Band Instruments
| Agency: | Andover public Schools |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 10, 2025 |
| Due Date: | Dec 18, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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ANDOVER PUBLIC SCHOOL DISTRICT USD385
December 10, 2025
REQUEST FOR PROPOSAL / BID
Band Instruments
Andover Public School District USD 385 will accept proposals for Band Instruments as
described in the attached request. Qualified organizations (Respondent) are invited to submit a
proposal as described herein.
PROPOSALS / BIDS SHALL BE LABELED
“Band Proposal”
AND EMAILED / MALED / DELIVERED TO:
bids@usd385.org
OR
Andover USD 385: Band Bid
1432 N. Andover Rd
Andover, KS 67002
QUESTIONS ONLY MAY BE DIRECTED TO:
Sherame Kneisel, CFO
Phone: 316-218-4600
Email: kneisels@usd385.org
PROPOSALS / BIDS MUST BE RECEIVED BY:
Thursday, December 18, 2025 by 2:00 PM
(in person attendance is invited but not required)
ANDOVER PUBLIC SCHOOL DISTRICT USD385
STATEMENT OF TERMS AND CONDITIONS
The Andover Public School District reserves the right to reject any and all proposals, to waive
technical defects, and to select the proposal deemed most advantageous to the District.
REVIEW PROCESS
Following the submittal deadline, the proposals shall be evaluated. Vendors will be evaluated
according to their response to the Request for Proposal. The District reserves the right to extend
any evaluation period beyond specified RFP timeline.
QUALIFICATIONS/PROPOSAL
In addition to the signed Certification Form, the following information shall be included in the
proposal:
A. Basic Information:
Name of company
The history, size and organization of the company
Direct mailing address
Overview of company history
B. Name and title of a single point of contact for billing questions.
C. Name and title of single point of contact for service questions.
D. Summary of proposer’s qualifications, certifications, and other information vendor feels
is pertinent to consideration of the proposal
E. Official pricing response.
F. Sample Agreement (if applicable)
A copy of the formal agreement you may recommend between your company and the
District
G. References: Include contact name and email address or telephone number. Reference list
must include 3 districts comparable in size to Andover Public Schools for which the
company has provided the same service in the last year.
SUBMITTING A RESPONSE
In submitting a proposal, the Respondent agrees to provide the services outlined in the proposal
according to the fee structure enumerated in the same proposal. The successful Respondent will
provide a Letter of Engagement for District approval which enumerate the terms of the
agreement.
The District reserves the right to terminate the relationship with the Respondents at any time and
for any reason.
ANDOVER PUBLIC SCHOOL DISTRICT USD385
The response shall follow the outline above and be concise. Failure to follow instructions may
nullify the response from consideration. To be considered for selection, respondents should
clearly limit responses to the specific criteria in the order listed. No joint responses (proposals)
will be accepted by the District.
The deadline for submitting the response shall be in accordance with the notice. Proposals
received after this date and time will not be considered.
SELECTION CRITERIA
Proposals will be evaluated to determine which proposal best meets the needs of the District.
Evaluation considerations may include the following: prior comparable experience, the vendor's
organization, size, and structure, qualifications of personnel assigned to work with the District,
responsiveness of the written proposal, and fees.
TERMINATION:
Subject to the provisions below, any contract derived from this Request For Proposal may be
terminated by either party upon thirty (30) days advance written notice to the other party; but if
any work or service hereunder is in progress, but not completed as of the date of termination,
then said contract may be extended upon written approval of the District until said work or
services are completed and accepted.
(a) TERMINATION FOR CONVENIENCE
In the event that the contract is terminated or cancelled upon request and for the convenience of
the District, without the required thirty (30) days advance written notice, then the District shall
negotiate reasonable termination costs, if applicable.
(b) TERMINATION FOR CAUSE
Termination by the District for cause, default or negligence on the part of the contractor shall be
excluded from the foregoing provision; termination costs, if any, shall not apply. The thirty (30)
days advance notice requirement is waived in the event of Termination for Cause.
(c) TERMINATION DUE TO UNAVAILABILITY OF FUNDS
When funds are not appropriated or otherwise made available to support continuation of
performance in a subsequent fiscal year, the contract shall be cancelled and the contractor shall
be reimbursed for the reasonable value of any nonrecurring costs incurred but not amortized in
the price of the supplies or services delivered under the contract.
Andover USD 385 - Band Instrument Bid Response sheet
Bid Open: Thursday, December 18, 2025 2:00 PM
Responses accepted via indicated methods in bid response instructions. Please complete this form and return with
seal bid by bid open deadline. Response pricing should include all freight, delivery, setup or installation if
applicable.
Item
Tuba
Brand/Model
Yamaha: YBB-
641
Specifications
Professional 4-valve BBb Tuba
Freight/Delivery/Installation
Quantity
Amount
3$
$
Total 3
$
Additional Requirements: Please provide all warranty information for each product and estimated delivery date
Company Name:
Address:
Contact Name:
Phone:
Email:
Vendor Information
Signature of Representative Completing Submission
Date
Andover USD 385 - Dec 2025 Band bid
1 of 1
Vendor Response to RFP
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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