Banking Services Addendum I

Agency:	Columbus Metropolitan Housing Authority
State:	Ohio
Type of Government:	State & Local
Posted Date:	Jun 29, 2026
Due Date:	Jul 6, 2026
Solicitation No:	RFP 2026-001
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Issue Date: 06/05/2026

Submission Deadline: 07/06/2026 @2PM

BANKING SERVCIES

RFP NUMBER: 2026-001

Andrea Quinichett. Aquinichett@cmhanet.com614.421.4434

cmhanet.com

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES

Table of Contents

Section Description

Introduction

RFP Information at a Glance

1.0 HA’S Reservation of Rights

2.0 Scope of Work/Technical Specifications

2.1 Areas of Service/Definitions

2.2 One System Only

2.3 FDIC Insured

2.4 Current Contractor

2.5 General Depository Agreement

3.0 Proposal Format

3.1 Tabbed Proposal Submittal

3.2 Entry of Proposed Fees

3.3 Quantities

3.4 Proposal Submission

3.5 Proposer's Responsibilities--Contact With the HA

3.6 Pre-proposal Conference

4.0 Proposal Evaluation

4.1 Evaluation Factors

4.2 Evaluation Method/Plan

5.0 Contract Award

5.1 Contract Award Procedure

5.2 Contract Conditions

5.3 Contract Period

5.4 Licensing and Insurance Requirements

5.5 Right to Negotiate Fees

5.6 Contract Services Standards

6.0 Additional Considerations

6.1

Required Permits and Licenses

6.2

Taxes

6.3

Official, Agent and Employees of the HA Not Personally Liable

6.4

Termination

Attachments

[Table No. 1]

Page

5-7

17-18

19-28

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES

INTRODUCTION

The Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to

provide federally subsidized housing and housing assistance to low-income families, in Columbus and Franklin

County. CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to

the requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s procurement

policy. The Agency was brought into existence by resolution of the State of Ohio’s Board of Housing on May

8th, 1934. CMHA is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 26 multi-family apartment complexes totaling 3,225 units; (b)

eight senior complexes, totaling 733 units; and (c) four Service Enriched complexes, totaling 196 units.

The HA also administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD

Project Based Rental Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its

subsidiary, Assisted Housing Services Corporation. The HA currently has approximately 184 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals

from qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals

submitted in response to this solicitation must conform to all of the requirements and specifications outlined

within this document and any designated attachments in their entirety.

The Authority has an annual budget of approximately 825 million dollars and has an average daily balance

in its primary operating account of 6 million dollars.

RFP AT A GLANCE

HA CONTACT INFORMATION

HOW TO OBTAIN THE RFP DOCUMENTS ON THE

APPLICABLE INTERNET SITE

PRE-PROPOSAL CONFERENCE

HOW TO FULLY RESPOND TO THIS RFP BY SUBMITTING A

PROPOSAL SUBMITTAL

PROPOSAL SUBMITAL RETURN & DEADLINE

ANTICIPATED APPROVAL BY HA BOARD OF

COMMISSIONERS

Andrea Quinichett, Assistant Vice President of Purchasing

614.421.4434 aquinichett@cmhanet.com

1. Access the cmhanet.com

2. Click on the “Business Opportunities/Section 3” heading

3. Click on the “Purchasing/Open Opportunities” heading

If you have any problems in accessing or registering on the system,

please call the Purchasing Department at 614.421.4434

Monday June 22, 2026, 11:00am on Zoom Meeting

https://us02web.zoom.us/j/84728922477?pwd=VIR9oSdnQhYvw

1mkbZPI5Gq3fUlr5n.1

Meeting ID: 847 2892 2477

Passcode: 291669

As directed within Section 3.0 of the RFP document, All pricing

must be submitted separately, to feeproposal@cmhanet.com.

All technical responses must be submitted and received to

technicalresponse@cmhanet.com no later than the submittal

deadline stated herein (or within any ensuing addendum).

Monday July 6, 2026 @2:00pm

880 E. 11th Avenue, Columbus, Ohio 43211

The "hard copy" proposal must be received in-hand and time

stamped by the HA by no later than 2:00 pm.

July 2026

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES

1.0 HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the RFP

process, or to terminate the RFP process at any time, if deemed by the HA to be in its best

interests.

1.2 The HA reserves the right not to award a contract pursuant to this RFP.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any time for

its convenience upon 30 days written notice to the successful proposer(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful

proposer(s) shall provide the services called for in this RFP.

1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for a

period of 60 days subsequent to the deadline for receiving proposals without the written

consent of the HA Contracting Officer (CO).

1.6 The HA reserves the right to negotiate the fees proposed by the proposer entity.

1.7 The HA reserves the right to reject and not consider any proposal that does not meet the

requirements of this RFP, including but not necessarily limited to incomplete proposals and/or

proposals offering alternate or non-requested services.

1.8 The HA shall have no obligation to compensate any proposer for any costs incurred in responding

to this RFP.

1.9 The HA shall reserve the right to at any time during the RFP or contract process to prohibit any

further participation by a proposer or reject any proposal submitted that does not conform to

any of the requirements detailed herein. By accessing the HA website, www.cmhanet.com and

by downloading this document, each prospective proposer is thereby agreeing to abide by all

terms and conditions listed within this document and further agrees that he/she will inform the

CO in writing within 5 days of the discovery of any item listed herein or of any item that is

issued thereafter by the HA that he/she feels needs to be addressed. Failure to abide by this

time frame shall relieve the HA, but not the prospective proposer, of any responsibility

pertaining to such issue.

1.10 The HA reserves the right to select a single or multiple award contract.

1.11 The HA reserves the right to add requirements during the contract period when it is in the best

interest of the HA.

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The HA is seeking proposals from

qualified, licensed and bonded entities to provide the following detailed services:

2.1 Areas of Service/Definitions: As further detailed herein, the HA is seeking proposals to provide

the following services. The information or work plan proposed by the proposer under Tab No.

4 shall fully detail the proposer's offer pertaining to each of the following, including the

submittal of sample forms, if appropriate.

2.1.1

Account Analysis-Credit Adjustment: Periodic bank adjustment for prior account

analysis statement (could also be a debit).

2.1.2

ACH Fraud Filter Review Base-Fax: System that allows the HA to review incoming

ACH transactions to determine if they are authorized and prevent ACH fraud.

2.1.3 ACH Mail Service: Mailing of ACH Notification of returns.

2.1.4 Automated Clearing House (ACH): No further description.

2.1.5

Account Statements (AS): Provide monthly account statements within 5 business

days and daily prior-day activity reporting. Bank must also provide automated file

transmission (e.g., BAI2 or equivalent) and support integration with CMHA financial

systems.

2.1.6

Central Depository Account (CDA): Maintain a CDA which shall facilitate the

collection of all HA deposits made into the GFA's. The CDA is a Zero Balance Master

Account and the GFA’s as sub accounts feeding into the Master.

2.1.7

Checks: For any required check returns to the HA, an electronic copy image is

acceptable.

2.1.8

Collateral Securities (CS): Collateralize all HA funds and investments over the FDIC

limits pursuant to all applicable State statutes and HUD regulations.

2.1.9 Demand Deposit Account (DDA): Pertains to checking accounts.

2.1.10 Deposit Tickets (DT): 8 ¾” x 3 ¼”, triplicate NCR, bound 25/book.

2.1.11 Deposit Slips (DS): Provide to the HA standard MICR encoded DS for normal deposits.

Check scanning for deposits is required.

2.1.12

Earnings Allowance (EA): In lieu of paying interest, the bank may calculate an EA

on the collected balances in the HA checking accounts and will apply that amount

to the account analysis, which may (and probably will) reduce the monthly bank

charges paid by the HA. CMHA reserves the right to utilize interest-bearing accounts

in lieu of or in combination with Earnings Allowance. All methodologies must comply

with HUD cash management requirements.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Banking Services Addendum I

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