Baritone Horns

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
Posted Date: Jul 27, 2020
Due Date: Aug 10, 2020
Solicitation No: 73-RFQ00511
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Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
73-RFQ00511 Baritone Horns 7/27/2020 8/10/2020 02:00 PM ET
73-

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STATE OF NORTH CAROLINA
WESTERN CAROLINA UNIVERSITY
Invitation for Bid #: 73-RFQ00511
Baritone Horns
Date of Issue: 07-27-2020
Bid Opening Date: 08-10-2020
At 2:00 pm ET
Direct all inquiries concerning this RFQ to:
Brent Russ
Purchasing Specialist
Email: bdruss@wcu.edu
Phone: 828-227-7203
STATE OF NORTH CAROLINA
Request for Quote #
73-RFQ00511
______________________________________________________
For internal State agency processing, please provide your company’s Federal Employer Identification Number
or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute
132-1.10(b) this identification number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page is to be filled out and returned with your quote.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
WESTERN CAROLINA UNIVERSITY
PURCHASING DEPARTMENT
301 H F ROBINSON BLDG
CULLOWHEE, NC 28723
Refer ALL Inquiries regarding this RFQ to:
Brent Russ
Purchasing Department
Western Carolina University
Phone: 828-227-7203
Fax: 828-227-7444
Email: bdruss@wcu.edu
Request for Quote # 73-RFQ00511
Quotes will be publicly opened: 08/10/2020 @ 2:00pm ET
Contract Type: Open Market
Commodity No. and Description: Baritone Horns
Using Agency: Western Carolina University
Requisition No.:
Issue Date: 07/27/2020
EXECUTION
In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-
54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an
ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or
agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract
awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State
Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public
Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from
any person seeking to do business with the State. By execution of any response in this quote, you attest, for your entire organization
and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of
your organization.
Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late quotes cannot be
accepted.
VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 30 days from date of quote opening, unless otherwise stated here: ______ days. After this time, any
withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.
Ver: 6/20/16
Page 1 of 22
Quote Number: 73-RFQ00361
Vendor: __________________________________________
ACCEPTANCE OF QUOTE
If any or all parts of this quote are accepted by the State of North Carolina, an authorized representative of Western Carolina
University shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor
response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this
acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated on
the attached certification, by _____________________________________________________________________________
(Authorized Representative of Western Carolina University).
Ver: 6/20/16
Page 2 of 22
Quote Number: 73-RFQ00361
Vendor: __________________________________________
Table of Contents
1.0 PURPOSE AND BACKGROUND........................................................................................................................ 4
2.0 GENERAL INFORMATION ................................................................................................................................. 4
2.1 REQUEST FOR QUOTE DOCUMENT ...................................................................................................................... 4
2.2 E-PROCUREMENT SOLICITATION........................................................................................................................... 4
2.3 RFQ SCHEDULE ........................................................................................................................................................... 4
2.4 MAILING INSTRUCTIONS ........................................................................................................................................... 4
2.5 QUESTIONS ABOUT QUOTE ..................................................................................................................................... 5
2.6 QUOTE CONTENTS ..................................................................................................................................................... 5
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................................................ 6
2.8 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS .................................................................... 6
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS ....................................................................... 6
3.1 METHOD OF AWARD................................................................................................................................................... 6
3.2 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................................... 6
3.3 QUOTE EVALUATION PROCESS ............................................................................................................................. 7
3.4 INTERPRETATION OF TERMS AND PHRASES..................................................................................................... 7
4.0 REQUIREMENTS................................................................................................................................................. 8
4.1 PRICING.......................................................................................................................................................................... 8
4.2 TRANSPORTATION AND IDENTIFICATION............................................................................................................ 8
4.3 DELIVERY....................................................................................................................................................................... 8
The Vendor shall deliver Free-On-Board (FOB) Destination to the following location(s): ................................................. 8
4.4 QUALITY ACCEPTANCE INSPECTION – NOT REQUIRED FOR THIS RFQ .................................................... 8
4.5 PRODUCT RECALL ...................................................................................................................................................... 8
4.6 WARRANTY.................................................................................................................................................................... 8
4.7 MAINTENANCE OPTION - NOT REQUIRED FOR THIS RFQ .............................................................................. 9
4.8 INVOICES ....................................................................................................................................................................... 9
5.0 PRODUCT SPECIFICATIONS ............................................................................................................................ 9
5.1 GENERAL SPECIFICATIONS – SEE ATTACHMENT A PRICING FORM FOR SPECIFICATIONS............... 9
5.2 DEVIATIONS .................................................................................................................................................................. 9
5.3 CERTIFICATION AND SAFETY LABELS – NOT REQUIRED FOR THIS RFQ .................................................. 9
ATTACHMENT A: PRICING FORM .............................................................................................................................. 11
ATTACHMENT B: LOCATION OF WORKERS UTILIZED BY VENDOR .................................................................. 122
ATTACHMENT C: EXECUTIVE ORDER NO. 50 (PRICE-MATCHING PREFERENCE)........................................... 133
ATTACHMENT D: INSTRUCTIONS TO VENDORS................................................................................................... 177
ATTACHMENT E: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ....................................... 19
Ver: 6/20/16
Page 3 of 22

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