Bank Depository Services

SOLICITATION OVERVIEW
The City of Hutto, Texas is soliciting applications for:
TITLE: Primary Depository Services
RFA# 2026-020-AB-03

ISSUE DATE: Wednesday, May 27, 2026
DUE DATE: Wednesday, July 1, 2026, 2:00 P.M.
DELIVERY TO: City of Hutto
Sabrina Manning, Purchasing Officer
500 W. Live Oak St.
Hutto, TX 78634
Valley View Consulting, L.L.C. is assisting the City with the preparation of
this RFA and the evaluation of applications received. All times referenced are
Central Time.

Table of Contents

CALENDAR OF EVENTS..........................................................................................................................................................2
INTRODUCTION.........................................................................................................................................................................3
ACCOUNT ACTIVITIES............................................................................................................................................................5
Transactions by Account............................................................................................................................5
Average Monthly Balances.........................................................................................................................6
Bank Services Fee Schedule - See included Excel Spreadsheet.....................................................7
EVALUATION PROCESS AND CRITERIA..........................................................................................................................9
EXPECTED BANK SERVICES..............................................................................................................................................10
Online Banking Portal...............................................................................................................................10
Collections.....................................................................................................................................................13
Disbursements............................................................................................................................................13
Fraud Protection Services.......................................................................................................................14
Miscellaneous..............................................................................................................................................15
SAFEKEEPING OF CITY OWNED SECURITIES............................................................................................................18
SERVICES UNDER CONSIDERATION..............................................................................................................................19
INCENTIVES / ENHANCEMENTS OFFERED...............................................................................................................20
REFERENCES............................................................................................................................................................................21
OTHER STIPULATIONS........................................................................................................................................................22
COLLATERAL REQUIREMENTS........................................................................................................................................24
REQUIRED DISCLOSURES...................................................................................................................................................27
REQUIRED CERTIFICATIONS............................................................................................................................................28
APPLICATION SUBMITTED BY.........................................................................................................................................30
DEPOSITORY SERVICES CONTRACT..............................................................................................................................31
COMPLETE APPLICATION CHECKLIST.........................................................................................................................36
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C A L E N D A R O F E V E N T S
Wednesday, May 27, 2026 RFA available to prospective financial institutions
Monday, June 8, 2026 Non-mandatory Pre-Application Conference via Zoom (11:00
A.M.)
Friday, June 12, 2026 Deadline for Questions/Requests for Additional Information
(5:00 P.M. via email to Sabrina.Manning@HuttoTX.gov)
Friday, June 19, 2026 Deadline for City Responses to Questions (5:00 P.M.),
Addendum to be posted on the City website
Wednesday, July 1, 2026 Responses due via Bonfire Purchasing Website by 2:00 P.M.
Week of August 3, 2026 Bank Presentation/Demonstrations (if necessary)
Thursday, September 17, 2026 Anticipated City Council consideration of award (7:00 P.M.)
Thursday, October 1, 2026 New Depository Services Contract period begins
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I N T R O D U C T I O N
The City of Hutto, Texas (the "City") is requesting applications from qualified financial institutions, to
provide the City with primary depository services. The award of the depository services contract is
scheduled for consideration by the City Council of Hutto, Texas, at the address 500 W. Live Oak Street, at
its meeting to be held on September 17, 2026 at 7:00 p.m.
The City desires to enter into a depository services contract of mutual party benefit and reserves the right
to contact and negotiate with all applicants regarding their applications prior to award, to clarify, verify, or
request information regarding any application. The City Council will award the depository services contract
to the applicant(s) whose application provides the most advantageous terms for the City, based on
compliance with the RFA requirements and the City's needs. The City may request presentations and/or
demonstrations from any one or all applicants, and reserves the right to waive any formality or irregularity,
(with the exception of the due date and time) and to make awards to more than one applicant, or to reject
any or all applications.
Application Requirements:
1. One complete copy of the application as a PDF file submitted via the City's
Bonfire purchasing platform, please include the bank name in the name of
the PDF file, such as: Hutto Depository RFA - ABC Bank
3. The MS-Excel Bank Service Fee Schedule submitted via the City's Bonfire
purchasing platform. Please include the bank name in the name of the
Excel file, as in Hutto Fee Schedule - ABC Bank.
Delivery Instructions:
Applications will be accepted until 2:00 P.M. on July 1, 2026, via the following methods:
1. Submit the completed application package to the City's Bonfire purchasing website:
https://huttotx.bonfirehub.com
Any application received after the date and hour set for application opening will not be accepted. Applicant
will be notified and will advise Hutto as to the disposition by either pick up, return at Applicant's expense,
or destroyed with written authorization of the Applicant.
Governing Statutes: Chapter 105, Texas Local Government Code
Chapter 2256, Texas Government Code, "Public Funds Investment Act" as
amended
Chapter 2257, Texas Government Code, "Public Funds Collateral Act" as
amended.
City of Hutto adopted Investment Policy.
Chapter 131, Sub-chapter Z, Sec. 131.903, Conflict of Interest, Texas Local
Government Code, "Finances".
Eligibility to Apply: All qualified financial institutions with a main office or a branch office located
within 15 miles of City Hall, as authorized by policy adopted by the City
Council. (Section 105.011, (b), (1), and (2).
Term of Contract: The term of the depository services contract will be for a maximum of five (5)
years; further delineated as an initial term of two (2) years with options to extend
for up to three (3) additional one (1) year periods under the same terms and
Primary Depository Services RFA Page 3

conditions. The agreement will also provide for a transition period at the end of
the contract not to exceed ninety (90) days for migration to a new bank at the end
of the term.
Pre-Application Conference:
Date: Monday, June 8, 2026
Time: 11:00 a.m. CST
Location: Virtual - Zoom
Zoom Link: https://us06web.zoom.us/j/85072701896?pwd=ZNc7MYLeRXEzelvayhU8DdTkKQNVV9.1
Or, via dial in at 346-248-7799
Meeting ID: 850 7270 1896
Passcode: 686955
Authorized City Contact:
All inquiries and or, questions, should be in writing, directed to Sabrina Manning, Purchasing Officer at
Sabrina.Manning@HuttoTX.gov.
Pursuant to Chapter 105 of the Texas Local Government Code, this RFA is intended to serve as the
application submission form. There are multiple blanks to fill in and questions to be answered. The
evaluation of all applications received will be based on the responses included herein.
Exceptions, conditions, or qualifications to the provisions of the City's specifications or requirements must
be clearly identified as such, with the reasons therefore, and alternate language proposed by the applicant,
if any, clearly stated and inserted in the appropriate place in the application submission.
Each of these exceptions, conditions, or qualifications to the City's specifications may be included, as
appropriate, in the awarded depository services contract documents. Items and matters not explicitly
notated in this manner shall be deemed to be in conformance with the City's specifications.
The services and fees represented in the RFA submission response from the awarded financial institution,
shall overrule any and all previous service or other contracts between the City and the financial institution,
as they relate to the accounts and services included herein. The City will not be obligated by any charges
and fees not clearly and accurately presented in the RFA submission from the awarded financial institution.
Services initiated after consummation of the depository services contract shall carry charges and fees
mutually agreed to, in writing, by the City and the awarded financial institution. Regardless of time delay,
the awarded financial institution shall refund or credit the City for any erroneous charges and fees not agreed
to in writing.
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A C C O U N T A C T I V I T I E S
T R A N S A C T I O N S B Y A C C O U N T
The City current account structure and activity are reflected in the following table:
Hutto, Texas
Non-Interest-Bearing Bank Accounts
Based on January 2025 Transactions
BEGINNING CREDITS DEBITS ENDING
DESCRIPTION
BALANCE NUMBER AMOUNT NUMBER AMOUNT BALANCE
Restricted Library Cash $6,052 0 $0 0 $0 $6,052
Operating Deposit/Disbursement $6,856 298 $151,958,934 98 $150,751,160 $0
Payroll $0 4 $1,032,754 6 $1,032,754 $0
Police Activities League $0 0 $0 0 $0 $0
Police Seizure Fund $6,482 0 $0 0 $0 $6,482
River Creek Development Corporation $2,519,577 0 $0 0 $0 $2,519,577
TOTAL $2,538,967 302 $152,991,688 104 $151,783,914 $2,532,111
AVG
ACCOUNT
INVESTMENT SWEEPS MONTHLY
TYPE
BALANCE
MMF
Operating Deposit/Disbursement Investment $10,091,652
Sweep
TOTAL $10,091,652
Payroll Activity Details
Number of Employees: 211 employees as of 3/4/26
Average Monthly Payroll: $1,010,000
Day of ACH file transmittal: Wednesday
% of Employees on Direct Deposit: 100%
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A V E R A G E M O N T H L Y B A L A N C E S
Hutto, Texas
Average Monthly Balances
Month Collected
Feb-25 $3,069,983
Mar-25 $3,201,274
Apr-25 $4,163,154
May-25 $3,372,099
Jun-25 $3,319,140
Jul-25 $3,062,542
Aug-25 $3,501,764
Sep-25 $3,849,159
Oct-25 $2,981,462
Nov-25 $3,485,183
Dec-25 $3,000,866
Jan-26 $3,092,156
Average $3,341,565
Average
$10,091,652
Sweep Balance
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B A N K S E R V I C E S F E E S C H E D U L E - S E E I N C L U D E D E X C E L S P R E A D S H E E T
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E V A L U A T I O N P R O C E S S A N D C R I T E R I A
The City will carefully review the submitted applications. The following criteria will be part of the analysis:
1. Ability of applicant to perform and provide the required and requested services;
2. References provided and quality of services;
3. Cost of services;
4. Transition cost, retention and transition offers, and incentives;
5. Interest rates on interest bearing accounts and deposits;
6. Earnings credit rate on compensating balances;
7. Previous service relationship with the City;
8. Convenience of location(s);
9. Completeness of application; and
10. Financial strength and stability of the institution.
Phase 1: Evaluation of the services provided and financial impact of each application to the City.
Phase 2: Favorable Proposals may be invited to provide additional information and demonstrate their
banking services and platforms.
Phase 3: The references provided will be contacted for additional information regarding the bank's
performance.
The Final Recommendation will be based on the most advantageous overall package as determined
by the City.
DISCUSSIONS/NEGOTIATIONS
Discussions/negotiations may be conducted with offerors who are deemed to be within the final competitive
range; however, the City reserves the right to award a contract without discussions / negotiations. The
competitive range will be determined by the City and will include only those initial offers that the City
determines have a reasonable chance of being awarded a contract. If discussions/negotiations are conducted,
offerors will be required to submit a best and final offer.
Best and Final Offers. If discussions/negotiations are conducted, offerors will be required to submit
a best and final offer if price/delivery is changed from the originally submitted proposal. Best and
final offers must be received by the date/time provided during discussions/negotiations or the
originally submitted proposal will be used for further evaluation and award recommendation.
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