Battery Backup Equipment and Installation - Town Hall and Police Department

Agency:	Town of Cheshire
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 335911 - Storage Battery Manufacturing 335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing
Posted Date:	Mar 22, 2024
Due Date:	Apr 15, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

LEGAL NOTICE

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS

RFP 2324-25

BATTERY BACKUP EQUIPMENT AND INSTALLATION

TOWN HALL AND POLICE DEPARTMENT

March 22, 2024

The Town of Cheshire will receive proposals for battery backup equipment and installation at

Town Hall and the Police Department until 2:00 PM on Monday, April 15, 2024. At that time

proposals will be opened in public, read aloud and then referred for review and consideration.

The documents comprising the Request for Proposals may be obtained on the Town’s website,

www.cheshirect.org, under “Bids and RFPs – doing business with the Town”.

The Town of Cheshire reserves the right to amend or terminate this Request for Proposals, accept

all or any part of a proposal, reject all proposals, waive any informalities or non-material

deficiencies in a proposal, and award the proposal to the proposer that, in the Town’s judgment,

will be in the Town’s best interests.

-1-

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS FOR

BATTERY BACKUP EQUIPMENT AND INSTALLATION

TOWN HALL AND POLICE DEPARTMENT

Proposal Number:

Proposal Opening Date:

Proposal Opening Time:

Proposal Opening Place:

2324-25

April 15, 2024

2:00 p.m.

Cheshire Town Hall, Room 210

*******************************************************************************

The Town of Cheshire is seeking proposals from qualified, authorized vendors for battery backup

equipment and installation at Town Hall and the Police Department. The intent of this Request is

to obtain price proposals for replacement of existing technology infrastructure/battery backups.

Respondent firms may submit proposals for battery backup equipment and installation area

described above.

One (1) original and two (2) copies of sealed proposals and a copy on USB must be received in the

Cheshire Town Hall, Town Manager’s Office, Room 221, 84 South Main Street, Cheshire, CT

06410 by the opening date and time noted above. The Town of Cheshire (the “Town”) will not

accept submissions by e-mail or fax. The Town will reject proposals received after the date and

time noted above.

The documents comprising this Request for Proposals may be obtained on the Town’s website,

www.cheshirect.org, under “Bids and RFPs – doing business with the Town.” Each proposer is

responsible for checking the Town’s website to determine if the Town has issued any

addenda and, if so, to complete its proposal in accordance with the RFP as modified by the

addenda.

Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the

opening date.

The Town reserves the rights to amend or terminate this Request for Proposals, accept all or any

part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a

proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the

Town’s best interests.

This Request for Proposals (“RFP”) includes:

- Standard Instructions to Proposers

- Specifications

- Insurance Requirements

- Proposal Form

- Proposer’s Legal Status Disclosure

- Proposer’s Certification Concerning Equal Employment Opportunities and Affirmative

Action Policy

- Proposer’s Non Collusion Affidavit

- Proposer’s Statement of References

- Addenda, if any

- The Contract in the form attached

-2-

TOWN OF CHESHIRE, CONNECTICUT

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Cheshire (the “Town”) is soliciting proposals from qualified, authorized vendors for

battery backup equipment and installation. This RFP is not a contract offer, and no contract will

exist unless and until a written contract is signed by the Town and the successful proposer.

Interested parties should submit a proposal in accordance with the requirements and directions

contained in this RFP. Proposers are prohibited from contacting any Town employee, officer

or official concerning this RFP, except as set forth in Section 6, below. A proposer’s failure

to comply with this requirement may result in disqualification.

If there are any conflicts between the provisions of these Standard Instructions to Proposers and

any other documents comprising this RFP, these Standard Instructions to Proposers shall prevail.

2. RIGHT TO AMEND OR TERMINATE THE RFP OR CONTRACT

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend

or terminate this RFP if the Town determines it is in its best interest. Any such action shall be

affected by a posting on the Town’s website, www.cheshirect.org, under “Bids and Requests for

Proposals” Each proposer is responsible for checking the Town’s website to determine if the

Town has issued any addenda and, if so, to complete its proposal in accordance with the RFP

as modified by the addenda.

If this RFP provides for a multi-year agreement, the Town also reserves the right to terminate the

Contract at the end of the last fiscal year for which funds have been appropriated, and the Town

shall have no obligation or liability to the successful proposer for any unfunded year or years.

3. KEY DATES

Pre-Proposal Conference or Site Visit: THIS ITEM IS NOT APPLICABLE TO THIS RFP.

Proposal Opening:

April 15, 2024

Preliminary Notice of Award:

April 26, 2024

Contract Execution:

May 3, 2024

The Preliminary Notice of Award and Contract Execution dates are anticipated, not certain, dates.

4. OBTAINING THE RFP

All documents that are a part of this RFP may be on the Town’s website, www.cheshirect.org,

under “Bids and Requests for Proposals”.

-1-

5. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be received in the Cheshire Town Hall, Town Manager’s Office, Room 221, 84

South Main Street, Cheshire, CT 06410 prior to the date and time the proposals are scheduled to

be opened publicly. Postmarks prior to the opening date and time do NOT satisfy this condition.

The Town will not accept submissions by e-mail or fax. Proposers are solely responsible for

ensuring timely delivery. The Town will NOT accept late proposals.

One (1) original, (1) digital copy in PDF format on a USB drive, and two (2) copies of all proposal

documents must be submitted in sealed, opaque envelopes clearly labeled with the proposer’s

name, the proposer’s address, the words "PROPOSAL DOCUMENTS,” and the Proposal Title,

Proposal Number and Proposal Opening Date. The Town may decline to accept proposals

submitted in unmarked envelopes that the Town opens in its normal course of business. The

Town may, but shall not be required to, return such proposal documents and inform the proposer

that the proposal documents may be resubmitted in a sealed envelope properly marked as

described above.

Proposal prices must be submitted on the Proposal Form included in this RFP. All blank spaces

for proposal prices must be completed in ink or be typewritten; proposal prices must be stated in

both words and figures. The person signing the Proposal Form must initial any errors, alterations,

or corrections on that form. Ditto marks or words such as “SAME” shall not be used in the

Proposal Form.

Proposals may be withdrawn personally or in writing provided that the Town receives the

withdrawal prior to the time and date the proposals are scheduled to be opened. Proposals are

considered valid, and may not be withdrawn, cancelled, or modified for sixty (60) days after the

opening date, to give the Town sufficient time to review the proposals, investigate the proposers’

qualifications, secure any required municipal approvals, and execute a binding contract with the

successful proposer.

An authorized person representing the legal entity of the proposer must sign the Proposal Form

and all other forms included in this RFP.

6. QUESTIONS AND AMENDMENTS

Questions concerning this RFP are to be submitted in writing (including by e-mail or fax) and

directed only to:

Name:

Arnett Talbot

Department: Town Manager’s Office

E-mail:

atalbot@cheshirect.org

Fax:

203 271-6639

Proposers are prohibited from contacting any other Town employee, officer or official

concerning this RFP. A proposer’s failure to comply with this requirement may result in

disqualification.

-2-

The appropriate Town representative listed above must receive any questions from proposers no

later than seven (7) business days before the proposal opening date. That representative will

confirm receipt of a proposer’s questions by e-mail. The Town will answer all written questions

by issuing one or more addenda, which shall be a part of this RFP and the resulting Contract,

containing all questions received as provided for above and decisions regarding same.

At least four (4) calendar days prior to proposal opening, the Town will post any addenda on the

Town’s website, www.cheshirect.org, under “Bids and Requests for Proposals.” Each proposer

is responsible for checking the website to determine if the Town has issued any addenda and,

if so, to complete its proposal in accordance with the RFP as modified by the addenda.

No oral statement of the Town, including oral statements by the Town representatives listed

above, shall be effective to waive, change or otherwise modify any of the provisions of this RFP,

and no proposer shall rely on any alleged oral statement.

7. ADDITIONAL INFORMATION

The Town reserves the right, either before or after the opening of proposals, to ask any proposer to

clarify its proposal or to submit additional information that the Town, in its sole discretion, deems

desirable.

8. COSTS FOR PREPARING PROPOSAL

Each proposer’s costs incurred in developing the proposal are its sole responsibility, and the Town

shall have no liability for such costs.

9. OWNERSHIP OF PROPOSALS

All proposals submitted become the Town’s property and will not be returned to the proposers.

10. FREEDOM OF INFORMATION ACT

All information submitted in a proposal or in response to a request for additional information is

subject to disclosure under the Connecticut Freedom of Information Act as amended and judicially

interpreted. A proposer’s responses may contain financial, trade secret or other data that it claims

should not be public (the “Confidential Information”). A proposer must identify specifically the

pages and portions of its proposal or additional information that contain the claimed Confidential

Information by visibly marking all such pages and portions. Provided that the proposer cooperates

with the Town as described in this section, the Town shall, to the extent permitted by law, protect

from unauthorized disclosure such Confidential Information.

If the Town receives a request for a proposer’s Confidential Information, it will promptly notify

the proposer in writing of such request and provide the proposer with a copy of any written

disclosure request. The proposer may provide written consent to the disclosure or may object to

the disclosure by notifying the Town in writing to withhold disclosure of the information,

identifying in the notice the basis for its objection, including the statutory exemption(s) from

disclosure. The proposer shall be responsible for defending any complaint brought in connection

with the nondisclosure, including but not limited to appearing before the Freedom of Information

Commission, and providing witnesses and documents as appropriate.

-3-

Battery Backup Equipment and Installation - Town Hall and Police Department

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also