BC Dry Chemical - Sodium Bicarbonate (white in color) FY 26-27

Delgado Community College
Purchasing Department
501 City Park Avenue, Bldg. 37
New Orleans, Louisiana 70119
(504) 762-3027
Invitation to Bid
Bid Name:
40006-025a - BC Dry Chemical - Sodium Bicarbonate (white in color) FY 26-27
Due By & To Be Opened On:
Friday, May 8, 2026 at 2:00PM CST
Contact Person:
Wendy Boesch
Senior Buyer
(504) 762-3031
________________________________________________________________
NAME OF COMPANY
________________________________________________________________
ADDRESS
____________________________ / ____________ / _____________________
CITY, STATE, ZIP
_________________ / _______________ / _____________________________
PHONE NUMBER FAX NUMBER EMAIL
________________________________________________________________
SIGNATURE OF COMPANY REPRESENTATIVE
________________________________________________________________
NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE
** This form must be completed and submitted with your bid
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GENERAL INFORMATION
1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to Wendy
Boesch, Senior Buyer-Purchasing Department at the following address:
Delgado Community College
O'Keefe Administration Building,
Purchasing Department
ATTN: Wendy Boesch, Sr. Buyer
501 City Park Avenue, Building 37
New Orleans, La 70119
**Questions ONLY may be emailed to: wboesc@dcc.edu or purchasingdept@dcc.edu
Any additional information resulting from such inquiries shall be distributed to all bidders via
addenda. The College will not be responsible for any other explanation of the documents.
2. All sealed bids submitted must be RECEIVED in the PURCHASING DEPARTMENT by the date and
time stated on the title page and stamped in prior to bid opening. Please NOTE that express mail or
USPS carriers do NOT deliver directly to 501 City Park Avenue. The Bidder /proposer is solely
responsible for ensuring that its courier service provider makes inside deliveries to 501 City Park Avenue.
Delgado Community College shall not be responsible for bids delivered to another part of campus/site,
even if a tracking system shows delivery. If in person, bids are to be delivered directly to the Purchasing
Department. Do not leave on counter unattended.
3. Sealed bids may be submitted by mail or in person directly to the Purchasing Department as listed
above. (All bids must be IDENTIFIABLE PRIOR to any envelope/package opening). The BID
NAME and NUMBER must be on the OUTSIDE of the packaging, including any express
mail/shipping packaging or Bid will not be opened.
Emailed or faxed bids are NOT accepted.
Bids not physically received in the Purchasing Department by the bid due date & time will not be
opened, evaluated, calculated or considered.
4. Each Bidder is solely responsible for the accuracy and completeness of its bid. Errors or omissions
may be grounds for rejection, or may be interpreted in favor of the College.
5. Each Bidder is solely responsible for the timely delivery of its bid. Delgado Community College will not
be responsible for any delays in the delivery of bids, whether delayed in the mail, or for any reason
whatsoever.
6. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance on
the part of the College.
7. Assuming there is no prompt payment discount provision, payment will be made within 30 days from
receipt of products in satisfactory condition, or within 30 days from receipt of invoice, whichever is
later.
8. Proposer or Bidder, contractor, etc. certifies, by signing and submitting a proposal for
$25,000 or more, that their company, any subcontractors, or principals are not suspended or debarred
by the General Services Administration (GSA) in accordance with the requirements in OMB Circular
A133. (A list of parties who have been suspended or debarred can be viewed via the internet at
www.epls.gov .)
*END OF GENERAL INFORMATION SECTION*
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SCOPE AND SPECIFICATIONS
40006-025a - BC Dry Chemical - Sodium Bicarbonate (white in color) FY 26-27
SCOPE and SPECIFICATIONS:
This open solicitation is for a Contract Bid for the provision and delivery of BC Dry Chemical - Sodium
Bicarbonate (White in Color) for students/classes per the specifications below. The successful bidder shall
furnish all supplies upon request to Delgado Community College, Maritime, Fire and Industrial Training Center,
13200 Old Gentilly Road, New Orleans, LA 70129.
By submitting your Bid, Vendor agrees to abide by all requirements, terms and conditions without
exception. Vendor added terms and/or conditions may not supersede anything outlined herein or that are in
conflict with the Louisiana Administrative Code or Procurement Laws and will render your Bid as non-responsive
causing disqualification.
All services shall be coordinated with either: Rick Schwab, 504-671-6626, rschwa@dcc.edu or Regina Radosta,
504-671-6624 rrados@dcc.edu. It will be the responsibility of the successful bidder to acquire the signature from
either of them or their designee, as applicable.
The bidder agrees that by submitting a bid and acceptance of an award, all terms and conditions as stated in this
bid document will become a contractual agreement between the College and the Bidder.
1. CONTRACT TERM FOR SERVICES: This contract will be for Delgado Community College's fiscal year that begins
on July 1, 2026 and ends on June 30, 2027. Orders shall be on an as needed basis (no minimum purchase guarantee)
and shall not be requested until award of contract process is complete.
2. This bid shall be awarded on an All-or-None Basis to a single Bidder, no partial bids. All items listed must be
bid and package accordingly prior to shipping.
3. Bidder is responsible for all warranties as it relates to the product bid.
4. Bidders are to carefully consider all requirements and circumstances prior to pricing and submitting a Bid. By
submitting a Bid, bidder agrees that they can supply items on an as needed basis, within the time frame
required and that they agree to abide by all terms and conditions of the Bid. Non-compliance with terms and
conditions may result in a termination of the contract.
5. Pricing should be per Pail not packages. We estimate ordering at least 50 pails at a time but no guarantee of
orders or quantities. Quantity will be specified when purchasing.
6. QUANTITIES/ORDERS:
a. Items must be new and the quantities listed in the bid are estimated based upon previous
purchases. The actual items/quantities ordered will be ordered on an as needed basis throughout
our fiscal year and at the rate/price listed. Items and/or quantities may be lesser or greater than
stated in this bid document. This contract does not contain a minimum purchase guarantee. In the
event a greater quantity is needed, the right is reserved by the College to increase the quantities or
locations, etc. at the unit price stated in the bid.
b. Orders may be placed at any time during the course of the contract in varying quantities. The
college shall place orders for the necessary quantities as early as possible. Items should be readily
available to be shipped/delivered timely. It shall be the responsibility of the Bidder to store the dry
chemical at no cost to the College until such time as various quantities are ordered.
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7. DELIVERY:
a. Delivery expectations are within Two (2) weeks of order placement, if not sooner. Advise your ETA
on the Bid Form below. Delivery/completion is of the essence and the College reserves the right to
award to the Bidder(s) providing the earliest delivery/completion date.
b. All deliveries must include inside delivery, if required, and not left curbside. Any additional cost
associated with inside delivery must be included in the unit price bid. Bidder is solely responsible for
offloading of all materials.
c. Bidder is to schedule deliveries which will interfere with normal campus traffic. When deliveries are
made from the street curb, provide sufficient properly attired and equipped flagmen to safely control
and maintain the flow of traffic. It is the policy of Delgado Community College to provide full access
to all disabled individuals in all areas possible. Bidders are aware of this policy and deliveries should
ensure no sidewalks or access ways are blocked at any time. If temporary blocking is required, the
Bidder, shall assume the responsibility for the safe transit of all disabled persons.
d. All areas must be kept free of hazards. Clean up of the area for any spills which are due to the
negligence of the bidder during the performance of work will be the responsibility of the bidder.
e.
8. SPECIFICATIONS: (or approved equivalent, see page 7 for equivalent requirements)
a. All items bid must comply with the Louisiana Pesticide Law.
b. The estimated usage for one (1) year is about 1,500 pails of dry chemical. We estimate ordering at
least 50 pails at a time but no guarantee of orders or quantities. Quantity will be specified when
purchasing. Price per pail.
i. BC Dry Chemical (Sodium Bicarbonate) requirements:
1. Sodium Bicarbonate (that is white in color) content of 78% min.
2. Sieve analysis
a. %-40 + 140 1.0-3.0
b. %-140 + 200 3.0-7.0
c. %-200 + 270 6.0-13.0
3. Water repellence of 2.00 Max
ii. Synonyms: BC, SDC, Sodium Bicarbonate
1. Components:
2. Sodium Bicarbonate: 75-85%
3. Calcium Carbonate: 10-20%
4. Mica: 1-5%
5. Clay: <2%
6. Amorphous Silica: <2%
iii. If requested, successful bidder shall provide a product that will readily dissipate, leaving
minimal residue on the ground. Each bidder shall provide one (1) fifty (50) pound pail of dry
chemical for testing by College personnel. The sample will not be returned. The decision of
the college personnel as to whether the sample meets product performance requirements
shall be final.
iv. Dry Chemical should be BC - 60% Dry Chemical Fire Extinguishing Powder for Badger Fire
Extinguishers (50# Pail), Chemguard item #PP1002 or approved equal:
*END OF SCOPE AND SPECIFICATIONS SECTION*
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BID/SCHEDULE FORM
40006-025a - BC Dry Chemical - Sodium Bicarbonate (white in color) FY 26-27
9. PRICING: Must be listed on this Bid/Schedule Form below
a) Pricing should be per Pail not packages. We estimate ordering at least 50 pails at a time but no
guarantee of orders or quantities. The estimated usage for one (1) year is about 1,500 pails of dry
chemical. Quantity will be specified when purchasing. Price per Pail.
b) The quantities listed in the bid are estimated to be the amounts needed but are not a guarantee of
purchase. The actual quantity and items will be specified when purchasing on an as needed basis
and at the rate/price listed throughout the fiscal year.
c) Pricing must be listed on this Bid Form per the above Specifications.
d) Bids submitted in any other manner will not be accepted. Quotes prepared on the Bidder's own form
are not an allowable substitute for completing the bid on this required Bid Form below
e) Bidder is to include all costs per line items, including but not limited to: material/item cost, discounts,
rebates, warranty cost, shipping, delivery, installation, labor, equipment and tools or any other
charges necessary for completion of this bid/job. No separate shipping, additional charges or other
costs after the fact are allowed. Price must be firm and not subject to change. Additional costs
disclosed later will be at the expense of the Bidder. There shall be no surcharge whatsoever.
f) All line items shall be bid or if zero dollars notate an explanation: i.e. "Not able to supply" or "included
in a different line item number", etc. This bid will be awarded on an all-or-none basis, no partial bids.
g) Bidder shall supply your Brand Name and model/manufacturer number bidding for each item for
review. Items must meet or exceed the specifications as listed. The decision of acceptance by the
College is final. ***See page 7 for substitutions/equivalency requirements.
h) Effective September 1, 1991, in accordance with Act 1029 of the 1991 Regular Legislative Session,
Delgado Community College will not be responsible for any sales tax, either state or local. Delgado
Community College is tax exempt.
i) Delivery expectations are within Two (2) weeks of order placement, if not sooner. Advise your ETA
on this Bid Form. Delivery/completion is of the essence and the College reserves the right to award
to the Bidder(s) providing the earliest delivery/completion date.
j) All Invoices must be itemized per the pricing set forth in the bid. Lump sum invoices will not be
processed. Itemized invoices shall be submitted within a month after items are delivered and must
include the Purchase Order Number assigned by the Purchasing Dept for that fiscal year.
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40006-025a - BC Dry Chemical - Sodium Bicarbonate (white in color) FY 26-27
1. For July 1, 2026 thru December 31, 2026
State Price per Pail: Brand Name: ETA after Order Placement wks.
2. For January 1, 2027 thru June 30, 2027
State Price per Pail: Brand Name: ETA after Order Placement wks.
Acknowledgement of Addendum (if applicable) is mandatory. Bidder shall acknowledge here or complete and
submit the actual addendum form prior to bid opening.
Addendum No: _______ Dated: ____________ Addendum No: _______ Dated: ____________
Addendum No: _______ Dated: ____________ Addendum No: _______ Dated: ____________
Bidder declares and represents that the company representative; a) has carefully examined the Bidding
Documents, b) has a clear understanding of the Bidding Documents, c) has not received, relied on, or based his
bid on any verbal instructions contrary to the Bidding Documents, d) if applicable, for installation/services, etc.,
has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials,
tools, supervision, etc. to perform, in a workmanlike manner, all items and services under this contract, all in
accordance with the Bidding Documents as prepared by the College Purchasing Office and Facility Services.
By signing and submitting a bid, the Bidder has read, understands, and acknowledges this Bid Document in its
entirety and any and all addenda (if applicable) and therefore, certifies compliance with all bid requirements and
has bid in accordance therewith.
Date __________________________ Signature ___________________________________
*END OF BID FORM*
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INSTRUCTIONS, REQUIREMENTS, TERMS & CONDITIONS FOR BIDDERS
QUESTIONS, INQUIRIES, INTERPRETATION OR CORRECTION TO BIDDING AND ADDENDA:
Any questions arising from this Bid must be addressed in writing to the individual indicated on Page 2 and will be answered
via an Addendum. All questions must be submitted no later than Tuesday, April 28, 2026 by 12:00PM CST. A final 48-hour
period after the issuance of Addendum will be granted for questions which are directly related only to the answers provided
in the Addendum.
Any interpretation, correction or change of the Bidding Documents will be made by Addendum. Interpretations, corrections
or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such
interpretations, corrections and changes. The Bidder must acknowledge all issued Addenda by signing and submitting the
Addenda with their Bid. Failure to acknowledge & submit all Addenda will render the bid informal and will cause its
rejection.
Bid Documents and Addenda may be downloaded from
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=39
SUBSTITUTIONS, EQUIVALENTS, ALTERNATE BID:
Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of
describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be
considered for any brand that meets or exceeds the quality of the specifications listed for any item. Bidder must state the
brand/model he or she is bidding on each item.
It is the sole responsibility of the Bidder to prove equivalency. Bidder must submit with the bid all illustrations, descriptive
literature, and specifications necessary to determine equivalency. Failure to do so will eliminate your bid from consideration.
The decision of the College as to equivalency shall be final.
If a Bidder wishes to submit an alternate bid in addition to the brand/model requested, he or she may submit one (1)
alternate bid. The alternate bid must be a separate submission, must be clearly marked as an alternate, and must include all
applicable forms (i.e., jobsite visit). In addition, a separate, signed title sheet/addenda must be submitted with the alternate.
CONTRACT TERM & ANNUAL AGREEMENT:
This contract will begin on July 1, 2026 and end on June 30, 2027. If mutually agreeable, contract may be renewed for up to
two (2) consecutive twelve (12) month periods at the same prices, specifications, requirements, terms, conditions, etc. of this
Bid. Contract extensions may not exceed thirty-six (36) months total.
Escalation Clause for Materials/Supplies; Prices set forth in the bid/contract shall remain effective for the duration
of the initial contract period. Prior to any renewal term acceptance, the Bidder may request a price increase for the
upcoming renewal term based on documented increase. The price increase may not be greater than the Consumer
Price Index (All Urban Consumers, Current Series) for the prior 12 months). The College reserves the right to
approve or disapprove the price increase for the next FY.
The Form of Agreement between the College and Bidder/Contractor for the work set forth herein will be the issuance of a
purchase order/number.
The Bidder agrees that by submitting a bid and acceptance of an award, all rates, requirements, terms and conditions as
stated in the bid documents will become a contractual agreement between the College and the Bidder.
This contract does not contain a minimum purchase guarantee. Orders may be placed on an "as needed" basis and may be
placed at any time during the course of the contract.
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QUALIFICATIONS OF BIDDER:
Bidder's must be in business of selling the requested or similar supplies and/or engaged on a regular basis in performing
work of a similar scope and nature to the work specified, with a minimum of five (5) years successful experience in
Louisiana.
Delgado Community College reserves the right to make any inquiries and investigations it deems necessary to determine
the capability and responsibility of any Bidder to perform the contract work. The Bidder shall furnish all information and
data requested by the College for this purpose. Failure of any Bidder to promptly provide information with their bid or in
connection with any inquiry may be grounds for rejection of their bid without further consideration.
REFERENCES:
The College reserves the right to request References which shall be from companies that the Bidder has provided
similar items/services as stated in this bid within the last five (5) years in Louisiana.
Failure to submit this form within the timeline specified on that request will result in disqualification of your bid.
BID SUBMITTAL:
All sealed bids submitted must be RECEIVED in the PURCHASING DEPARTMENT by the date and time stated on
the title page and stamped in prior to bid opening. Please NOTE that express mail or USPS carriers do NOT deliver
directly to 501 City Park Avenue. The Bidder /proposer is solely responsible for ensuring that its courier service provider
makes inside deliveries to 501 City Park Avenue. Delgado Community College shall not be responsible for bids delivered
to another part of campus/site, even if a tracking system shows delivery. If in person, bids are to be delivered directly to the
Purchasing Department. Do not leave on counter unattended.
Bids must be sealed and delivered by mail or in person directly to the Purchasing Department as listed on Page 2
#1. (All bids must be Identifiable PRIOR to any envelope/package opening). The bid name and number must be on
the OUTSIDE of the packaging including any express mail/shipping package or bids will not be opened.
Faxed or emailed Bids are NOT accepted.
Bids not physically received in the Purchasing Department by the bid due date & time will not be opened,
evaluated, calculated or considered.
Bids must be submitted on the forms furnished for this purpose and must be filled out in ink or typewritten and signed in
ink. Do not erase, correct, or write over any prices or figures necessary for this proposal. If any corrections are
necessary, each must be initialed by Bidder. Failure to comply with all requirements set forth in this bid will cause your bid
to be disqualified.
Effective August 15, 1997, in accordance with L.R.S. 39:1594 (Act 121), the person signing the bid must be:
a) A current corporate officer, partnership member or other individual specifically authorized to submit a bid as
reflected in the appropriate records on file with the Secretary of State; or
b) An individual authorized to bind the Bidder as reflected by an accompanying corporate resolution, certificate, or
affidavit.
The Bidder agrees that his/her bid is in accordance with the Scope and Specifications listed and is based solely upon the
materials, requirements, etc. described in this Bid Document as advertised and as modified by addenda. The bid
submitted is not based on any verbal instructions contrary to the Bid Documents and addenda.
The Bidder agrees that by submitting a bid and acceptance of an award, all rates, requirements, terms and conditions as
stated in the bid documents will become a contractual agreement between the College and the Bidder.
8

PRICING:
Pricing as quoted in this Bid will be firm and not be subject to change. Bidder is to include but not limited to: item cost,
discounts, rebates, warranty costs, shipping, handling, materials, installation, labor or any other charges necessary for
completion of this bid and must be included in the cost per line item. Charges or items not listed but necessary for
completion shall be furnished as part of the prices bid. Additional costs disclosed later will be at the expense of the
Bidder.
This contract does not contain a minimum purchase guarantee.
Effective September 1, 1991, in accordance with Act 1029 of the 1991 Regular Legislative Session, Delgado Community
College will not be responsible for any sales tax, either state or local.
PAYMENT TERMS:
Bidder must accept purchase orders and shall be paid on a Net 30 basis. There will be no pre-payment of any
merchandise.
All invoices should be submitted to the College's Accounts Payable Department and clearly indicate the Purchase Order
Number assigned by the Delgado Purchasing Office.
All invoices shall be submitted within a month after items are delivered and must be itemized in accordance with the pricing
set forth in the bid, lump sum invoices may not be processed.
MATERIAL ORDERS & SHIPPING:
Awarded Bidder shall receive orders for supplies and/or services via a faxed or emailed purchase order/number. All orders
must be shipped per the requirements of this Bid. All shipping/handling and any other charges necessary for the
completion of the bid must be included in the line item pricing. Additional costs disclosed later will be at the expense of the
Bidder.
Contact person for the order shall be listed on the purchase order and supplies are to be delivered to the location and
person indicated on the Purchase Order. All orders shipped must list the name of the recipient and purchase order
number on the shipping label. NOTE: If shipping to our City Park Campus, the ship to address will be to the warehouse
(unless otherwise noted on PO) at 894 Navarre Ave Bldg 42 New Orleans, LA 70124.
Successful Bidder will be responsible for shipping the materials to the Campus location designated by the College.
Materials are to be off-loaded by the shipper and include inside delivery to each campus' receiving area if required.
Packages must not be left curbside. All areas must be kept free of hazards during delivery. Any cost associated with
delivery must be included in the unit price bid.
If any supplies are received damaged, Bidder will issue a return merchandise authorization for the damaged items and
immediately replace it in accordance with the contract timeframe. The cost to send back any damaged merchandise is at
the expense of the Bidder.
BIDDERS and SUBCONTRACTORS:
The Bidder servicing this contract shall be noted as the prime bidder of record with all transactions taking place between the
College and the successful Bidder/Contractor. Any supply subcontracts, shipping companies, etc. in place between the
Bidder and their suppliers are the sole responsibility of the Bidder and in no way will result in any type of contractual
agreement between the subcontracted supplier and Delgado Community College.
The contract may not be assigned or transferred by the successful Bidder to any party during the term of the contract.
9

NON-EXCLUSIVITY CLAUSE:
This agreement is non-exclusive and shall not in any way preclude state agencies from entering into similar agreements
and/or arrangements with other vendors or from acquiring similar, equal and/or like goods and/or services from other
entities or sources.
MODIFICATIONS OF MATERIALS, LOCATIONS and/or SERVICES:
The College reserves the right to adjust quantities as needed without change in price, and/or add or subtract additional
materials/items/services/locations etc. to this contract during the course of the agreement.
The College reserves the right to add additional materials, items, services and/or locations to this contract during the
course of the agreement. The College will request the addition from the Bidder/Contractor, and a rate/price may be
negotiated and agreed upon at that time by all parties. Additions are subject to the same terms, conditions, etc. of this
Bid. All locations will be within the Greater New Orleans area. All other bid pricing will stay the same. The College
reserves the right to approve or disapprove the negotiated price, therefore, having the option to bid/purchase said
additions elsewhere.
The College reserves the right to remove materials, items, locations or services as needed, which will remove said cost
for discontinuing the services or materials from this bid without affecting any other pricing.
MODIFICATION OR WITHDRAWAL OF BID:
A bid may not be modified, withdrawn, or canceled by the Bidder for a period of thirty (30) calendar days for the period
following the time and bid date designated for the receipt of bids, and Bidder so agrees in submitting his bid, except in
accordance with R.S. 39:1594,F.
Prior to the time and date designated for receipt of bids, bids submitted early may be modified or withdrawn only by notice to
Delgado Community College Purchasing Office at the place and prior to the time designated for receipt of bids.
Withdrawn bids may be resubmitted up to the time designated for the receipt of bids provided that they are then fully in
conformance with these Instructions to Bidders.
DISCRIMINITORY PRACTICES:
Delgado Community College of the State of Louisiana is an equal opportunity employer and looks to its contractors,
subcontractors, bidders, and suppliers to take affirmative action to effect this commitment in its operations.
Both the College and the bidder shall abide by the requirements of Title VII of the Civil Rights Act of 1964, and shall not
discriminate against employees or applicants due to race, color, religion, sex, handicap or national origin. Furthermore,
both parties shall take affirmative action to provide for positive posture in employing and upgrading persons without regard
to race, color, religion, sex, handicap, or national origin, and shall take affirmative action as provided in the Vietnam Era
Veteran's Readjustment Act of 1974. Both parties shall abide by the requirements of Title VI of the Civil Rights Act of 1964
and the Vocational Rehabilitation Act of 1974 to ensure that services are delivered without discrimination due to race, color
national origin or handicap. Both parties shall comply with the requirements of the Americans with Disabilities Act of 1990
which bans discrimination in employment or in delivery of services on the basis of sexual orientation.
COMPLIANCE:
The Bidder agrees that he/she complies with all bid requirements as stated in this bid and has reviewed and received any
and all addenda (if applicable).
The bidder must warrant firm's compliance with all applicable federal, state, and local laws, rules, regulations and any and
all other requirements as it pertains to state agencies of the State of Louisiana.
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