#09-06.26 Banking & Investment Plan and Rates RFP

Request for Proposal
#09-06.26 Banking & Investment Plan and Rates
Included documents:
FAMILIAL DISCLOSURE
IRAN ECONOMIC SANCTIONS ACT COMPLIANCE
Monroe County Community College (the College) located at 1555 S. Raisinville Rd. Monroe,
MI 48161 is accepting sealed bids for an investment plan and rates in accordance with the
accompanying specifications.

MONROE COUNTY COMMUNITY
COLLEGE
REQUEST FOR PROPOSAL (RFP)
BANKING AND INVESTMENT SERVICES
1. INSTRUCTIONS TO BIDDERS
Bids must be made in accordance with the instructions contained herein and shall be submitted
on the forms furnished by Monroe County Community College (the "College") in a sealed
envelope, plainly marked with the Bidder's name and address.
Contacts
* Technical Questions:
Frank R. Thomas
Phone: 734-384-4202
Email: fthomas@monroeccc.edu
Denise Lindemann
Phone: 734-384-4308
Email: dlindemann@monroeccc.edu
* Bid Procedure Questions:
Kelly Heinzerling
Phone: 734-384-4275
Email: kheinzerling@monroeccc.edu
Submission Requirements
* One (1) electronic copy (flash drive/memory stick)
* Two (2) sealed hard copies
* Deliver to:
Monroe County Community College
1555 S. Raisinville Rd.
Monroe, MI 48161
Attn: #09-06.26 Banking & Investment Plan and Rates RFP

Bid Deadline
* Due: 2:00 PM, July 23, 2026
* Bids received after this time will not be accepted and will be returned unopened
* Faxed bids will not be accepted
Additional Conditions
* Public opening and reading of bids will occur in the Warrick Student Services (S
building) in Rm S-153 at 2:00 PM, July 23, 2026.
* Notice of award will be communicated via email
* The College reserves the right to reject any or all bids and select proposals in its best
interest
* The College is tax-exempt; pricing must exclude taxes
* All bids must be signed by an authorized representative
2. AWARD CRITERIA
Award will be based on the "lowest and best" proposal considering:
1. Cost and pricing structure
2. Overall value to the College
3. Reputation and performance capability
4. Conformity to specifications
5. Safety of investments
6. Liquidity
7. Interest rates offered
8. Financial strength
9. Experience with public higher education institutions
3. PURPOSE AND SCOPE
The purpose of this RFP is to select a qualified financial institution to provide:
* Banking / Treasury Management Services
* Investment Management Services
The College seeks a partner that delivers high-quality service, competitive pricing, strong
financial stability, and modern technological capabilities to enhance cash management and
investment performance.

4. MINIMUM QUALIFICATIONS
Bidders must:
* Be a federally or state-chartered financial institution
* Be a qualified depository under Michigan law
* Be a Registered Investment Advisor (SEC & State of Michigan)
* Have no FINRA disclosures
* Act as fiduciary
* Maintain required insurance:
General Liability: $1M per occurrence / $3M aggregate
o
Professional Liability (E&O): minimum $1M
o
* Have at least 5 years of public sector investment experience
* Maintain a Michigan office/branch
* Provide online account access
* Provide detailed fee schedules
* Agree to periodic Board reporting
* Demonstrate sufficient fixed income asset management
* CRA Ranking
5. FINANCIAL INSTITUTION INFORMATION
Provide:
* Firm history, licensing, and Michigan presence
* Key personnel qualifications and licenses
* Organizational structure and service model
* Public sector experience
* At least three (3) references (Higher Ed preferred, Hospital, or K-12)
* Disclosure of litigation (past 5 years)
* Audited financial statements
* Community Engagement
* Local Presence & Capabilities
6. BANKING / TREASURY MANAGEMENT SERVICES
Required Services
* General checking accounts
* ACH processing (payroll & AP)
* Wire transfers

* Positive Pay (check & ACH)
* Remote deposit capture
* Online banking and reporting
* Sweep and zero balance accounts (ZBA)
* Credit Card
* Merchant Services
* Money Market
Required Capabilities
* Daily balance and transaction reporting
* Integration with ERP system (Ellucian)
* Secure web-based platform
* Fraud prevention tools
Demand Deposit Requirements
* Interest options and earnings credit rate
* Funds availability policy
* Cut-off times
* Balance requirements
* Reporting tools
7. INVESTMENT SERVICES
Requirements
* Compliance with Michigan Public Act 331 of 1966
* Emphasis on safety, liquidity, and yield
* Fixed income investment management
Proposal Must Include
* Investment philosophy
* Benchmark strategy
* Portfolio management approach
* Custody arrangements
* Market monitoring/reporting process

8. PAYROLL AND DISBURSEMENT SERVICES
Bidders should describe:
* ACH payroll processing (approx. 900 employees)
* Direct deposit services
* Payroll reporting tools
* Pay card program (optional but required capability)
* No fees for Prenotes
* Local Access for Employees
9. BRANCH AND COURIER SERVICES
Bidders should describe:
* Deposit handling procedures
* Cash handling requirements
* Change orders and petty cash services
* Secure transport processes
10. TECHNOLOGY & INNOVATION
Bidders should describe:
* Digital banking tools
* Automation capabilities
* Cashless payment solutions
* Fraud mitigation technologies
11. IMPLEMENTATION & TRANSITION
Provide:
* Conversion timeline
* Required documentation
* Staff training plan
* Cost responsibilities

12. FINANCIAL PROPOSAL
Include:
* Complete fee schedule (no hidden fees permitted)
* Fee billing frequency
* Payment method
* Sample contract
13. LEGAL & COMPLIANCE REQUIREMENTS
Required Submissions
* Familial Disclosure (MCL 380.1267)
* Iran Economic Sanctions Act Certification (PA 517 of 2012)
General Conditions
* College may reject any proposal
* Proposals must remain valid for 60 days
* Subject to Michigan FOIA
14. INSURANCE REQUIREMENTS
Vendor must maintain:
* Workers' Compensation
* General Liability ($1M / $2M aggregate)
* Property Damage ($100K minimum)
* Professional Liability ($1M minimum)

15. PROPOSAL FORMAT
Proposals should include all requested information noted in each
section and in the following format:
1. Executive Summary
2. Firm Qualifications
3. Banking Services Response
4. Investment Services Response
5. Payroll and Disbursement Services Response
6. Branch and Courier Services Response
7. Technology Capabilities
8. Implementation Plan
9. Fee Proposal
10. Required Certifications

16. FINANCIAL INSTITUTION PROPOSAL FORM
Date: ____________________
Anticipated Rate Schedule:
Anticipated Fee Schedule:
Anticipated Annual Fees:
Liquidity Analysis:
Representative Name: _________________________
Signature: _________________________________
Financial Institution: ________________________
Phone: ____________________________________
Email: ____________________________________

17. CERTIFICATION OF COMPLIANCE
IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012
The undersigned, the owner, or authorized officer of the below-named company (the
"Company"), pursuant to the compliance certification requirement provided in the Monroe
County Community College's Request For Proposal (the "RFP"), hereby certifies, represents,
and warrants that the Company (which includes its officers, directors and employees) is not an
"Iran Linked Business" within the meaning of the Iran Economic Sanctions Act, Michigan Public
Act No. 517 of 2012 (the "Act"), and that in the event the Company is awarded a contract by the
Monroe County Community College as a result of the aforementioned RFP, the Company is not
and will not become an "Iran Linked Business" at any time during the course of performing any
services under the contract.
The Company further acknowledges that any person who is found to have submitted a false
certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the
amount of the contract or proposed contract for which the false certification was made,
whichever is greater, the cost of the Monroe County Community College's investigation, and
reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false
certification shall be ineligible to bid on a request for proposal for three (3) years from the date
the it is determined that the person has submitted the false certification.
________________________________________
Name of Company
_________________________________________
Name and Title of Authorized Representative
_________________________________________
Signature
_________________________________________
Date