BAS Repairs & Upgrades for NSU

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Mar 3, 2026
Due Date:	Mar 26, 2026
Solicitation No:	50007-SB#7677
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
50007-SB#7677	BAS Repairs & Upgrades for NSU Original: 50007-SB#7677	03/03/2026	03/26/2026 2:00:00 PM CT

Contact Information for Bid # 50007-SB#7677

Department	++ University - Northwestern State University
Section	Purchasing
Dept Code	50007
Contact	Carla Howell
Address	Business Affairs Northwestern State University Natchitoches, LA 71497
Phone	318-357-4496
Email	howellc@nsula.edu
URL	https://businessaffairs.nsula.edu/purchasing/

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BUILDING AUTOMATION SYSTEM (BAS)

REPAIRS & UPGRADES

FOR

NORTHWESTERN STATE UNIVERSITY

PROJECT # 01-107-24-05

F.01004613;

JLCB ITEM #: 227

NORTHWESTERN STATE UNIVERSITY

President:

James T Genovese

Director of Purchasing:

Ashley Grayson

Prepared by:

Associated Design Group, Inc.

3909 West Congress Street, Suite 201

Lafayette, LA 70506

P: 337.234.5710

www.adginc.org | adginc@adginc.org

FIRM REGISTRATIONS:

Associated Design Group, Inc. - 2013

ADG Engineering - 6186

R. Craig Campbell, II, PE - 29380

David B. Stelly, PE - 26070

PROJECT #:25062

FEBRUARY 13, 2026

BUILDING AUTOMATION SYSTEM (BAS)

REPAIRS & UPGRADES

FOR

NORTHWESTERN STATE UNIVERSITY

PROJECT # 01-107-24-05

F.01004613;

JLCB ITEM #: 227

ADG PROJECT #:25062

TABLE OF CONTENTS

DIVISION 00

ADVERTISEMENT FOR BID

INSTRUCTION TO BIDDERS

NOTICE TO BIDDERS

CERTIFICATION STATEMENT

INDEMNIFICATION AGREEMENT

AIA 201 GENERAL CONDITIONS OF THE CONTRACT

SUPPLEMENTARY CONDITIONS

BID FORM

BID BOND FORM

SAMPLE CONTRACT BETWEEN OWNER AND CONTRACTOR / PAYMENT AND PERFORMANCE BOND

ATTESTATION AFFIDAVIT

SCHEDULE OF VALUES

CHANGE ORDER FORMS

PARTIAL OCCUPANCY FORM

RECOMMENDATION OF ACCEPTANCE

LIQUIDATED DAMAGES ASSESSMENT

DIVISION 01

01 04 00

01 06 50

01 20 00

01 30 00

01 70 00

01 72 00

PROJECT COORDINATION

SAFETY

PROJECT MEETINGS

SHOP DRAWINGS SUBMITTALS, PRODUCT DATA AND SUBMITTALS

PROJECT CLOSEOUT

RECORD DRAWINGS

DIVISION 23

23 00 10

23 00 20

23 09 00

MECHANICAL GENERAL PROVISIONS

BASIC MATERIALS AND METHODS

BUILDING AUTOMATION SYSTEM

SIEMENS DESIGO MIGRATION

SB# 7677

BID NUMBER: SB # 7677

DATE:

03/03/2026

NORTHWESTERN STATE UNIVERSITY

Business Affairs – Purchasing Section

St. Denis Hall/ 200 Sam Sibley Dr.

Natchitoches, Louisiana 71497

(318) 357-5716

email: purchasing@nsula.edu

INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received

at this office until 2 pm Thursday, March 26th, 2026, and then publicly opened for furnishing the items

and/or services as described below for Northwestern State University:

Mandatory Pre-Bid Conference: A mandatory Prebid conference will be held at 10:00 AM Tuesday,

March 17th, 2026, at the following location: NSU Physical Plant, Conference Room, 998 South Jefferson,

Natchitoches, La 71497.

DESCRIPTION

Building Automation System (BAS) Repairs & Upgrades for Northwestern State University

Terms will be

BIDDERS PLEASE FILL IN ALL BLANK SPACES AND SIGN BELOW

and shipment will be received within

days after receipt of order.

*********************************************************************************************************

In compliance with and subject to the conditions thereof, the undersigned offers and agrees, if this bid be accepted within thirty (30) days

from date of opening, to furnish any or all of the items (or sections) at the price set opposite each item (or section).

VENDOR NAME

ADDRESS

SIGNATURE AUTHORITY (Re: L.R.S. 39:1594(Act 121)

PRINTED OR TYPED NAME / TITLE

CITY, STATE, ZIP

FEDERAL TAX IDENTIFICATION NUMBER (FIN)

TELEPHONE NUMBER

DATE

***********************************************************************************************************

ACCEPTANCE /AWARD

Date of Award and Execution

Recommendation:________________________________________________________________________________________________________

Approved: _______________________________________

Ashlee Grayson, Director of Purchasing

SB# 7677

INSTRUCTIONS TO BIDDERS

1. Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms

provided, properly signed. Bids submitted in the following manner will not be accepted:

l. Bid contains no signature indicating intent to be bound;

2. Bid filled out in pencil; and

3. Bid not submitted on NSU’s standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in

order to be considered. Any bid received after bid opening time will be returned to sender unopened.

Telegraphic and fax alterations to bids received before bid opening time will be considered provided

formal bid and written alteration have been received and time-stamped before bid opening time.

2. Submission of Bids

Firms/individuals who are interested in providing services requested under this ITB must submit a

bid containing the information specified in this solicitation. The bid must be received in hard copy

(printed) by the Purchasing Office on or before (2:00 PM) Central Daylight Time on the date

specified. FAX or e-mail submissions are not acceptable. Bidders mailing their submittals shall allow

sufficient mail delivery time to ensure receipt of their submittal by the time specified. The submitted

bid must be delivered at the Bidder's expense to:

Attn: Ashlee Grayson

Director of Purchasing

Business Affairs/St. Denis Hall

200 Sam Sibley Drive

Northwestern State University

Natchitoches, Louisiana 71497

*****Submittals should have ITB #7677 clearly printed on all documents and shipping

containers, failure to clearly label submittals may result in rejection. *****

For courier delivery, the street address above and the telephone number is (318-357-5716). It is solely

the responsibility of each Bidder to ensure that their submittal is delivered at the specified place and

prior to the deadline for submission. Submittals received after the deadline will not be considered.

NSU requests that (1) copy of the solicitation be submitted to the Purchasing Office at the address

specified. The bid shall contain original signatures of those company officials or agents duly

authorized to sign bids or contracts on behalf of the organization. A certified copy of a board

resolution granting such authority shall be submitted if Bidder is a corporation. The bid with original

signatures will be retained for incorporation in any contract resulting from this ITB.

3. Required Bid Submittals: The following documents must be submitted in full at the time of the

sealed bid opening:

1. Louisiana Uniform Public Bid Form, including:

a) Base Bid

b) Alternates

c) Acknowledgement

2. Unit Price Form

3. Bid Security

4. Corporate Resolution or other satisfactory evidence of authority

5. Louisiana Contractor’s License Number

SB# 7677

6. Signed Instructions to Bidders

Failure to provide any of the above documents at the time of bid submission may render the bid non-

responsive and subject to rejection.

4. Time for Completion and Liquidated Damages: Following the issuance of a Notice to Proceed,

the Contractor shall have three hundred sixty-five (365) consecutive calendar days to complete all

work. Failure to complete the work within this timeframe will result in the assessment of liquidated

damages at the rate of One Thousand dollars ($1,000.00) per calendar day, beginning on the first day

after the established completion date and continuing until the work is satisfactorily completed.

5. Prices: The bidder must state the prices (written in ink, in figures) for which he proposes to furnish

each item and shall show the total extended amount for each based on the quantities shown. In case,

however, of conflict between the unit price and the extended amount, the unit price shall govern. Unit

prices should be inclusive of any freight charges.

6. F.O.B: Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise.

Failure to comply with this requirement may disqualify your bid.

7. Standard of Quality: Any product or service bid shall conform to all applicable Federal and State

laws and regulations and the specifications contained in the ITB. Unless otherwise specified in the ITB,

any manufacturer’s name, trade name, brand, name, or catalog number used in the specifications is for

the purpose of describing the quality level and characteristic required. Bidder must specify the brand

and model number of the product offered in his bid. Bids not specifying brand and model number shall

be considered as offering the exact products specified in the ITB.

8. Descriptive Information: Bidders proposing an equivalent brand or model should submit with the

bid information (such as illustrations, descriptive literature, and technical data) sufficient for NSU

Purchasing to evaluate quality, suitability, and compliance with the specifications in the ITB. Failure

to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer’s

published specifications submitted for a product shall be verifiable by the manufacturer. If item(s) bid

do not fully comply with specifications (including brand and/or product number), bidder must state in

what respect the item(s) deviate. Failure to note exceptions on the bid form will not relieve the

successful bidder(s) from supplying the actual products requested.

MANUFACTURER’S NUMBERS AND TRADE NAMES: Where the manufacturer’s product is

named or specified, it is understood that “or equal” shall apply, whether stated or not. Such name

and number is meant to establish the standard, type, quality, style, etc. Northwestern State

University shall be the sole judge as to whether or not the equipment offered is equal to that

specified.

9. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any part or

requirement of this solicitation, Bidder may submit a written request for interpretation to the Buyer-of-Record

at purchasing@nsula.edu. Written inquiries must be received in the NSU Purchasing Office no later than

five (5) calendar days prior to the opening of bids and must clearly cross-referenced to the

bid/solicitation/specification number in subject field of the email request.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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BAS Repairs & Upgrades for NSU

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