Band Instruments Purchase

REQUEST FOR PROPOSAL
Kirkwood School District
Band Instruments Purchase
Proposal Due Date: 10:00 a.m. CDT on Tuesday, July 21, 2026
The Kirkwood School District seeks proposals for the purchase of band instruments. The items listed are
to be bid as specified. The bidder may bid for all items or for only those which are within the bidder's
specialty. The District reserves the right to pick and choose the items with the best price offering from
among the bidders.
Preference will be given to Bidders who have representatives in the Greater St. Louis Area to
make additional adjustments, as needed, after delivery.
Quotes for brass and woodwind instruments to be drop-shipped from the manufacturer will not
be accepted.
Sealed proposals will be received until 10:00 AM, CDT, on Tuesday, July 21, 2026. If you have
questions, please reach out to shanon.orelup@kirkwoodschools.org.
Required Information
1. Provide warranty information, if any, for all items. If an extended warranty is available, provide
this option with its cost.
2. A playtest, an inspection, and an adjustment are necessary for all instruments ensuring the
instrument is fully functional upon receipt.
3. A hard case is necessary for the safe storage and travel of the instruments.
Sealed proposals will be received until 10:00 AM, CDT, on Tuesday, July 21, 2026, at which time the
proposals will be publicly opened and read to verify that all proposal requirements have been met.
The opening will take place at the KSD Finance Office in Suite 260 of the J. Milton Turner Building
located at 1099 Milwaukee Street, Kirkwood, Missouri 63122.
Please indicate on the outside face of the sealed envelope: "Band Instruments - 26-27".
Three (3) copies of the proposal should be submitted to:
Kirkwood School District
Attn: Scott Cook, Suite 260
1099 Milwaukee Street
Kirkwood, MO 63122
In your proposal, include the following:
* Proposal Requirement Checklist (Appendix A).
* Costs for the Instruments as listed in the chart below.

Item
# Equipment as detailed above Quantity Cost Total
C01 Bari Saxophone - Yamaha YBS-480 2 $________________
Hardcases 2 $________________ $_____________
Freight $________________
C02 Double Horn - Eastman EFH463 4 $________________
Hardcases 4 $________________ $_____________
Freight $________________
C03 Mixer - Mackie DL32S 1 $________________
Freight $________________ $_____________
C04 Microphones - Audio Technica AT2035 4 $________________
Freight $________________ $_____________
C05 Euphonium 4v (compensating) - 4 $________________
Eastman EEP526S $_____________
Hardcases 4 $________________
Freight $________________
C06 Double Horn - Eastman EFH684 2 $________________
Hardcases 2 $________________ $______________
Freight $________________
C07 Snare Drum - Pearl Symphonic PEA- 1 $________________
SYP1455 Concert Snare $______________
Freight $________________
C08 Mellophone - Yamaha YMP-204M 7 $________________
Marching F Lacquer $______________
Hardcases 7 $________________
Freight $________________
C09 Marching Tenor Sax - Jupiter JTS710GNA 1 $________________
Hardcases 1 $________________ $______________
Freight $________________
C10 Bass Clarinet - Yamaha YCL221II 3 $________________
Hardcase 3 $________________ $______________
Freight $________________
C11 Oboe - Fox 450 (Hybrid) 1 $________________
Hardcase 1 $________________ $______________
Freight $________________
C12 Drum Set - Gretsch Renown 5-piece Drum 1 $________________
Kit, 20" kick drum, color Cherry Burst $______________
Freight $________________
C13 Jazz Kit Cymbals - Professional Jazz Drum 1 $________________
Set Cymbals $______________
Freight $________________
C14 Flute - Yamaha YFL-200ADII 8 $________________
Hardcase 8 $________________ $______________
Freight $________________
C15 Clarinet - Yamaha YCL-200ADII 18 $________________

Hardcase 18 $________________ $______________
Freight $________________
C16 Trumpet - Eastman ETR420 8 $________________
Hardcases 8 $________________ $______________
Freight $________________
C17 Trombone - Eastman ETB221 6 $________________
Hardcases 6 $________________ $______________
Freight $________________
C18 Electronic Keyboard Synth Cart - 72" x 48". 1 $________________
Enclosed, 24" racks on each end with a tow $______________
handle to help pull and steer the cart, and
two multi clamps to attach mic booms, or
Wi-Fi antenna. 4 - 8" no flat casters 2 with
brakes. Built for tough terrain.
Freight $________________
Warranty Information if relevant, labeled by item number:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
____________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
References:
1) Name: ______________________________ E-mail: _________________________________
Company: ___________________________________ Contact #: ______________________
2) Name: ______________________________ E-mail: _________________________________
Company: ___________________________________ Contact #: ______________________
3) Name: ______________________________ E-mail: _________________________________
Company: _________________________________ Contact #: ______________________
Proposals will be evaluated on the following criteria:
Cost of equipment

Ability to provide requested Instruments in the given timeframes
References
Format and completeness of proposal
Inclusion of a playtest and adjustment, as necessary prior to delivery
References
Format and completeness of proposal
The Kirkwood School District R-7 reserves the right to reject any or all bids and to waive any
irregularities therein, and to accept the bid in whole or in part that is most advantageous to the Kirkwood
School District R-7.
For information about this request for proposal, please send email to Shanon Orelup, Business Assistant,
shanon.orelup@kirkwoodschools.org.

Appendix A
Proposal Requirement Checklist
Three copies of proposal enclosed ______
Proposal includes the price for specified instruments and freight ________
Date ________________
Submitted by (Company) ______________________________________________
Signed by __________________________________________________________
Print Name & Title ___________________________________________________
Email Address _______________________________________________________
Phone Number _______________________