employee social security contribution of each, said,

persons.

The vendor shall comply with all regulations regarding employees, and the vendor shall pay and/or

contribute its required share as the employer of said persons. The vendor acknowledges the fact

that it is an independent Contractor and is in no way to be construed as an employee of the District,

nor are any of the persons employed by the Contractor to be so construed.

11. HOLD HARMLESS CLAUSE: The Contractor shall hold harmless and indemnify the District

and the Board of Education, its officers, and employees from every claim or demand which may

be made by reason of:

a. Any injury to person or property sustained by the Contractor or by any person, firm, or

corporation, employed directly or indirectly by them upon or in connection with his

performance under the Contract, however, caused, unless such injury is caused by the

negligence or willful misconduct of the District.

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b. Any injury to person or property sustained by any person, firm, or corporation, caused

by any act, neglect, default, or omission of the Contractor or of any person, firm, or

corporation, indirectly employed by them upon or in connection with his performance

under the Contract.

c. Any liability that may arise from the furnishing or use of any copyrighted composition,

or patented invention, under this Contract. It is the intent of the District to adhere to the

provisions of the copyright laws; this hold harmless clause shall not apply to any claim by

the Contractor that the District has infringed a patent or copyright of the Contractor.

d. The Contractor, at its own expense and risk, shall defend any legal proceeding that may

be brought against the District or the Board on any such claim or demand, and satisfy any

judgment that may be rendered against the District or the Board therein. With respect to

claims of patent or copyright infringement, the District agrees to give the Contractor notice

of any such claim and to fully cooperate with the Contractor in the defense and all related

settlement negotiations.

12. INVOICE AND PAYMENTS:

All invoices must be sent to the following address below:

BAKERSFIELD CITY SCHOOL DISTRICT - ACCOUNTS PAYABLE

1300 Baker Street, Bakersfield, CA 93305, Tel No: (661) 631-4600

All invoices submitted for payment must include the District Purchase Order (P.O.) Number and

be under the same firm name as shown on the P.O./Contract.

Late payment by the District shall not constitute a material breach of any contract awarded

hereunder.

13. EQUAL EMPLOYMENT OPPORTUNITY: In connection with the execution of this

Contract, the Contractor will not engage in, nor permit such unlawful discrimination in the

employment of persons because of the race, religious creed, color, national origin, ancestry,

physical disabilities, mental disability, medical condition, marital status, sex, age, or sexual

orientation of such persons.

14. DRUG/ALCOHOL/TOBACCO-FREE WORKPLACE: The Contractor shall maintain a

drug, alcohol, and tobacco-free workplace in accordance with the California Government Code.

15. NON-COLLUSION: Each proposal must be submitted with a fully completed Non-Collusion

Affidavit on the form provided herein that complies with Public Contract Code Section 7106.

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BCSD Extended Learning Academies RFP #24-04-06

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