Baggage Handling Systems and Passenger Boarding Bridges Addendum 1

Raleigh-Durham Airport Authority
1000 Trade Drive
PO Box 80001
RDU Airport, NC 27623
www.RDU.com
REQUEST FOR PROPOSALS (RFP)
for
Baggage Handling Systems and Passenger Boarding
Bridges
RFP No. 554-2026-0001
** General Provisions **
DIRECT ALL INQUIRIES TO:
Jamel Alston, CLGPO
Jamel.Alston@rdu.com

Table of Contents
SECTION I REQUEST FOR PROPOSALS (RFP) GENERAL INFORMATION ............................................... 3
A. Terms and Conditions ...................................................................................................................... 3
B. Request for Acknowledgment ......................................................................................................... 3
C. Definitions ........................................................................................................................................ 4
D. Ethics & Objectivity .......................................................................................................................... 5
E. Public Record .................................................................................................................................... 6
SECTION II RFP General Information ...................................................................................................... 6
A. Pre-Proposal and Questions ............................................................................................................ 6
B. Withdrawals and Modifications ...................................................................................................... 7
C. Addenda, Clarifications, Amendments, Modifications, Withdrawals and Waivers ...................... 7
D. Submittal of Proposals ..................................................................................................................... 8
E. Reservation of Rights - Additional Offeror Information ................................................................ 9
F. Taxes ............................................................................................................................................... 10
G. Rejection of Proposals and RFP Cancelation ................................................................................. 10
SECTION III RESERVED ........................................................................................................................... 11
SECTION IV APPROPRIATIONS ............................................................................................................... 11
SECTION V INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT ............................................... 11
SECTION VI NON-EXCLUSIVENESS OF CONTRACT ................................................................................. 11
SECTION VII FIXED PRICING .................................................................................................................... 11
SECTION VIII RESERVED .......................................................................... Error! Bookmark not defined.
SECTION IX CIVIL RIGHTS - GENERAL .................................................................................................... 11
SECTION X CIVIL RIGHTS - TITLE VI ASSURANCE .................................... Error! Bookmark not defined.
SECTION XI RESERVED ........................................................................................................................... 12
SECTION XII BUY AMERICAN PREFERENCE ............................................... Error! Bookmark not defined.
SECTION XIII OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 ..................................................... 12

SECTION I REQUEST FOR PROPOSALS (RFP) GENERAL INFORMATION
A. Terms and Conditions
The Services will be governed by an agreement (the "Agreement"), which is available as
separate downloadable document Agreement and attached hereto this RFP.
Each Offeror shall provide any other applicable contract terms and conditions that Offeror
will ask the Authority to agree upon. Any such other proposed terms and conditions should
either be built into or be incorporated by reference into the Agreement. The Authority will
entertain exceptions and additional provisions, but Offerors are cautioned that the Authority
has a limited ability and willingness to agree to modifications to the standard Authority
Agreement. The Authority will compare and contrast the terms and conditions proposals
submitted by qualified Offerors at the same time it evaluates the cost proposals of qualified
Offerors. At the conclusion of this evaluation, the Authority may elect to award the contract
to the Offeror whose aggregate proposal the Authority determines to be most advantageous
to the Authority. The Authority may enter into contract negotiations with one or more
qualified Offerors in an effort to reach mutually agreeable contract terms and conditions if
the Authority is not satisfied with the terms and conditions proposed by the applicable
Offeror(s). The Authority is not obligated to negotiate with all qualified Offerors. The
Authority reserves the right to eliminate from further consideration any Offeror that submits
a cost proposal or a terms and conditions proposal that is not advantageous to the Authority.
This procurement shall be conducted in accordance with all applicable Federal and State laws
and regulations, and the policies and procedures of the Authority, as those may be amended
from time to time.
The Offeror shall declare that the proposal is not made in connection with any other bidder
submitting a proposal for the same goods and/or services, except if the proposal is submitted
by a consortium of contractors, and is in all respects fair and without collusion or fraud. This
declaration is made by executing Form C of the Required Forms.
B. Request for Acknowledgment
Offerors shall thoroughly examine and become familiar with this RFP, including forms,
attachments, and any addenda that may be issued. The failure or the neglect of an Offeror to
receive or examine any RFP document shall in no way relieve it from any obligation with
respect to its Proposal or the obligations that flow from being the selected Contractor. No
claim based upon a lack of knowledge or understanding of any document or its contents shall
be allowed.
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Please acknowledge receipt of this RFP by email on or before the date stated in the RFP
Schedule below. Offerors should email to the Authority's Point of Contact.
C. Definitions
1. "Authority" shall mean the RALEIGH-DURHAM AIRPORT AUTHORITY, a public body
chartered by the General Assembly of North Carolina under Chapter 168 of the 1939
Session Laws, as amended.
2. "Award" shall mean acceptance of a particular Contractor's Bid or Proposal resulting
in an Agreement.
3. "Best and Final Offer" or "BAFO" shall mean a formal document that is used to finalize
negotiations with a Contractor.
4. "Best Value Procurement" is terminology used for the method that considers factors
other than only price, such as quality and expertise, when selecting vendors or
Contractors.
5. "Contract Administrator" shall mean the Authority representative who shall be the
direct liaison between the Contractor and the Authority for this Agreement.
6. "Contractor" shall mean the Contractor that will provide the goods and/or
professional services to the Authority.
7. "Minority and Woman-Owned Small Business" or "MWSB" is a business entity which
has been certified by an approved agency as a small business, as defined by the Small
Business Administration size standards found in 13 CFR Part 121, that is at least fifty-
one percent (51%) owned and controlled by one or more socially and economically
disadvantaged individuals, as defined in the Authority's Minority and Women-Owned
Small Business Program.
8. "Offeror" is a company, firm, corporation, partnership, individual, etc., submitting a
response to a solicitation.
9. "Request for Proposals" or "RFP" is this formal solicitation document used in
negotiated procurements which seeks Proposals from responsive, responsible
Contractors.
10. "Term" shall refer to the length of time the Agreement will be valid.
11. "Term Contract" is an Agreement which explicitly states a fixed duration that the
contract will be in effect. The Parties are obligated to adhere to the terms and
conditions within the contract until the expiration, or end date, of the contract.
12. "Third Party" means any person or entity other than the Authority, the Contractor, or
the Contractor's authorized subcontractors and includes without limitation any
governmental unit, insurance carrier, private enterprise, or individual.
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D. Ethics & Objectivity
It is inappropriate for Offerors competing for this contract, including their agents and
potential sub-consultants, to lobby Authority Board members or staff during the entire
selection process, from the date the solicitation is issued through the date on which the
Authority acts on the staff recommendation regarding the selected firm. Accordingly,
potential respondents (including sub-contractors) interested in this engagement are
instructed not to conduct activities of any nature that may be perceived as attempts to
promote themselves or influence the outcome of the selection process.
The Authority is interested in maximizing the opportunities for firms to compete for roles in
the subject contract and to submit proposals offering the highest qualified teams.
Accordingly, the Authority discourages firms interested in being selected for this engagement
from entering into formal or informal agreements that limit subcontracting opportunities by
other firms or result in exclusive subcontracting arrangements with other firms.
From the date that this RFP is issued until the selection and the announcement, Offerors shall
contact ONLY the Authority's Point of Contact with respect to any facet of this procurement.
Proposing Offerors shall not contact any Authority Board Member, Officer, employee, agent
or selection committee member with respect to this procurement. Violation of this provision
may result in the disqualification of the Offeror's Proposal.
CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of
his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Bidder or Offeror, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
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The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly.
E. Public Record
All submittals received in response to this RFP become a matter of public record subject to
the provisions of Chapter 132 of the North Carolina General Statutes. An Offeror's business
and trade secrets that are plainly marked as "Confidential" or "Trade Secret" will be
protected from disclosure as a public record to the extent permitted by N.C. Gen. Stat. 132-
1.2. The Authority shall not in any way be liable or responsible for disclosure of any Proposal
or portions thereof if disclosure is reasonably required under the Public Records Act. Any
submittal which contains language purporting to render all or a significant portions of the
Proposal "Confidential" or "Trade Secret" without regard to statutory requirements may be
regarded as non-responsive.
It is incumbent upon the Offeror to indicate clearly what portion(s) of the Proposal is
proprietary. Those portions of a Contractor's Proposal which do not meet the applicable
statutory standards for confidential information or trade secrets shall become public
information, and any portions included in a contract shall become public information when
that contract is executed with the selected Contractor. The Authority is bound by the
provisions of the North Carolina General Statutes relating to the disclosure of Proposals. The
Proposal shall not be returned to the Offeror.
SECTION II RFP General Information
A. Pre-Proposal and Questions
The Authority reserves the right to revise the schedule in its sole discretion.
1. Pre-Proposal Meeting
Wednesday March 11, 2026 @11am
2. Questions
All questions and any correspondence in regard to this RFP shall be directed in writing
to the Authority's Point of Contact by e-mail. Only inquiries in writing will be accepted
by the Authority, and only written responses will be binding upon the Authority. There
shall be no communication with the Authority regarding this RFP unless otherwise
directed by the Authority's Point of Contact identified above. ** NO PHONE CALLS **
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All answers to inquiries will be posted on the primary website referenced above. It is
the responsibility of all Offerors interested in submitting responses to this RFP to
routinely check the specified websites for any revisions to this RFP, responses to
questions, change of schedule, addenda, announcements and other procurement
information.
Written questions concerning this RFP will be received via e-mail only until the Due
Date for Questions specified in the schedule above by the Authority's Point of Contact.
Please insert "Questions - RFP #554-2026-0001" as the subject for the email. The
Authority will prepare responses to all written questions properly submitted and post
the responses as an Addendum on the primary website referenced herein. Oral
responses are not binding upon the Authority.
B. Withdrawals and Modifications
The Authority may consider permitting modifications to a proposal after submittal until the
specified due date and time for accepting proposals, provided that the request to modify is
in writing, is executed by the proposing Offeror or the proposing Offeror's duly authorized
representative, and is filed with the Authority. It is the proposing Contractor's responsibility
to resubmit before the deadline.
An Offeror may withdraw a Proposal without prejudice prior to the submittal deadline,
provided that the request is in writing, is executed by the Offeror or his/her duly authorized
representative, and is filed with the Authority.
All costs incurred by any Offeror in responding to this RFP shall be borne by such Offeror. The
Authority shall have no responsibility whatsoever for any associated direct or indirect costs.
By submitting a Proposal to the Authority, the Offeror agrees that the Offeror's Proposal shall
remain effective for one hundred eighty (180) days after the deadline for submitting the
Proposal.
C. Addenda, Clarifications, Amendments, Modifications, Withdrawals and Waivers
The Authority reserves the right to amend, insert, or delete any item in this RFP if it is
determined to be in the best interest of the Authority. If it becomes necessary to revise any
part of this RFP, a written Addendum to the solicitation will be posted on the primary website
referenced herein. The Authority will not be bound by, and the Offeror shall not rely on, any
oral or written communication or representation regarding this RFP except to the extent that
it is contained in an addendum to the RFP or the Questions and Answers as posted on the
primary website, and is not superseded by a later addendum to this RFP.
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If a pre-proposal conference is held or written questions are received prior to the submission
date, an addendum comprising questions submitted and responses to such questions, or any
additional terms deemed necessary by the Authority will be posted on the primary website
referenced herein, and shall become an Addendum to this RFP. Offerors' questions posed
orally at any pre-proposal conference must be reduced to writing by the Offeror and provided
to the Authority's Point of Contact as directed by said Point of Contact.
Critical updated information may be included in these Addenda. It is important that all
Offerors bidding on this proposal periodically check on the primary website referenced herein
for any and all Addenda that may be issued prior to the proposal opening date.
The Authority may request written clarifications to proposals and/or interviews and oral
presentations and may give any Offeror the opportunity to correct defects in its Proposal if
the Authority believes doing so does not result in an unfair advantage for the offeror and it is
in the Authority's best interests. Any clarification response that is broader in scope than what
the Authority has requested may result in the Offeror's Proposal being disqualified. Offerors
shall provide the requested information in writing by the date and time specified by the
Authority. If the requested information is not timely received, the Offeror's evaluation may
be adversely affected and/or the Proposal may be declared non-responsive and not eligible
for award.
The Authority will not be bound by oral explanations or instructions given by anyone at any
time during the proposal process or after award. The Authority will not consider Offeror's
information indicated by reference as part of the RFP response. However, the Authority may
consider other sources in the evaluation of proposals, such as references, for example.
The Authority may waive minor informalities or irregularities in proposals received where
such is merely a matter of form and not substance, and the correction or waiver of which is
not prejudicial to other Offerors. Minor irregularities are defined as those that will not have
an adverse effect on the Authority's interest and will not affect the price of the proposals by
giving an Offeror an advantage or benefit not enjoyed by other Offerors.
D. Submittal of Proposals
Offerors must submit sealed packages inclusive of one (1) original hardcopy complete
Proposal, and one (1) bound (change the number of copies based on the requesting
departments needs), tabbed copy of the original complete Proposal. The original Proposal
must be signed by a company official authorized to make a legal binding offer. An electronic
version on a USB flash drive in searchable Adobe Acrobat PDF format to the Authority Contact
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and an electronic redacted version must also be provided. Proposals must be received by the
Due Date and Time specified above and delivered to the following location:
1. By (UPS) Mail - Raleigh-Durham Airport Authority, Attn: Jamel Alston, RDU Center, 1000
Trade Drive, Morrisville, NC 27560; or
2. By (FedEx) Mail - Raleigh-Durham Airport Authority, Attn: Jamel Alston, RDU Center, 1000
Trade Drive, Raleigh, NC 27623; or
3. By Hand-delivery - Proposals may be hand-delivered to the front desk attendant in the
front lobby of the RDU Center, Raleigh-Durham Airport Authority, Attn: Jamel Alston, RDU
Center, 1000 Trade Drive, RDU Airport, NC 27623. This location is also the "Cell Lot"
Building (http://www.rdu.com/wpcontent/uploads/2014/11/RDUCenterlot.pdf)
Proposals will be time and date stamped upon receipt (by either mail or hand-delivery), and
shall clearly state the following information:
RFP Info: Baggage Handling Systems and PBB, RFP #554-2026-0001
Attn: Jamel Alston
Proposals shall be enclosed in a sealed envelope or package. The envelope/package must be
addressed to the Authority as specified above. The name and address of the Offeror and the
RFP number and title shall be placed on the outside of the package. Proposals can be
submitted by electronic means via Demandstar (link will be provided). All items required to
be included with the Proposal submission must be included, or the Proposal may be subject
to rejection. It is the responsibility of the Offeror to ensure that the proposal package is
complete and received by the Authority at the proper time. The Authority will in no way be
responsible for delays caused by the United States mail delivery, common carrier or by any
other occurrence. Failure to execute/sign the Proposal prior to the submittal deadline shall
render the Proposal invalid. Regardless of cause, late proposals will not be accepted and will
be automatically disqualified from further consideration.
E. Reservation of Rights - Additional Offeror Information
The Authority reserves the right to require the Offeror's most recent audited financial
statement(s) for up to three (3) years. The Authority reserves the right to require the Offeror
to provide evidence of authorization to do business in the State of North Carolina. If the
Offeror is not registered with the NC Secretary of State, the Offeror shall provide a copy of its
registration in its state of domicile. The Authority reserves the right to require the Offeror to
provide its current Certificate(s) of Insurance as outlined in the Sample Agreement.
The Contractor shall treat all work product and any other information or knowledge of the
Authority related to the specifications and/or scope of services, in any form whatsoever, as
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confidential information of the Authority and shall not disclose or make same available to any
third party without the Authority's advance written consent.
The Proposal must also include all required forms as provided in RFP Attachments
Offeror is to furnish all information requested and in the spaces provided in this document.
Further, if required elsewhere in this solicitation, each Offeror shall submit with their
Proposal sketches, descriptive literature and/or complete specifications covering the services
offered. Reference to literature submitted with a previous offer will not satisfy this provision.
Proposals that do not comply with these requirements will be subject to rejection.
F. Taxes
The Authority is exempt from Federal Taxes, such as excise and transportation. Exemption is
claimed under Registry No. 56-70-0047K as provided by Chapter 23 of the Internal Revenue
Code. Prices offered shall not include any applicable North Carolina and county sales and use
taxes. However, sales and use taxes may be shown as separate items if applicable.
G. Rejection of Proposals and RFP Cancelation
The Authority may reject any Proposal that is not in the required format, does not address
all the requirements of this RFP, or that the Authority believes is excessive in price or
otherwise not in its interests to consider or to accept. The Authority reserves the right to
reject any proposal as non-responsive if the Proposal fails to include any of the required
information in the specified order.
If all proposals are rejected, the Authority Contact will notify all Offerors that all proposals
on the project were rejected.
The Authority reserves the right to reject any and all proposals, in whole or in part for any
reason including:
- any offer is unsatisfactory as to quality or quantity, delivery, price or service offered;
- non-compliance with the requirements or intent of this solicitation;
- a lack of competitiveness;
- error(s) in specifications or indications that revision would be advantageous to the
Authority;
- cancellation or other changes in the intended project, or other determination that the
proposed requirement is no longer needed;
- limitation or lack of available funds;
- circumstances that prevent determination of the best offer; or
- any other determination that rejection would be in the best interest of the Authority.
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