Baseball and Softball Field Maintenance - 2021 RFP 21-SCSU-01 Questions Due by Tuesday, October 20, 2020 Bid Opening: Tuesday, November 3, 2020 at 2:00PM

Agency: Southern Connecticut State University
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 238910 - Site Preparation Contractors
  • 238990 - All Other Specialty Trade Contractors
  • 561730 - Landscaping Services
Posted Date: Oct 15, 2020
Due Date: Nov 3, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Baseball and Softball Field Maintenance - 2021
RFP 21-SCSU-01
Questions Due by Tuesday, October 20, 2020
Bid Opening: Tuesday, November 3, 2020 at 2:00PM

Attachment Preview

RFP 21-SCSU-01
Southern Connecticut State University
Procurement Services
501 Crescent Street
New Haven, CT 06515
Name: Cynthia Shea-Luzik
Title: Manager, Procurement Services
Telephone: (203)392-5490
Date: October 13, 2020
RFP 21-SCSU-01 Baseball and Softball Field Maintenance
Page 1
Issue Date:
Issuing Agency:
Period of Contract:
Pre-proposal Meeting:
Questions due:
Proposal submission
Sealed proposals are to
be delivered to:
RFP 21-SCSU-01
October 13, 2020
Baseball and Softball Field Maintenance
Southern Connecticut State University
The initial term of this agreement shall be for five (5) years,
beginning on or around February 1, 2021, through January
31, 2026. This agreement may, upon the mutual consent of
the parties, be extended for up to two (2) twelve month
renewal terms.
October 20, 2020 at 12:00 pm
November 3, 2020 at 2:00pm (E.S.T.)
Cynthia Shea-Luzik
Procurement Services
Southern Connecticut State University
RFP 21-SCSU-01 Baseball and Softball Field Maintenance
Page 2
Section 1 Administrative Overview
1.1 Introduction
Southern Connecticut State University (hereinafter referred to as the "University" or “SCSU”) is
seeking proposals from experienced and qualified contractors to provide on-call and emergency
services in the general trades areas of carpentry, drywall installation and painting.
1.2 Authority
This RFP is issued by SCSU under the provisions of the Connecticut General Statutes 4a-
52a,10a-151b and 10a-89.
1.3 RFP Organization
This RFP is organized into the following sections:
Section 1 - Administrative Overview -- Provides bidders with general information on the
objectives of this RFP, procurement schedule, and procurement overview.
Section 2 - Scope of Work -- Provides bidders with a general description of the University,
background, RFP objectives, the tasks to be performed, delineates University and
awarded contractor’s responsibilities, and defines deliverables.
Section 3 - Proposal Requirements -- Describes the required format and content for the bidder's
Section 4 - Evaluation Criteria -- Describes how proposals will be evaluated by SCSU.
1.4 Submission of Questions
Contractors may submit questions or requests for clarification via email to The deadline for submission of questions is 12:00 p.m.,
Tuesday, October 20, 2020 (EST). No phone or verbal questions will be entertained.
All questions and answers, clarifications, or corrections will be distributed to all interested
parties no later than Tuesday, October 27, 2020 through an addendum, via State of
Connecticut’s Department of Administrative Services Contracting Portal
( Note that any addenda issued will be posted on the Department
of Administrative Services Contracting Portal, address Proposer must
acknowledge receipt of all addenda. It shall be the responsibility of prospective bidders and
interested parties to familiarize themselves with the web site and visit it regularly during the
RFP process for updated information or addenda related to this RFP.
1.5 Submission of Proposals
Contractors shall electronically submit their proposal to Procurement Services at the email
address, E-Mailed bids received after 2:00 PM, Tuesday,
November 3, 2020 will not be accepted, with the University being the sole arbiter on the
acceptance of a bid. The University shall not be held responsible for errors in transmission or
any situation which prevents a bid from being delivered electronically prior to 2:00 PM. For
proper identification, bidders are asked to note the bid number and project name on the
subject line of the e-mail.
RFP 21-SCSU-01 Baseball and Softball Field Maintenance
Page 3
As we continue to prioritize safety in response to Covid-19, a public bid opening is
prohibited. However, a list of received proposals will be posted to the DAS website as soon
as practicable after the opening date of the RFP.
Cynthia Shea-Luzik
Manager, Procurement Services
Southern Connecticut State University
The outside cover of the package containing the proposal shall be marked:
RFP 21-SCSU-01 “Baseball and Softball Field Maintenance” to allow for proper
*Note that in the event of University closing or early dismissal due to inclement weather
this RFP will be due and opened at 2:00 PM on the next business day. For up to date
information on cancellations or early closings, please visit the University’s website at
1.6 Costs for Proposal Preparation
Any costs incurred by Contractors in preparing or submitting a proposal or presentation shall
be the Contractor’s sole responsibility.
1.7 Disqualification of Proposals
The University reserves the right to consider as acceptable only those proposals submitted in
accordance with all requirements set forth in this RFP and which demonstrate an understanding of
the scope of the work. Any proposal offering any other set of terms and conditions contradictory to
those included in this RFP may be disqualified without further notice.
A Contractor shall be disqualified and the proposal automatically rejected for any one or more of the
following reasons:
The proposal shows any noncompliance with applicable law.
The proposal is conditional, incomplete, or irregular in such a way as to make the proposal
indefinite or ambiguous as to its meaning.
The proposal has any provision reserving the right to accept or reject award, or to enter into a
contract pursuant to an award, or provisions contrary to those required in the solicitation.
The Contractor is debarred or suspended.
The Contractor is in default of any prior contract or for misrepresentation
1.8 Rights Reserved
SCSU reserves the right to award in part, to reject any and all proposals, in whole or in part, and to
waive technical defects, irregularities and omissions if, in its judgment, the best interest of SCSU
will be served. Should SCSU determine that only one Bidder is fully qualified, or that one Bidder is
more highly qualified than the others under consideration, a contract may be negotiated and
awarded to that bidder.The awarded document will be a contract incorporating by reference all
requirements, terms and conditions of the solicitation and the awarded contractor’s proposal as
RFP 21-SCSU-01 Baseball and Softball Field Maintenance
Page 4
1.9 Final Contract
SCSU reserves the right to enter into negotiations with the selected Proposer or Proposers
in an effort to reach a mutually satisfactory Contract that will be executed by the parties and
will be based on this RFP, the RFP proposal submitted by the selected Proposer(s) and the
subsequent negotiation.
The University reserves the right to award a Contract based on an offer which, in the sole
opinion of the University, best fulfills or exceeds the requirements of this RFP and is deemed
to be in the best interest of the University.
The Contract, when duly executed, shall represent the entire agreement between the parties.
1.10 Inspection of Proposal and Confidential Information
Proposals may be available for public inspection upon notice of award and shall be available for
public inspection after the contract is signed by all parties. Information marked as “confidential” in
any proposal shall be honored as such, to the extent allowable under the Freedom of Information
The University treats Proposals as confidential until after the award is issued. At that time they
become subject to disclosure under the Freedom of Information Act. If a respondent wishes to
supply any information, which it believes is exempt from disclosure under the Act that respondent
should summarize such information in a separate envelope and each page submitted should clearly
state "Confidential," but otherwise be presented in the same manner as the Proposal. However, any
such information is provided entirely at the respondent's own risk and the University assumes no
liability for any loss or damage which may result from the University's disclosure at any time of any
information provided by the respondent in connection with its proposal.
1.13 Contract Invalidation
If any provision of this contract is found to be invalid, such invalidation will not be construed to
invalidate the entire contract.
1.14 Term of Contract
The initial contract period shall begin on or about February 1, 2021 and end on
January 31st, 2026. This agreement may, upon the mutual consent of the parties, be
extended for two (2) twelve-month periods or parts thereof.
1.15 Fees
All fee and cost structures quoted herein for this program shall remain firm for the first year of the
contract term. On the anniversary date of the agreement, Contractor may submit a written request
for a price adjustment. Documentation supporting Contractor’s request for a price adjustment must
be provided to SCSU along with the written request. SCSU reserves the right to reject any price
adjustment requests.
All requests for a price adjustment shall be sent to SCSU Procurement Services, 501 Crescent
Street, New Haven, CT 06515.
1.16 RFP Terms and Conditions
The terms and conditions should be reviewed carefully to ensure full responsiveness to the RFP.
The anticipated contract will be, in form and substance, consistent with applicable University policy
and regulations and State of Connecticut statutes and regulations regarding the creation and
RFP 21-SCSU-01 Baseball and Softball Field Maintenance
Page 5

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